Microsoft Excel: Exercise 1
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- Darcy Cain
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1 Microsoft Excel: Exercise 1 In this exercise: Understanding rows and columns Typing and editing text in a cell Formatting text in a cell Using the series fill handle For use with MS Excel 98, 2000, Click in the first cell. This is called cell A1 (because it is in row 1 and column A) 2. Type your first name. See how your name shows up in the cell and in the Formula bar. 3. Press the ENTER key. This will move the cursor to the cell below A1. 4. Click on cell A1 again to select it. 5. Click in the formula bar. Click after your first name. Now, Type your last name. You should always make changes in the formula bar. If you try to make changes in the cell you will type over what is already there. 6. Press the ENTER key. Now you are in cell A2 7. Type the words Happy Birthday,. See that the words don t quite fit in the box. Don t worry about it. See that the text is also in the Formula bar. 8. Press the ENTER key. The cursor will move to the cell below it. Some of the text might be hidden, but it is not gone. 9. Click in cell A2 again, your text will return. 10. Now, click in cell B2.
2 11. Type the words dear Andrew. 12. Click in cell B2. Click in the formula bar and change Andrew to Andrea. 13. Move the cursor to the line between columns A and B. It should look like this: 14. Click and drag to make the column bigger. 15. Repeat this between columns B and C. You can resize rows the same way. 16. Click on the Undo button, or Click and Drag until the columns are back to the normal size. 17. Place the cursor between columns A and B. Now, Double-click, and the column will be as wide as the longest number or text in that column. 18. Resize column B the same way. 19. Click and Drag across the cells to select them. Select all the cells with text. 20. When the cells are selected, Press the DELETE key. Everything should be erased. 21. Click in cell A1 and Type This is cell A1 22. Use the TAB key to move to cell B1 and Type This is cell B1 23. Move into cell C1 and Type This is cell C Using your arrow keys, move into cell A2 and Type This is cell A2. Move into cell B2 and Type This is cell B2, move into cell C2 and Type This is cell C2.
3 25. Select all of the text and change the font to Times New Roman 14 pt. Bold the text. 26. Double-click between the column labels to resize all the columns. 27. In cell A8, Type January. Look for a little black square in the lower right corner of the cell. This is called the fill handle. Carefully move your cursor over the fill handle. Your cursor should change from the select mode (white cross) to a small black cross (autofill cursor). 28. Click on the fill handle and drag it down to A You will see the 12 months of the year in column A. 30. Click in cell B8 and Type the word Monday. 31. Drag the black box called the fill handle down to B14. You will see the seven days of the week in column B. 32. Click in cell C8 and Type the date 10/10/01. Use the fill handle to add the dates that come after it. 36. Save this file to your disk. Name it Excel 1. Make a new folder on your disk to put all your Excel documents in. If you don t know how, Ask your teacher. Microsoft Excel: Exercise 1
4 1. Click on the START menu. 2. Click on PROGRAMS.
5 3. Click on MICROSOFT EXCEL. 4. Click in cell A1.
6 5. Type your first name. 6. Press the ENTER key. 7. Click in cell A1 again. 8. Click behind your name in the formula bar.
7 9. Type your last name. 10. Press the ENTER key. 11. In cell A2, Type your address.
8 12. Press the TAB key. Now cell B2 is selected 13. Type the name of your city The city will cover up part of the address until you make the column bigger. You will do this later. 14. Press the TAB key. 15. Click in cell B2.
9 16. Click after the city in the formula bar. 17. Type the name of your state after the city. 18. Press the TAB key. 19. Move the cursor between columns A and B. The cursor will look like this:
10 20. Click and Drag the cursor to the right. Column A will get bigger. 21. Make column B bigger. 22. Click on the UNDO button until the columns are small again. 23. Double-Click on the line
11 between A and B. 24. Double-Click on the line between B and C. 25. Click and Drag over the cells and down to highlight them.
12 26. Press the DELETE key. 27. Click in cell A Type This is cell A Press the TAB key.
13 30. Type This is cell B Click in any empty cell. 32. Click in cell C Type This is cell C1.
14 34. In cell A2, Type This is cell A In cell B2, Type This is cell B In cell C2, Type This is cell C Highlight cells A1 through C2.
15 38. Click on the little arrow next to the font name. 39. Scroll Down. 40. Click on TIMES NEW ROMAN. 41. Click on the little arrow next to the font size. 42. Click on 14.
16 43. Click on the B button. 44. Double-click between the columns to resize them.
17 45. In cell A8, Type January. 46. Move the Cursor over the corner of the cell until it looks like this:
18 47. Click and Drag down to cell A19. This is called AutoFill. 48. In cell B8, Type Monday.
19 49. Use the Auto fill to drag down to cell B In cell C8, Type 10/10/03.
20 51. Use the Auto Fill to drag down to cell C Click on FILE. 53. Click on SAVE AS.
21 54. Click on the little arrow. 55. Click on 3 ½ Floppy A: to save on your disk. 56. Click on the NEW FOLDER button. 57. Type Excel. 58. Click on OK. Now there is a special folder on your disk to keep your Excel exercises separate from other assignments.
22 59. Click in the FILE NAME box. 60. Type Excel Click on SAVE.
23 Microsoft Excel: Exercise 2 In this exercise: Moving from one cell to another Entering information in cells Removing a hyperlink Center and merge Sort ascending Deleting a row or column For use with MS Excel 98, 2000, Open a new Excel workbook. 2. In cell A1 Type Training for Employable Computer Skills. Press the ENTER key. 3. In cell A2 Type May-July Press the ENTER key. 4. In cell A3 Type the words Last Name. Press the TAB key to move to the next cell. 5. In cell B3 Type the words First Name. Press the TAB key to move to the next cell. 6. In cell C3 Type .
24 Check your work. Your document should look like this: 1. Now imagine that you have been asked to make a list of student addresses for another computer class. Type the names below into the cells on your screen. Don t worry if some of what you have typed is hidden. You will fix it later. If you need to edit, make changes in the formula bar. To (called the AT sign) press Shift and the 2-key To make _ (called the UNDERSCORE) press Shift and the (subtraction) key 8. Practice the first one: Last Name First Name Gardner Leslie leslie gardner@hotmail.com
25 9. Now Type the names below in your spreadsheet. Last Name First Name Kebber Rachelle Hussein Rahima Hussein Abduljabar Ali Fakiha Moua Xiong Teferi Tsige Gomez Mario Belew Mulugeta Brown John Mohamed Abdullahi Kifleyesus Selamawit Asfaw Tsehay 10. See that some of the addresses are blue and underlined. That means that it is a hyperlink. If you click on it you will open an program. Microsoft Excel has automatically created this hyperlink. Follow the directions to get rid of the hyperlink.
26 11. Now Repeat the last step to remove all of the hyperlinks. 12. Check your work. Make sure that you have spelled EVERYTHING correctly. An e- mail address will not work correctly if there is a mistake in it. There should be no spaces in the addresses 13. Click in cell A1 and make the text Bold. 14. Change the font size in cell A1 to 20 pt. 15. Highlight cells A1-G1. Place the cursor in the middle of cell A1 Click and Drag over to G Click on the center and merge button located in your toolbar. Merge and Center changes many cells into one cell. Excel will also center the text in the middle of this merged cell. 17. Change the font size in cell A2 to 14 pt and Bold it. 18. Highlight cells A2 to G2 and Click on the center and merge button.
27 19. Double click on the line between the labels for Column A and B. Excel will automatically re-size the column to fit the text. 20. Repeat the same thing between column B and C, and C and D 21. To make the column size even bigger, Click and drag each border to the right until it says 125 pixels above the cursor. 22. Bold the titles in cell A Highlight a block of cells starting at cell A4 and dragging over and down to cell D Click on the Sort Ascending button. See how the names are in order from A to Z now. 25. Delete the Rachelle Kebber entry since she is no longer in the class. Click on the row number on the left of the screen. When you click on it, it will highlight the whole row. 20. Now, Right-click on this row. A menu will appear. Click on DELETE. Excel will delete row you selected and move the other rows up. 21. Click on FILE. Click on PRINT PREVIEW. Check your work. 22. When you have corrected the mistakes Print the document. 23. Save this file on your disk.
28 Microsoft Excel: Exercise 2 Basic 1. Click on START. 2. Click on PROGRAMS.
29 3. Click on MICROSOFT EXCEL. 4. Type Training for Employable Computer Skills. 5. Press the ENTER key. 4. Type Training for Employable Computer Skills.
30 6. Type the words May-July Press the ENTER key. 8. Type: Last Name. (don t type your last name) 8. Type the words Last Name. (don t type your last name) 9. Press the TAB key. 8. Type the words Last Name.
31 10. Type the words First Name. (don t type your first name) 11. Press the TAB key. 12. Type Click in Cell A Type Gardner. 15. Press the TAB key. 16. Type Leslie. 17. Press the TAB key.
32 18. Type leslie. 19. Hold the SHIFT key and Press the underline key once. 8. Type the words Last Name.
33 20. Type gardner. 21. Hold the SHIFT key and press the 2 key once. you will see this 22. Type hotmail.com You have typed Leslie s address: leslie_gardner@hotmail.com 8. Type the words Last Name. Make sure all of the information is in cell C4.
34 23. Click in cell A Type Rachelle s information: Kebber Rachelle rachellek@yahoo.com A5 B5 C5 25. Type the information for these students: Hussein Rahima Rahimahussein1@hotmail.com Hussein Abduljabar abduljabar8@hotmail.com \ 26. Type the information for these students: Moua Xiong Moua_Xiong@hotmail.com Teferi Tsige ts_teferi@hotmail.com
35 27. Click on Leslie s address. 28. This is a program for sending messages on the Internet. Click on the X. We do not want to send an right now. 29. Right-Click on Leslie s address.
36 30. Click on REMOVE HYPERLINK. 31. Remove the hyperlinks on all of the addresses. 32. Are all of the blue lines gone? 34. Click on cell A Click on the B button.
37 36. Click on the little arrow next to the font size. 37. Click on Highlight cells A1 to G Click on the MERGE and CENTER button.
38 40. Click on cell A Click on the little arrow 42. Click on Double click between the columns.
39 44. Double-click here. 45. Double-click here. 46. Click on cell A Click on the B button.
40 48. Highlight cells A4 to C Click on the SORT ASCENDING button. 50. Right -Click on the number next to Rachelle Kebber s name. 51. Click on DELETE. 52. Save this exercise on your disk. Name it EXCEL 2.
41 Microsoft Excel: Exercise 3 1. Click on START. 2. Click on PROGRAMS.
42 3. Click on MICROSOFT EXCEL. 4. Click in cell A1. 5. Type Monthly Budget for Summer Press the down arrow key.
43 7. Type INCOME. 8. Click in cell C2. 9. Type EXPENSES.
44 10. Click in cell A Type Paycheck. 12. Click in cell A Type Newspaper Delivery Pay. 14. Click in cell A Type Lawnmowing Pay
45 16. In cell B3, type In cell B4, type In cell B5, type In cell C3, type Rent. 20 In cell C4, type Phone Bill. 21. In cell C5, type Utilities.
46 22. In cell C6, type New Clothes. 23. In cell C7, type Buss Pass. 24. In cell C8, type Health Insurance. 25. In cell C9, type Groceries. 26. In cell C10, type Savings. 27. In cell C11, type Spending Money.
47 28. Type these numbers in the correct cells. Cell D3 350 Cell D4 30 Cell D5 50 Cell D6 50 Cell D7 75 Cell D8 65 Cell D9 80 Cell D Click in cell A Change the font. 31. Change the font size to 16.
48 32. Highlight cells A2 to B Click on the CENTER and MERGE button. 35. Highlight cells C2 to D Click on the CENTER and MERGE button.
49 37. Highlight cells A1 to F Click on the CENTER and MERGE button. 39. Double-click between columns A and B. 40. Double-click between columns C and D.
50 41. Click on the B at the top of the column. 42. Hold the Ctrl key. 43. Click on the D at the top of the column. 44. Click on the CURRENCY button.
51 45. Click in cell A Type Total Income. 47. Click on the BOLD button. 48. Click in cell C Type Total Expenses. 50. Click on the BOLD button.
52 51. Click in cell B Click on the AUTO SUM button Press Press the the ENTER ENTER key. key. 54. Click in cell D Click on the AUTO SUM button. Make sure all the numbers in column D are highlighted. 56. Press the ENTER key.
53 57. Click on cell D Click on the INSERT menu 59. Click on ROWS. Now there is an extra row. 60. Click in cell C Type Child Care. 62. In cell D10, type 150.
54 63. Press the ENTER key. 64. Click on cell C Move the cursor until it looks like a white arrow.
55 66. Click and Drag to cell C Click in cell D Type exactly = (B6-D13) See the colored cells. These are the numbers the computer will subtract. If you don t see colored cells, ask your teacher for help. 69. Press the ENTER key. 70. Save this exercise on your disk.
56 Microsoft Excel: Exercise 4 1. Do your best to make a spreadsheet that looks like this: Excel Training Workshop Attendance e First Name Contact Information Monday Tuesday Wednesday Thursday Friday Saturday Total H Thomas tjefferson@hotmail.com Bill George Abraham honestabe@yahoo.com on George George@nocherrytree.org t Franklin D John F. JFK@whitehouse.gov Check your work carefully. Look for mistakes. 3. Ask a teacher to check your work. 4. Save this file on your disk, then continue the exercise. 5. Click on FILE. 6. Click on PRINT PREVIEW. 7. See that some of the information does not fit on the page. 8. Click on CLOSE. 9. Click on FILE. Click on PAGE SETUP. 10. Click on the circle next to LANDSCAPE. This changes the direction of the page. Portrait looks like this Landscape looks like this 11. Click on the circle next to FIT TO. 12. Click on PRINT PREVIEW.
57 13. Does everything fit on the page? Click on CLOSE. 12. Carefully Highlight the names, phone numbers, addresses, and hours of attendance. (In later versions of Excel, you will need to highlight the column titles also) 13. Now Alphabetize the list using the button that looks like this: 14. Check your work. Does each person still have the correct address or phone number? 15. In the last column add the totals for each person s attendance hours. 16. Highlight all the cells that have information. 17. Click on the triangle next to the borders button: 18. Click on the all borders button: 19. Print the spreadsheet. 20. Check your work. It should look like this: Excel Training Workshop Attendance Last Name First Name Contact Information Monday Tuesday Wednesday Thursday Frid Bush George Clinton Bill Jefferson Thomas tjefferson@hotmail.com Kennedy John F. JFK@whitehouse.gov Lincoln Abraham honestabe@yahoo.com Roosevelt Franklin D Washington George George@nocherrytree.org Use a pen to answer these questions: How many hours was George Bush in class on Wednesday? How many hours did Franklin D. Roosevelt attend for the whole week? What is John F. Kennedy s address? How can you contact Bill Clinton? Who had the most hours on Monday? Who had the least hours for the total week?
58 Microsoft Excel: Exercise 5 In this exercise: Using AutoSum Using the fill handle to copy formulas Using AutoFormat Using the Chart Wizard to create a pie and bar graph For use with MS Excel 98, 2000, 2001 This is a case study exercise. In a case study you imagine that you are doing work for an actual job. Read the information in the box below. Case Study While traveling in Mexico, Sarah Voyage and three of her friends came up with the idea of starting a worldwide travel agency for college students. After graduation, they invested $3,000 each and started their dream company, Spring Break Travels, Inc. Thanks to their good business skills and the popularity of personal computers and the World Wide Web, the company has become the number one for college Spring Break trips. As sales continue to grow, the management at Spring Break Travels, Inc. has realized they need a better tracking system for first quarter sales. As a result, they have asked you to prepare a first quarter sales worksheet that shows the sales for the first quarter. In addition, Sarah has asked you to create 2 graphs showing the first quarter sales (a pie graph showing the most effective sales method and a bar graph showing the most popular vacation packages) since she does not like only lists of numbers. 1. Click on Cell A1 2. Type Spring Break Travels 1 st Qtr Sales in cell A1. This is the title of your spreadsheet. 3. Click on cell B2 4. Type Mail 5. Press the right arrow key to move to cell C2 6. Type Campus in C2, Telephone in D2, Web in E2, and Total in F2. These are all the ways that the company advertises. 7. Click on cell A3 and Type Bahamas Beach Party. Press the key. 8. Type Florida Vacation in cell A4, St. Thomas Escape in cell A5, South Padre Paradise in cell A6 and Total in cell A7.
59 9. Type these numbers in the correct cells: Mail Campus Telephone Web Bahamas Beach Florida Vacation St. Thomas Escape South Padre Paradise Click on cell B7 and then point to the AutoSum button on the standard toolbar. It looks like this: 11. Click on the AutoSum button. Column B will be surrounded by a moving border called a marquee. The formula =SUM(B3:B6) will appear in cell B Click the AutoSum button again. A total will appear. The computer has added together all the numbers in cells B3, B4, B5, B Click in cell B7, Place the cursor over the fill handle (the tiny black square at the bottom right of the selected cell) and drag the cursor to cell E Take your finger off the mouse button. Excel has automatically added together each one of the columns. You can see how much money was made through each type of advertising (mail, campus, web etc.) 15. Click on cell F3. Highlight the column down to F7 (do not use the fill handle). 16. Click on the AutoSum button. Now you have added up the total amount of money made at each vacation place. 17. Click in B5. Type the number 12. Press the ENTER key. 18. See that Excel automatically changes the total. 19. Click on the FORMAT menu and Click on AUTOFORMAT. Click on the format called Accounting 2.
60 20. See how Excel automatically formats your spreadsheet. Format means change the way that it looks. 21. Click in cell A1 and Highlight until F1. Press the center and merge button. Bold the title and change the font size to 16pt. 22. Bold the words Mail, Campus, Telephone, Web and also the names for the tours. 23. Save this spreadsheet on your disk. Name it Excel 3. Do not close. Making a graph 1. First you will make a pie graph that shows which way of marketing (advertising) makes the most money. A pie graph looks like this: 2. Highlight the totals for each form of marketing (mail, campus, telephone, and web). These are in cells B7 to E7. Do not include F7. 3. Click on the INSERT menu and select CHART. 4. In the box labeled CHART TYPE select PIE. Click on NEXT. You will see a box like this: : 5. See that there are no labels on the graph to tell us which color means which type of marketing. Lets fix this. Click on CANCEL.
61 6. Highlight B7 through E7 again. Now hold down the CTRL key with your left hand. And with your right hand Highlight B2 through E2. It should look like this: 7. Click on the INSERT menu and select CHART. 8. In the box labeled CHART TYPE select PIE. Click on NEXT. It should look like this: 9. Click on NEXT. 10. In the box labeled CHART TITLE Type the words Marketing Meathods. 11. Click on the DATA LABELS tab at the top of the window. 12. Click in the circle next to SHOW PERCENT. Click on NEXT. 13. Click in the circle next to AS OBJECT IN. This will put your chart on the same page as the numbers. Click on Finish. 14. Now you must place your chart somewhere where it won t cover up the other information. Click in the middle of the chart and Drag it to the place you want it to be. Another Graph 1. Now we want to make a different kind of graph. This one will show the total amount of money made at each of the vacation places (Bahamas, Florida, etc.) 2. Highlight cells F3 to F6 and A3 to A6. Remember to use the CTRL key to select two areas that are not next to each other. 3. Try to figure out how to make a bar graph this time. It isn t very different from making a pie graph. Try to learn on your own but ask for help if you need it.
62 4. Your bar graph should look something like this when you re finished: Total Sales at Each Location For use with MS Excel 98, 2000, 2001 South Padre Paradise St. Thomas Escape Florida Vacation dollars Bahamas Beach dollars 5. Save this file to your disk. Name it Excel 3.
63 Microsoft Excel Quiz: Exercise 6 Using Excel On Your Own For use with MS Excel 98, 2000, 2001 This activity is a test to see how well you understand Microsoft Excel and the spreadsheet format. I would like you to create a monthly budget for an imaginary person named Fred. This budget will need separate columns for expenses and income. You should show totals for the expenses and income. Also show what Fred will have left over by subtracting his total expenses from the total income. Finally make a bar graph that compares Fred s monthly expenses with his monthly income. Good Luck! Below is the information about how much money Fred earns each month and how much he spends. Fred earns $ a month delivering newspapers. He earns $ a month mowing lawns. He earns $ per month stocking shelves at a grocery store. Fred spends $ a month on rent. He spends about $30.00 a month on phone bills. He spends $50.00 a month on utilities like heat and electricity. He needs to buy new shoes this month so that will cost an extra $ He spends about $80.00 a month on groceries. And he tries to save at least $35.00 a month in his savings account. He does not have to pay for gas or car repairs but he does spend about $75.00 a month on the bus. He also pays for health insurance, which costs $65.00 per month. Decide what a reasonable amount for Fred to spend on fun things like eating out, movies, and buying new stuff. You can make this one category in his budget.
64 Microsoft Excel: Exercise 7 For use with MS Excel 98, 2000, 2001 In this exercise you will collect some information from other people in the class. You will use the information to make a table and graphs in Microsoft Excel. 1. Ask every person in the classroom (including teachers): What country were you born in? What languages do you speak? (Some people may speak more than one language.) 2. Write down the answers on a piece of paper. 3. Open Microsoft Excel. 4. Type the title of the spreadsheet in the first row. 5. Type the countries in column A. 6. Type the numbers of people born in those countries in column B. 7. Type the languages in column D 8. Type the numbers of people who speak those languages in column E. 9. Alphabetize the countries and languages. 10. Format the table so that it looks nice and is easy to read. 11. Make a pie chart of the countries people were born in. 12. Make a bar graph of the languages people speak. 13. Save and print your work.
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