City of Lloydminster Minutes of a Regular Council Meeting. 9 Monday, June 27, :30 pm Main Committee Room

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1 City of Lloydminster Minutes of a Regular Council Meeting Meeting #: Date: Time: Location: Members Present Staff Present Others 9 Monday, June 27, :30 pm Main Committee Room Mayor Rob Saunders Councillor Ken Baker Councillor Lachlan Cummine Councillor Linnea Goodhand Councillor Chris McQuid Councillor Larry Sauer Councillor Jason Whiting Glenn Carroll, City Manager, CAO Kirk Morrison, Deputy CAO Alan Cayford, Director, Public Works Terry Burton, Director, Planning & Engineering Don Stang, Director, Community Services Lisa Buchan, Acting Director, Finance Todd Corrigall, Acting Director, Strategy Doug Rodwell, General Manager, Public Safety Wendy Leaman, Sr. Executive Assistant, Mayor/City Manager Office Marilyn Lavoie, Legislative Services, Coordinator Kirsten Stang, Coordinator, Communications & Marketing Leo Pare, Coordinator, Communications & Marketing Tim Acey, Lloydminster & District Ministerial Association Michael Stonhouse, Lloydminster & District Ministerial Association Chief Wayne Semaganis, Border Tribal Council 1. Call to Order and Silent Moment of Personal Reflection Mayor Saunders called the meeting to order at 1:29 PM. 27/06/

2 3. Approval of the Agenda Mayor Saunders requested that items 6.1 and 6.2 be moved to 8.4a and 8.4b, prior to the Planning & Engineering items, to ensure similar agenda topics are together. Motion No.: That the Agenda dated June 27, 2016, be approved with the following amendment: Items 6.1 (Presentation Lloydminster & District Ministerial Association) and 6.2 (Presentation Border Tribal Council) be moved to 8.4a and 8.4b, prior to Planning and Engineering agenda items. 4. Approval of Minutes of Previous Meeting Councillor Baker requested it be noted that he did not vote in favour of Item (Airport Retail Fuel Tank System) during the May 24, 2016 Regular Council Meeting. Motion No.: Moved By: Councillor Sauer That the Regular Council Minutes dated May 24, 2016, be approved as amended. 8. New Business; Department Reports; Bylaws 8.1 Community Services The Lloydminster Community Hub and the Purchase of the Old Synergy Building - Phase 1 Don Stang, Director, Community Services, provided a presentation on the Lloydminster Community Hub Project, and the Purchase of the Old Synergy Building. Council commented on the benefits of the project and discussed budget constraints. Director Stang noted that there is grant funding available for community projects that aren't available for other projects. It was noted grants accessed for this project would not affect the grants that can be accessed for wastewater and transportation. 27/06/

3 Motion No.: Moved By: Councillor Sauer That Council approve Phase 1 of the Lloydminster Community Hub Catalyst project by purchasing the Old Synergy Building as well as additional parking parcels (0.656 ha (1.62 ac) +/- described as Lot C-F, Block 3, Plan 68B02204, Lot A, Block 3, Plan AE2439, Lot 12-16, Block 3, Plan BA1271, Lot 4-6, Block 3, Plan B1271, Lot 5, Block 3, Plan B1127 and Lot 35, Block 1, Plan 01B20568) for the purchase price of $4,716, plus GST from Synergy Credit Union and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. 7. Public Hearing/Second and Third Reading of Bylaws 7.1 Public Hearing for Bylaws Mayor Saunders opened the public hearing at 2:07 PM for Bylaws and John Van Cleemput spoke on Bylaw Mr. Van Cleemput was concerned that the bylaw states up to a 10% interest rate on borrowing when the rates posted on the Alberta Capital Financing Authority website are lower. He also inquired as to how the amount being borrowed is decided. Mayor Saunders thanked Mr. Van Cleemput for his comments and closed the public hearing at 2:12 PM. 7.2 Second and Third Readings of Bylaws Bylaw Zoning Bylaw Amendment Motion No.: That Bylaw be read a second time. Motion No.: That Bylaw be read a third time. 27/06/

4 7.2.2 Bylaw Debenture for Water & Sewer Replacement Program Councillor Baker requested clarification on the questions raised during the public hearing. Lisa Buchan, Acting Director, Finance, noted that the 10% interest rate is a maximum ceiling that is included as a standard in debenture bylaws, but that the City receives the rate at the time of borrowing. Director Buchan also clarified that the actual amount of funds being borrowed will be finalized when the actual project cost is confirmed. Motion No.: That Bylaw be read a second time. Motion No.: That Bylaw be read a third time. 8. New Business; Department Reports; Bylaws 8.1 Community Services /2017 Saskatchewan Lotteries Community Grant Allocations Motion No.: Moved By: Councillor Sauer 1) That Council approve the allocation of $67, from the 2016/2017 Saskatchewan Lotteries Community Grant Program to the following organizations: 1. Lloydminster Roman Catholic Separate School Division #89 - Youth Sports Explorers and Free Adult/Family Gym Nights- $6, Meridian Youth Soccer Association- Outdoor Spring Soccer Equipment- $4, Big Brothers Big Sisters Association of Lloydminster Corp- Summer Adventure Program- $2, Lloydminster Area Brain Injury Society- Walking Program- $2, /06/

5 5. Lloydminster Association for Community Living- Recreation Liaison- $6, Midwest Family Connections- Little Sneakers- $5, Lloydminster Air Cadets 186 Squadron Inc- 186 Air Cadets- $3, Split City Sonics- Equipment Upgrades- $4, Lloydminster Border Blades Speed Skating Club Speed Skating Season- $4, Citizens on Patrol- RCMP Youth Academy- $5, Libbie Young Centre Inc.- Summer Adventure Program- $3, The Lloydminster Community Youth Centre- Recreation and Support Program- $5, Lloydminster Area & Drug Strategy- LYC Impact- $5, Lloydminster Native Friendship Centre- National Aboriginal Day- $2, Lloydminster Amateur Softball Association- LASA New Initiative Program- $3, Rebels Swim Club- Sport, Culture & Recreation Programs- $2, Husky Swim Club--Riptides Swim $2, ) That Council authorize the Saskatchewan Lotteries Internal Review Committee to reallocate any unused grant funds not drawn by the 17 original recipients under the Saskatchewan Lotteries Community Grant Program for the 2016/2017 fiscal year. 8.2 Finance Enhanced Technology Project Motion No.: Moved By: Councillor Cummine Seconded By: Councillor Whiting That Council approve the awarding of the Request for Proposal, for the financial system upgrade, to Diamond Municipal Solutions for the cost of $799, plus GST and the Mayor and City Clerk be authorized to sign and seal all necessary documents. 27/06/

6 8.2.2 INFORMATION ONLY - Business License (Tobacco) Public Engagements - Findings It was noted that first reading was granted to Bylaw (Business License Bylaw). Following public engagement, nine responses were received in regards to this proposed bylaw Property Tax Not for Profit Rebate Motion No.: Moved By: Councillor Cummine Seconded By: Councillor Whiting 1) That Council approve a tax rebate on the following roll numbers for the listed amounts Applicants Lloydminster Sexual Assault & Info Centre $1, Big Brother and Big Sisters Association $ Big Brothers and Big Sisters Association $ Libbie Young Centre Inc. $5, Lloydminster Social Action Society $ Lloydminster Interval Home Society $1, Lloydminster Interval Home Society $ Lloydminster Interval Home Society $1, Lloydminster Interval home Society $2, Applicants BPO Elks $ Applicants Bea Fisher Enterprises Inc. $ Bea Fisher Enterprises Inc. $1, Bea Fisher Enterprises Inc. $ Bea Fisher Enterprises Inc. $1, Bea Fisher Enterprises Inc. $ The Lloydminster Community Youth Centre $26, ) That Council approve a three year exemption on application for the program for the following organization; Bea Fisher Enterprises Inc. number , , , , , The Lloydminster Community Youth Centre /06/

7 8.3 Legislative Services Election Bylaw Motion No.: That Council instruct the City Clerk to prepare a general election bylaw authorizing the use of voting machines, mobile polls, and authorizing the establishment of advance polls during elections. 8.4 Planning & Engineering 8.4a Presentation - Lloydminster & District Ministerial Association Pastor Tim Acey and Archdeacon Michael Stonhouse from the Lloydminster & District Ministerial Association spoke in opposition to the approval of Direct Control #7 Discretionary Use (Casino). They requested that this item be taken to plebiscite to let the residents be heard. 8.4b Presentation - Border Tribal Council Representatives from Border Tribal Council spoke in favour of the approval of the Direct Control #7 Discretionary Use (Casino). They feel the proposed development is a great opportunity for the City to grow DC 7 - Direct Control #7 - Discretionary Use - Casino Council had an opportunity to discuss the proposed development and ask clarifying questions. Councillor Sauer would like to see more public engagement as a whole before voting on this matter, and advised that Council has the option to hold a non-binding plebiscite. Councillor Baker and Councillor Cummine spoke in favour of tabling this item until a plebiscite could be held. Councillor Whiting, Councillor Goodhand, Councillor McQuid and Mayor Saunders all spoke in support of this development as it is an investment in the growth of the City and the developer has been compliant throughout this application. Motion No.: Moved By: Councillor Sauer That Council table item (Direct Control #7 - Discretionary Use - Casino) to allow for more public consultation. DEFEATED 27/06/

8 Motion No.: Moved By: Councillor Goodhand That Council approve the use of a Casino at Street & Street (Lot 13 & 14, Block 5, Plan ) as a discretionary use within the DC7 - Direct Control #7 zoning district subject to the following conditions: 1. Additional development on the lands, when proposed, will require separate Development Permit Approval(s) as the Developer plans a phased development that shall conform to all the Criteria as described under the DC7 Zoning. 2. Prior to issuance of a valid development permit the Developer shall: a. Enter into and comply with a Development Agreement pursuant to Sec 650 of the Municipal Government Act. b. Prepare and submit the following, completed by a Professional Engineer, to the satisfaction of the City of Lloydminster Engineer(s): i. a Site Grading Plan; ii. a Storm Water Management Plan; iii. a Servicing and Utility Plan; iv. a Traffic Impact Assessment 3. Any signage required for this development shall require a separate permit application. 4. The two lots (lot 13 & lot 14) shall be consolidated into one lot. Councillor Baker requested an additional opportunity to speak on the matter. Mayor Saunders indicated that all members of Council had an opportunity to speak on the matter prior to the vote. Councillor Baker requested a point of order from the City Clerk. City Clerk confirmed that the resolution was seconded to put it on the floor for discussion, debate was held on the matter, and it was called for a vote. 27/06/

9 8.4.2 Land Use Bylaw Terry Burton, Director, Planning & Engineering, noted that following first reading, public engagement will proceed before bringing the bylaw back for second and third readings. Motion No.: Moved By: Councillor Goodhand 1) That Council grants first reading of the City of Lloydminster Land Use Bylaw ; and 2) That Council establishes a Public Hearing to be held at City Hall Council Chambers, during the regular Council Meeting on August 22, 2016 at 2:00 p.m The Willows Area Structure Plan Motion No.: Moved By: Councillor Goodhand 1. That Council grant First Reading of Bylaw , being a Bylaw of a proposed Area Structure Plan for "The Willows" of approximately ha ( ac) within N.E. 1/4 Sec.22- Twp.49-Rge.28-W3M, N.W. 1/4 Sec.23-Twp.49-Rge.28-W3M and N.E. 1/4 Sec.23-Twp.49-Rge.28-W3M; and 2. That Council establishes a Public Hearing to be held at City Hall Council Chambers, during Regular Council Meeting on July 25, 2016 at 2:00 p.m. 8.7 Bylaws Bylaw Business License Bylaw City Clerk provided Council with information that a 200 signature petition was received. The City Clerk's Office has reviewed the petition and it was determined that it does not meet legislative requirements. Motion No.: That Bylaw be read a second time. 27/06/

10 Motion No.: That Bylaw be read a third time Bylaw Election Bylaw Motion No.: That Bylaw be read a first time. Motion No.: That Bylaw be read a second time. Motion No.: That Council unanimously consent to reading Bylaw a third time. Motion No.: That Bylaw be read a third time. 9. Consent Agenda Motion No.: That Council approve items on the Consent Agenda as presented: 9.1 Statement of Operations - April Discretionary Use - Minor Manufacturing Establishment 9.3 Proposed Streetscapes Company 2016 Board of Directors for Lloydminster Downtown Business Improvement District 9.4 Peace Officer Appointment, Derksen 9.5 Peace Officer Appointment, Pusch 27/06/

11 12. Mayor/City Manager/Councillor Reports 12.1 Mayor Report See attached for the Mayor's Report 14. Inquiries from the Media Media requested to speak with Mayor Saunders, Councillor Goodhand, Councillor Sauer and Councillor Baker. 15. Adjournment Motion No.: That the Council Meeting be adjourned at 3:24 PM. MAYOR CITY CLERK 27/06/