Vancouver City Hall Council Chambers 415 W. 6 th Street PO Box 1995 Vancouver, Washington

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1 Vancouver City Hall Council Chambers 415 W. 6 th Street PO Box 1995 Vancouver, Washington Timothy D. Leavitt, Mayor Jack Burkman Bart Hansen Bill Turlay Anne McEnerny-Ogle Alishia Topper Ty Stober WORKSHOPS (City Council Chambers) 5:00-6:00 p.m. VANCOUVER FIRE DEPARTMENT STANDARD OF COVER REPORT Council met with Vancouver Fire Chief Joe Molina and Deputy Fire Chief Dan Olson. Vancouver Fire staff presented Council with the report on VFD s 2015 standard of cover statistics and an update on ongoing initiatives in the department. (Joe Molina, ) COUNCIL REGULAR MEETING (City Council Chambers) PLEDGE OF ALLEGIANCE CALL TO ORDER AND ROLL CALL The regular meeting of the Vancouver City Council was called to order at 7 p.m. by Mayor Timothy Leavitt in the Council Chambers of City Hall, 415 W. 6th Street, Vancouver, Washington. Present: Absent: Councilmembers Stober, McEnerny-Ogle, Turlay, Hansen, Burkman, Mayor Leavitt Councilmember Topper unanimously to excuse Councilmember Topper. APPROVAL OF MINUTES OF APRIL 4, 2016 Motion by Councilmember Burkman, seconded by Councilmember Stober, and carried unanimously to approve the meeting minutes of April 4, APPROVAL OF MINUTES OF APRIL 11, 2016 Motion by Councilmember Stober, seconded by Councilmember McEnerny-Ogle, and carried unanimously to approve the meeting minutes of April 11, 2016.

2 Page 2 of 7 CITIZEN COMMUNICATION (ITEMS 1-7) Mayor Leavitt opened Citizen Communication and received the following testimony: Bruce Maas, Vancouver, spoke in support of Item 3, lowering the speed limit on Fourth Plain Blvd between SE 137 th and SE 162 nd avenues, stating the excessively fast traffic causes a safety issue. Mary Elkin, Vancouver, representing the Image Neighborhood Association, spoke regarding Item 3 and stated she was not opposed to lowering the speed limit at that location but questioned why a similar change could not happen in her neighborhood along 39 th Street. She expressed concerns that she has approached the City about lowering the speed limit below the current 35 MPH in the past and has been told it could not be done. There being no further testimony, Mayor Leavitt closed Citizen Communication. CONSENT AGENDA (ITEMS 1-7) Council requested Item 3 be pulled from the Consent Agenda for separate consideration. unanimously to approve Items 1-2 and 4-7 of the Consent Agenda. 1. AWARD OF PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL TRAFFIC ENGINEERING, DESIGN AND RELATED PROFESSIONAL SERVICES (Staff Report ) The City requires the services of professional traffic engineers who are experts in the field of fiber optic design, traffic signal design and street light design. The current on-call contract has nearly reached its maximum amount of $500,000. Traffic engineering consultants are used for federally funded projects and locally funded projects. Projects include new traffic signals, new fiber optic network design, and new street light installations. The City issued Request for Qualifications #7-16 (RFQ) for on-call traffic engineering, design and other related professional services on February 4, On March 9, 2016, the City received four proposals for on-call traffic engineering/design services. After reviewing the statements of qualifications, staff decided to move forward with an agreement with all four firms. The City intends to execute each agreement for five years. Each contract shall not exceed $500, It is anticipated that most of the projects will be capital construction projects with substantial grant funding. Motion authorized the City Manager or his designee to enter into professional services agreements with DKS Associates (Portland, OR), Kittelson & Associates, Inc., (Portland, OR), HDJ Design Group, PLLC, (Vancouver, WA), and Global Transportation Engineering, (Portland, OR) for on-call traffic engineering,

3 Page 3 of 7 design and other related professional services. Each agreement shall not exceed $500, and shall be for a 5-year period. City Council authorized the City Manager to amend this contract as needed and to amend the value up to 10% of the not-to-exceed value stated here-in. (Chris Christofferson, Traffic Engineering Manager, ) 2. INTERLOCAL AGREEMENT WITH CLARK COUNTY FOR THE TRANSPORTATION SYSTEM MANAGEMENT OPERATIONS PROJECT (Staff Report ) Clark County and the City of Vancouver submitted a joint Congestion Mitigation and Air Quality (CMAQ) Improvement Program grant for a Transportation System Management and Operations Corridor Improvement Project. In order for the City of Vancouver to implement the project, the current central software must be upgraded. The cost of the upgrade is $35,000. The purchase of the upgrade was included within the grant application and is included within the project scope. Motion authorized the City Manager or his designee to sign an Interlocal Agreement with Clark County for the transfer of $35,000 from Clark County to the City of Vancouver for the purchase and installation of ATMS.now traffic signal management software. (Chris Christofferson, Traffic Engineering Manager, ) 3. LOWER SPEED LIMIT ON FOURTH PLAIN BLVD BETWEEN SE 137TH AVENUE AND SE 162ND AVENUE (Staff Report ) A RESOLUTION relating to traffic and establishing a 40 MPH speed limit on Fourth Plain Blvd between SE 137th Avenue and SE 162nd Avenue. Chris Christofferson, City Traffic Engineer, provided staff comments. The Sifton Neighborhood Association is requesting a lowering of the posted speed limit to 40 MPH. Staff investigated this request through collecting collision history, traffic counts and speed survey data, site visits and review of current land use. The current speed limit east of SE 137th Avenue is 50 MPH. West of SE 137th Avenue, Fourth Plain Blvd is posted 40 MPH. The section of Fourth Plain Blvd is becoming more urbanized with development, including the opening of the new Walmart on NE 147th Ave. A speed posting of 40 MPH is consistent with the existing speed limit west of SE 137th Avenue as well as other arterial streets within the City of Vancouver. Staff completed a speed study for this roadway and found that the Critical Speed or the 85th percentile speed was 46 MPH. The study also indicated that the Ten Mile Pace speed was between 36 MPH and 45 MPH. Staff believes speed limit of 40 MPH is appropriate and will be consistent with the traffic flow.

4 Page 4 of 7 Councilmember Burkman noted that there is an ongoing question about how to get a speed limit changed on a City street and he asked staff to provide an overview of how that happens and what criteria are considered. Mr. Christofferson explained that 35 MPH is a pretty typical speed for a collector street in the city, which is what 39 th Street is classified as. He said there are quite a few of this type of street throughout city neighborhoods. He said that besides the street classification, staff considers a number of other things when considering speed limits. A speed study would be done, and the goal is for the speed limit on a street to be close to what people are actually traveling, up to 10 MPH lower than the 85th percentile of drivers. If the speed limit is set any lower, drivers will not observe it and it becomes difficult to enforce. He stated staff must find a balance between the classification and uses of the road and a reasonable lowering, backed up by a speed study. Mr. Christofferson also stated that stop signs are not used to mitigate speeds because drivers are likely to just ignore them, especially if they were not in place on the street previously, causing an even greater hazard. In regards to how the speed limit can be set or changed on a street, Mr. Christofferson explained that for existing streets, a Council resolution is adopted to change a speed limit. For proposed new streets, the traffic studies are completed and the speed set as part of the project plans prior to the street being built. Mr. Christofferson stated he would follow-up with Ms. Elkin to explore whether any traffic mitigation options are possible for 39 th Street. unanimously adopted Resolution M-3886 establishing a 40 MPH speed limit on Fourth Plain Blvd between SE 137th Avenue and SE 162nd Avenue. (Chris Christofferson, Traffic Engineering Manager, ) 4. CLOSE-OUT OF CONTRACT RELATING TO CONSTRUCTION OF THE VANCOUVER WATERFRONT COFFER DAM PROJECT AND RELEASE OF RETAINAGE BOND (Staff Report ) In November 2015, a contract was approved with Quigg Bros., Inc. of Aberdeen, Washington, to construct a coffer dam to isolate in-water work required for future work relating to the construction of the Waterfront Park Grant Street Pier per ITB The coffer dam would allow pier foundation work to be accomplished in the dry during the higher Columbia River level months. At the time of contract award, the City had not received the Army Corp of Engineers permit that would allow the river-side work. The bid documents addressed the status of the permits and provided an option to close the contract should the City not be able to obtain the permits to allow the work to be completed. The issuance of the required permit was delayed. The City and Quigg Bros., Inc. agreed that the contract should be closed. While waiting for the permits, the City recognized some advantages to proceed with the purchase of coffer dam sheet pile and preparation of the Contaminated Media and Erosion control plans by the

5 Page 5 of 7 contractor to expedite the start of construction should the permits be released. The City authorized Quigg Bros., Inc. to proceed with the purchases these items on the contract. Because of the risk of theft of storing the sheet pile at the project site, the City negotiated a change order authorizing Quigg Brothers to store the sheet pile at an offsite location until the project was ready to proceed. The original contract identified an apprenticeship labor goal of 3% for this project. construction occurred this goal does not apply. Because no The original construction contract bid amount was $715, Although the actual installation of the cofferdam was not accomplished under this contract, the purchase of the sheet piling, as well as the storage off-site of those sheets and the preparation of contaminated media and erosion control plans, resulted in a project cost of $264, The purchased sheet piles and the coffer dam project will be included in the pier portion of the waterfront park package and the piles will be used in the first phase of the pier project in order to isolate the area needed to install the pier abutment during the 2016 in-water window. Motion accepted the close-out of the construction prior to completion of the project because the issuance of the necessary state and federal permits to complete the work was delayed and authorized release of retainage bond to Quigg Bros., Inc. of Aberdeen, Washington. (Terry Snyder, Park Developer, ) 5. AMENDMENT TO CONTRACT WITH BERGERABAM FOR DESIGN, PERMITTING AND CONSTRUCTION SUPPORT COSTS RELATED TO THE VANCOUVER WATERFRONT PARK PROJECT (Staff Report ) In 2011, BergerABAM was selected as the most qualified firm to provide design services for the waterfront park through a competitive selection process (RFP #12-11). The City of Vancouver awarded a contract in the amount of $598, There have been 6 amendments to the contract to date for a current contract price of $2,228, The City requested a fee proposal from BergerABAM for additional services relating to completion of the plans and specifications for the water feature and park improvements west of the Grant Street Pier, providing revisions and additional permitting support requested by state and federal agencies, preparation of 2 stand-alone bid packages for the coffer dam and preliminary trail work, constructability review and on-call construction support. BergerABAM provided a proposal and fee schedule for additional engineering and permit services dated April 1, 2016, which is attached. Motion authorized the City Manager or his designee to execute Amendment #7 of the contract with BergerABAM for a revised total contract amount of $3,067, for additional design, permitting and construction support for the Vancouver Waterfront Park and extend the contract term to December 31,

6 Page 6 of Also authorized the City Manager to amend this contract as needed, including the contract amount for up to an additional 5% of the contract value. (Terry Snyder, Park Developer, ) 6. PARKING ADVISORY COMMITTEE APPOINTMENTS Motion appointed Carly Lowder and reappointed Paul Schlesinger to the Parking Advisory Committee with terms beginning immediately and expiring April 18, APPROVAL OF CLAIM VOUCHERS FOR APRIL 18, 2016 Motion approved claim vouchers for, in the amount of $5,539, PUBLIC HEARINGS (ITEM 8) 8. DISPOSITION OF REAL PROPERTY LOCATED AT 39TH STREET AND CHERRY STREET RIGHT-OF-WAY (Staff Report ) Linda Carlson, Property Management Specialist, provided staff comments. A RESOLUTION of the City of Vancouver authorizing disposition of certain real property by negotiated sale. The property proposed for disposition is in three separate tracts (one of approximately 53,357 square feet, another of 14,135 square feet and a third one of 6,567 square feet). The City obtained the subject properties in 2013 through an exchange with BNSF. The City acquired these tracts to resolve an issue with a nearby property owner who had access to their property cutoff as a result of the vacation of Wheaton Road in the 1970s. It has been determined that this property cannot be put to any municipal use by the City of Vancouver. The property lies mostly on a steep slope and likely only has value to the owners of nearby parcels for access. The attached PSA outlines the terms and conditions that have been negotiated. The parcel has been appraised at $44,000. The staff and purchaser have agreed to a valuation of $22,000 that would also include, as part of the selling price, a release of liability for any damages arising from the vacation of Wheaton Road. A covenant and an easement are being required as a condition to the sale to guarantee access to other property affected by the Wheaton Road vacation. The parcel submitted for Council review for disposition is attached in a detailed report along with a map. Council approved an ordinance (M-3923) which allows for disposition of real property that has been declared surplus. The ordinance has 2 steps: first Council must declare the property as surplus and second Council must approve the disposition of the property. This staff report is step two of the process.

7 Page 7 of 7 Ms. Carlson provided an overview of the proposed property disposition. Mayor Leavitt opened the public hearing and, receiving no testimony, closed the public hearing. Councilmember Stober asked for some clarification on the map displaying the property for disposition and adjacent properties. He asked who will own the right-of-way after the disposition of the subject property. Ms. Carlson stated the purchaser would own it. unanimously approved the disposition resolution M-3887 approving the Purchase and Sale Agreement and authorizing the City Manager to execute deeds and related real estate documents conveying the described property to the purchaser. (Linda Carlson, Property Management Specialist, ) COMMUNICATIONS A. From the Council B. From the Mayor C. From the City Manager ADJOURNMENT 7:43 P.M. Timothy D. Leavitt, Mayor Attest: R. Lloyd Tyler, City Clerk By: Carrie Lewellen, Deputy City Clerk Meetings of the Vancouver City Council are electronically recorded on audio and videotapes. The audio tapes are kept on file in the office of the City Clerk for a period of six years.. To request other formats, please contact: City Manager s Office (360) WA Relay: 711 Amanda.Delapena@cityofvancouver.us