Now that you have a fleet management system, what should you do with it?
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1 Now that you have a fleet management system, what should you do with it? By Brad Kelley
2 Overview Typical fleet system use Understanding where your data lives Reporting Key Performance Indicators (KPI) Interfaces
3 Typical fleet system use
4 Typical Fleet System Wired Wireless
5 Typical Fleet System Environment System use limited to fleet operation 1 3 power users Two interfaces (i.e. fuel and finance systems) 5 10 key reports used routinely Batch processing of technician time Several manual forms still utilized Training and modules limited to what was rolled out during the initial implementation
6 Typical Fleet System Use Modules Used Work orders Work pending Parts management Fuel management General reports PM Modules Not Used Motor pool Bar coding Part cross referencing Technician labor Warranty Tire tracking Accounting Scheduling and planning Management reports
7 Common Technical Issues No policy and procedure manual to define system use No disaster recovery plan Un-tested and validated backup solution One key technical resource central point of failure No testing scripts for upgrades No replacement schedule for hardware and software
8 Understanding where your data lives
9 Database Overview Databases are essentially intelligent spreadsheets with the capacity to store mass amounts of related data. Database intelligent features include: Execution of complex queries Multiple user access with controls Views and stored procedures
10 Spreadsheets Columns Rows Tables
11 Databases Database Tables
12 EHeader Table Columns Rows
13 Data Dictionary
14 Reporting
15 Reporting Standard FMIS Reports 200 < reports Un-customizable Limited parameters and filtering Easy to utilize Limited export features Ad Hoc Reports $300 - $500 ad hoc writing software Additional setup Additional training Extensive customization, parameters and filtering Multiple export features
16 Typical Ad Hoc Reporting Scenario PC
17 Ad Hoc Report Writer
18 Web Report Menu
19 Web Reports
20 Key Performance Indicators (KPI)
21 KPI Dashboard
22 KPI Dashboard
23 KPI Web Reports
24 Interfaces
25 Typical Fleet System Interfaces Fuel card company Internal fuel system Financial system Emergency management system Logistics system Procurement system
26 Additional System Interfaces GPS system RFID active and passive tags Telematics Replacement planning modeling software Electronic equipment manuals OEM time standards databases
27 Summary
28 Summary Continue implementation of system modules and training Mitigate potential technical issues through testing and planning Implement third party tools (e.g ad hoc reporting and fleet replacement planning) to enhance the system Establish key performance measures to provide powerful management views Push data to users and customers Expand use of interfaces to collect additional data and feed other systems
29 Questions Brad Kelley Mercury Associates, Inc. bkelley@mercury-assoc.com Website :
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