Cash Balances and Transactions Reporting User Guide. J.P. Morgan ACCESS SM

Transcription

1 Cash Balances and Transactions Reporting User Guide J.P. Morgan ACCESS SM J.P. Morgan ACCESS SM

2 Modified: August 2009 This document contains information that is confidential and is the property of J.P. Morgan Chase & Co. It may not be copied, published or used, in whole or in part, for any purpose other than as expressly authorized by J.P. Morgan Chase & Co. All trademarks, trade names, and service marks appearing herein are the property of their respective owners. J.P. Morgan Chase & Co., 2009 All Rights Reserved.

3 Table of Contents Table of Contents...3 Welcome...5 Entitlements...6 Integration with Cash Reporting Scheduler...6 Integration with Cash Position Worksheet...6 About This Guide...7 Additional Product Information...7 Online Help...7 Contacting Technical Support...7 Features and Functions...8 Report Criteria screen...8 Run a Report My Saved Reports Schedule Reports View Status/History Using Cash Reporting Scheduler for Unattended Download View Balance and Transaction Summary Reports Summary of Accounts Amount Links Account Transaction Summary Page Credit Amount Link Transaction Detail Search for a Transaction Transaction Search Page Transaction Detail Page Report Viewer Export Options...44 Export Formats Running a Report as an Export File Retrieving an Exported Report from Secure Retrieving an Exported Report from the View Status/History tab Export Options from the Report Viewer Searching and Exporting Search Results from the Report Viewer Downloading to Excel from the Report Viewer Table of Contents Page 3

4 X Export Format Detail Summary Transaction Set Notes Transaction Set Comments Run a Report Criteria...58 Standard Reports Account Summary View Report Balance Report Balance and Transaction Summary Report Balance and Transaction Detail Report Statement Report by Cumulative Range Statement Report by Cumulative Range Expanded View Statement Report by Location Wire Advice Report Reports Available with Special Entitlements Cash Position Worksheet Checks Paid Ascending/Descending Reports Controlled Disbursements High Order Prefix Reports Controlled Disbursements Funding Report Lockbox Detail Report Lockbox Summary Report Special Reports Returns and Exceptions Report EDI Detail Report EDI Summary Report EDI X Investment Report Loan Summary Report Asia Reports ACH/GIRO Return Report Check/Draft Collections Report Check/Draft Delivery Report Check/Draft Status Report Direct Debit Report Post Dated Check Report Standard Collections Report Withholding Tax Report Index...88 Table of Contents Page 4

5 Welcome 1 Welcome to J.P. Morgan ACCESS Cash Balances and Transactions, the reporting product to check balances, review transaction history, determine incoming cash flows, and more. Use the Product Guides link on the J.P. Morgan ACCESS home page to find the Cash Management Reports Reference Guide and Export Format guides for additional information. FeaturesReports Saved Reports Status and History Summary Search Options to Customize Export Report Viewer Download and Print Scheduled Unattended Download and Print Based on your entitlements, you can run reports to: Review credit/debit information (incomes and outflows), checks paid and cleared, lockbox receipts, ACH Returns, current day electronic and remittance payments, and redeposited items. Assess funding requirements for controlled disbursements. Name and 7Save frequently used report types with your preferred filtering options. Open and 7View reports you have run or scheduled during the last three calendar days. View a 7Balance and Transaction Summary of your accounts. 7Search for prior day, current day, or a date range of your account transactions. Customize all reports by 7date and by 7accounts. You can customize the Account Summary and Balance and Transaction reports by other 7criteria such as debit/credit, high/low amount and Transaction Type. 7Export most reports and then download those export files from 7View Status/History or from your 8Secure . Export Formats: BAI2, CSV, CSV Consolidated,CSV Unicode, MT940, and ANSI X12. This action requires entitlement to Export Files. Note: Not all export format types are available for all reports. Reports open in the 8Report Viewer which offers advanced navigation and search tools. Download all or part of a report in Adobe Acrobat (PDF) or Microsoft Excel format. You can 8print all or part of a report in PDF format. This feature is enabled when the user is entitled to and has installed the J.P. Morgan ACCESS Cash Reporting Scheduler. Welcome Page 5

6 Entitlements Security Administrators (SAs) are entrusted with special duties to create and maintain users, the functions they perform, and the accounts they work with. Using the User Setup Forms application, they grant each user specific capabilities (entitlements) to run reports and to perform functions for selected accounts. Depending upon your entitlements, the User Setup entitlements page for Cash Balances and Transactions includes checkboxes to allow or disallow the following: Access to specific accounts Access to specific lockbox numbers Ability to export files in BAI2, CSV, CSV Consolidated, CSV Unicode, MT940, and ANSI X12 Ability to generate the Lock Box detail report Ability to generate a Balance and Transaction Report for the current day and/or for the previous business day or for a range of days Ability to generate a Balance Report for the current day and/or for the previous business day or for a range of days Ability to generate the Checks Paid Report in either of two formats Ability to schedule reports for unattended downloading and auto-printing (requires Cash Reporting Scheduler entitlement) The J.P. Morgan ACCESS SM Security Administrator User Setup Guide explains these entitlements in detail. Integration with Cash Reporting Scheduler The J.P. Morgan ACCESS Cash Reporting Scheduler is a desktop application that enables you to automate the retrieval and storage of reports and export files in an unattended mode according to your schedule. The Cash Reporting Scheduler works in tandem with the Cash Balances and Transactions application. You can save and schedule reports using the existing Save a Report functionality in J.P. Morgan ACCESS. You can then create a polling schedule and configure the output format for the reports in the client side Cash Reporting Scheduler. Cash Reporting Scheduler automates the entire import and refresh process. You can also print reports automatically. Integration with Cash Position Worksheet J.P. Morgan ACCESS Cash Position Worksheet is a customized Microsoft Excel spreadsheet installed on your desktop that allows you to manage your daily cash position to identify funding or investment opportunities. The worksheet consolidates the cash position for all banks into one spreadsheet. Each day you import current-day data from J.P. Morgan ACCESS Cash Balances and Transactions Reporting without having to re-enter this information. You can then refresh data throughout the day, as well as manually enter anticipated incoming and outgoing transactions to determine a true cash position. By integrating the Cash Position Worksheet with the Cash Reporting Scheduler, you can automate the import and refresh processes. Welcome Page 6

7 About This Guide This guide is prepared for J.P. Morgan ACCESS SM customers who use the Cash Balances and Transactions product. Links Hypertext links in this Adobe Acrobat PDF file appear as blue text. Holding the cursor near hyperlink text causes the cursor to change to a hand. Additional Product Information Click a blue text link to move to the information that it references. Note: Tips and information of special interest are found as notes. Online Help J.P. Morgan ACCESS SM has links to several sources of product information, including: Online Help Helpful hints and Frequently Asked Questions Cash Management Sample Reports Reference Guide CSV Export Format Guide MT94X Export Format Guide BAI2 Export Format Guide Contacting Technical Support Like all applications in J.P. Morgan ACCESS, Cash Balances and Transactions offers Online Help. To launch Help, click the Help link on the J.P. Morgan ACCESS taskbar. J.P. Morgan Client Services & Technical Support staff is ready to assist with all your technical and general inquires. Support numbers appear on the J.P. Morgan ACCESS Logon screen, the Logoff screen and most error messages. Support contact information is also on the Contacts page. Welcome Page 7

8 Features and Functions 2 Report Criteria screen All J.P. Morgan ACCESS SM cash reporting activity begins at the Report Criteria screen, which opens when you select Cash Balances and Transactions on the J.P. Morgan ACCESS dashboard. Report Criteria screen Five tabs across the top of the Report Criteria screen open related screens: The Summary tab opens to a list of your accounts. Select accounts to view the UBalance and Transaction Detail ReportsH. The HSearch Htab opens to the Transaction Search page. Choose filters and accounts to view Transaction Detail reports. 8Run a Report is the default tab. From this tab, select the type of report you want to generate and set criteria to specify the information that should be included in the report. The HMy Saved ReportsH tab opens to a list of report criteria you have named and saved for reuse. The HView Status/HistoryH tab opens to a list of reports you have run in the last three days. The next few pages explain the controls on the HRun a ReportH tab. Features and Functions Page 8

9 Selected Report Type drop-down list Selected Report Type list The reports that appear on the Selected Report Type drop-down list are determined by the entitlements set up for you by your Security Administrators. Custom reports associated with your User ID (standard reports that you have defined and named) are listed on the HMy Saved ReportsH screen. To select a report: Open the Select Report Type drop-down list and highlight the report you want to generate. Note: The report name that appears in Selected Report Type: should match the report name next to Criteria for: Note: When you select a report type, the Report Criteria screen refreshes with the filtering criteria for the report type, based on your entitlements. Depending upon the report selected and your entitlements, there are additional filters for some or all of the following criteria: Features and Functions Page 9

10 Date Date(s) fields on Report Criteria screen The Date(s): section shows options that apply to the selected report type. Note: All date options are based on U.S. Eastern date/time (GMT-5) and the posting status. Prior Day defaults to the prior business day and pulls all data posted to your accounts on that date. For example, Friday s date is the default for Saturday, Sunday and Monday. You can also click the Prior Day radio button and enter/select any prior date in the As Of field. Current Day generates an intraday search for all unposted items for the account(s) selected. The default date value for Current Day is Today, on weekends as well as business days. Please note that some transactions that are processed over the weekend may not appear in current day reports until the next business day, as they appear under their As Of date. The Current Day date displays in the As Of field. Last Access is a variant of Current Day for some reports. It gives an intraday, incremental report. Use this option to retrieve all new unposted data since the last time you (your User ID) ran a current day report for the account(s) selected. For example, if you initially ran a Last Access Balance and Transaction Summary at 11:00 a.m., and then you run a Last Access Balance and Transaction Summary report at noon, the report will include data for memoposted items that came in between 11:00 a.m. and 12:00 p.m. Date Range generates a search on posted data for a span of days. If you select a date range, the FROM and TO dates are required. From: Enter the earliest date that the transaction may have been posted. If you enter a beginning date without an ending date, the search finds account information for that single date. To: Enter the last date that the transaction may have been posted. Features and Functions Page 10

11 Calendar Tool You can manually enter a date in the text box in the format you select in User Preferences, or click the Calendar icon and select a date from the calendar. There are no date entry restrictions; you can enter any past or future dates, or the default date can be accepted. Amount Amount fields on Report Criteria screen Amount: From (low) and To (high) Use these fields to filter transactions within a From (low amount) and a To (high amount) range. Enter amounts in both the From and To fields to view transactions that fall between those amounts. Enter an amount in the From field but not in the To field to view only transactions greater than or equal to that amount. Enter an amount in the To field but not in the From field, to view transactions less than or equal to that amount. Note: You are not required to enter amounts. If you accept the default blank fields, the report will include transactions of all amounts. Features and Functions Page 11

12 Transaction Criteria: and Type: Transaction Criteria fields Transaction Criteria: defaults to Credits and Debits. Select Credits and Debits, Credits Only, or Debits Only. Type: defaults to ALL TRANSACTION TYPES. Select one, multiple or all transaction types from the drop-down list. Cash Balances and Transactions Transaction Types ALL all transaction types DTSO deposit transfer out ABR asset based region FED fed wire transfers ACH automated clearing house FMA funds management accounting ADJ adjustment IBF international banking facility ADT automated dollar transfer INV investment services AT account transfer LBX lockbox BOOK book transfers LOC letter of credit CASH coin and currency MISC miscellaneous transaction CHIP chips transfers ODI overdraft interest CHK checks RLC reimbursement letter or credit CLS commercial loan RTN return items COL documentary collections SEC security activity D/R deposit and remittance TTL treasury tax and loan DTSI deposit transfer in WIRE all funds transfers Features and Functions Page 12

13 H. J.P. Morgan ACCESS sm Your Ref: Your Ref: Range fields on Report Criteria screen Use the From and To fields to create a range of Reference numbers for transactions. Enter the beginning reference number in the From field and the ending number in the To field. Enter a number in the From field to view check numbers greater than or equal to that number. Enter an amount in the To field to view check numbers lower than or equal to that number. Note: The From field value must be less than the To field value if both From and To values are entered. Viewing Option(s) and Notify Me via Viewing Option(s) and Notify Me via appear for all reports except Account Summary View, Lockbox Detail, and Special Reports. Although you cannot export Account Summary View, Lockbox Detail, or the Special Reports from the Run a Report tab, you can export data from these reports from the Report Viewer by selecting: Search and UUUDownloading Search resultsh H Download and Exporting reports to Microsoft Excel H. Features and Functions Page 13

14 Viewing Option(s) fields on Report Criteria screen Viewing Option(s) You can select: View Online to generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Page break at Account to begin a new page with each account. Display only accounts with data to filter out any accounts with no information that meets the criteria selected. Or you can select: Export File and then select an Export Format to create an export file that you can retrieve through your Secure or from the View Status/History screen. BAI2, CSV, CSV Consolidated, CSV Unicode, MT940, and ANSI X12 are the export format options. Refer to 9UExport OptionsH for more information. Notify Me via If you choose to export a file as a BAI2, CSV, MT940, or ANSI X12 download, check this box to receive an notifying you that the export file is available for download. For more information, see HRetrieving an export file from Secure H. Note: This checkbox becomes active on your screen only if you have the entitlement for File Export. Features and Functions Page 14

15 Account Filter Account Filter fields: Bank and Currency Use the Bank field to select one or more banks from the list of banks associated with your accounts for the selected time period (prior day, current day, last access or date range). o o You can choose All banks or select banks individually. Banks are listed in ascending order by Bank ID. Note: If you do not want the report to include all banks, you can choose one bank and run the report. If necessary, select a different bank and run the report again. Use the Currency field to select the currency code(s) associated with your accounts. o Select All to display accounts in all currencies or select a currency code to display only accounts in that currency. o Currencies are listed in ascending order by currency code. o Accounts to include Features and Functions Page 15

16 The Accounts to Include: grid appears for all reports. Accounts to Include selection options on the Report Criteria screen You can customize a report by making account selections in the Accounts to Include section at the bottom of the Report Criteria screen. The accounts you see on this worksheet are based on your entitlements. By default, every account is marked for inclusion in the report. Use Select All or Deselect All, or click in the checkbox next to specific accounts to select or deselect them. Save Report and Run Report buttons Save Report and Run Report buttons on the Report Criteria screen Click Save Report to save and name the report with your selected criteria for reuse. The saved report is listed on the 9UMy Saved ReportsH page. Saved reports can be scheduled to run at specified times and frequencies. Click Run Report to generate the report in a separate 9Report Viewer browser window. Features and Functions Page 16

17 Run a Report 1. Open the Report Criteria screen by clicking the Run a Report tab. 2. Select a Report Type from the drop-down list. Note: The report name that appears in Selected Report Type: should match the report name next to Criteria for: Selecting a Report Type refreshes the Report Criteria screen with the filtering criteria that apply to that report type, based on your entitlements. 3. Select the Udate or date rangeh to include in the report. 4. Select View Online or Export options. Check UNotify Me via H to be notified when the exported report becomes available for download. Features and Functions Page 17

18 in J.P. Morgan ACCESS sm My Saved Reports Notes: The Notify Me via checkbox becomes active on your screen only if you have the entitlement for File Export. This feature is not available for HAsia ReportsH or the 9UStatement Report by Cumulative Range Expanded ViewH. 5. Enter the currency 9Amount from low to high. 6. Choose your 9UTransaction Criteria and Transaction TypeH, or accept the default values. 7. Enter UYour Reference Hnumbers from low to high. Note: The From field must be less than the To field if both From and To values are entered. 8. Choose UAccount filters by Bank and Currency, if applicable. 9. Select the 9UUAccounts to includeh H the report. 10. Click Run Report. A progress bar displays as the report is processed, followed by a confirmation message. 11. View the results online. Refer to 1UView Balance and Transaction Summary ReportsH for more information. Click the My Saved Reports tab to display the list of report templates you have named and saved for reuse. My Saved Reports tab You can save any standard report type with your preferred filter settings under a customized report name. Selecting the report from My Saved Reports opens the Report Criteria screen for that report type with your criteria already selected. After you name and save a report, you can take the following actions with it: Select and run the report without entering any options or filters Modify the saved options and filters before you run the report Rename the report Delete the report Create a schedule for running the report To Create a Saved Report: 1. In the Report Criteria area of the Run a Report tab, select the report type on which you want to base your saved report. Note: This refreshes the Report Criteria screen with the filtering criteria applicable for that report type, based on your entitlements. Features and Functions Page 18

19 2. Select a date or date range to filter the account transaction. 3. Choose your 1Transaction criteria or accept the default, Credits and Debits. 4. Select 1Transaction Type(s) or accept the default, All All Transaction Types. 5. Select View Online or Export File. If you select Export File, pick the Export Format. Check Notify me to receive e- mail notification when the exported report is available for download. Note: The Notify me via check box becomes active on your screen only if you have the entitlement for Export File. 6. Click Save Report. 7. Respond to the prompt to name the report. 8. Click Save again to save the name. To run a report based on this saved report template, select its report name from the 1My Saved Reports tab. To run a Saved Report: Click the link for the saved report name to open the Report Criteria screen for the report with your selected criteria. You may change the filter selections or accept the saved criteria, then simply click Run Report from the Report Criteria screen to generate the report. To modify or clone a Saved Report: 1. Click the link for the saved report name to open the Report Criteria screen with the report type and your saved options already selected. 2. Make any changes you care to. 3. Select Save Report to launch the Save Report dialog box. Features and Functions Page 19

20 4. Keep or change the report name. 5. Select Save or Save As. To delete a Saved Report: 1. Click one or more check boxes next to the reports you want to delete. 2. Click Delete Report. 3. Click Delete again in response to the confirmation message. Note: The reports you name and save are associated with your User ID. You do NOT need approval or authorization to create, maintain, and delete your saved reports. Schedule Reports The My Saved Reports tab includes a Schedule column. Depending on the current scheduling status of the report, the Schedule column may contain: A Create button, when no schedule has been established for the report A link with the text Daily, Weekly, Monthly, or Custom, when an enabled schedule exists for the report A link with the text Disabled, when a schedule exists for the report but has been disabled In the illustration below, no schedule has been created for the first two saved reports. The third report will run on a schedule of selected days. You can assign, modify, disable/re-enable, or delete a schedule for a Saved Report. Features and Functions Page 20

21 You can schedule a Prior Day, Current Day, or Last Access report, and you can schedule reports to view online or export. If you schedule an export-format report, you can receive notification for it. Schedules are tied to your User ID. Creating a schedule does not require an entitlement or approval. Your scheduled reports will appear under View Status/History, just like other reports. A report can have only one schedule. However, you can open a saved report, then save it with a new name (doing a save as ) to create another version of the report. You can then assign a different schedule to the save as version. Scheduled reports are processed even when you are not logged on. After you log on, simply access the HView Status/HistoryH tab to review the reports. Schedule times are set to U.S. Eastern Standard Time (GMT-5). They automatically change to U.S. Daylight Savings Time (GMT-4) during the U.S. summer season. To Schedule a Saved Report: 1. If you have already saved and named a report that you want to schedule, locate it on the My Saved Reports tab. 2. If you have not yet saved a report you want to schedule, create a Saved Report, following the HRunning a Saved ReportH procedure. 3. From the My Saved Reports tab, locate the report and click Create in the Schedule column to open the Schedule Details screen. Click this link to return to My Saved Reports. Schedule Details 4. For all schedules, select a Frequency (Daily, Weekly, Monthly, or Custom). 5. For all schedules, indicate the time of day. Note: The time you enter will be interpreted as GMT-5/EST (United States Eastern Standard Time) or as GMT-4/EDT (United States Eastern Daylight Savings Time) from April through October. If you are not in the U.S Eastern time zone, you need to adjust the time for your location, taking into account U.S. Daylight Savings Time, if applicable. For example, if you Features and Functions Page 21

22 want the report to run at 6:00 p.m. CST in Chicago, set the time as 7:00 pm, which is the EST equivalent. Refer to an online tool such as 1Uhttp://wwp.greenwichmeantime.com/H to determine the EST or EDT time that corresponds to the GMT time when you want the report to run. 6. Enter frequency parameters based on day, week or month: For a Daily schedule, enter a number from 1-31 to indicate the interval between days. For a Weekly schedule, enter a number from 1-52 to indicate the interval between weeks AND check the day of the week. For a Monthly schedule, enter a number from 1-12 to indicate the frequency AND enter either the day of the month OR the pattern. This example shows a schedule that runs on the 15 th of every month: The following example shows a schedule that runs monthly on the second Friday of the month. 2. For a Custom schedule, click the Calendar icon to select a series of dates. The system inserts a semicolon as a separator. Notes: Scheduled dates are NOT removed from a custom schedule after the report has run on those dates. If you modify a custom schedule, delete any past dates before you save your changes. You cannot modify an expired custom schedule. You can delete an expired custom schedule. For any schedule, you can also indicate a range for recurrence, with a start date and an optional end date: Features and Functions Page 22

23 3. Click Save to save the schedule and return to the My Saved Reports tab. The Schedule column shows the report and its schedule. To modify a schedule: 1. From the My Saved Reports tab, locate the report for which you want to modify the schedule. 2. Click the link in the Schedule column. This opens the Schedule Details screen. 3. Change the schedule. 4. Click Save. To disable a schedule: 1. From the My Saved Reports tab, locate the report for which you want to modify the schedule. 2. Click the link in the Schedule column. This opens the Schedule Details screen. 3. Click Disable to change the Schedule Status. 4. Click Save. The schedule column for that report will now show the word Disabled. To re-enable, simply click Enable and Save. (You cannot disable a Custom schedule.) To Rename a scheduled report: You may want to rename your saved reports to reflect the schedules you create for them. For example, you may want to rename your Daily Balance to Daily Balance 9AM. 1. From the My Saved Reports tab, select the report to open it in the Report Criteria screen. 2. Click Save Report to open the Save Report window. 3. Enter the new name and click Save. To Delete a schedule: 1. From the My Saved Reports tab, locate the report to be modified. 2. Click the link in the Schedule column to open the Schedule Details screen. 3. Click Delete. 4. Click Save. The schedule column for that report now shows the Create button. Features and Functions Page 23

24 View Status/History Click the View Status/History tab to display the list of reports you have run in the last three days. Columns contain the following information: Timestamp when the report was run Report name Status: o Pending: The Export file is still processing. o Completed o Error: Click the report name to view information on the error. Format: o Online o BAI2 o CSV o CSV Consolidated o MT940 o X12 o File The Submission Date & Time column has a sorting arrow. Click it to reorder the reports in ascending/descending date order. Print-image Report files (format = Online) are stored in PDF format. Opening a report file opens the Report Viewer in a new window. For more information on the Report Viewer window, see HReport ViewerH. Export files (in BAI2, CSV, CSV Consolidated, MT940 and X12 format) are stored in a compressed format and are identified as BAI2, CSV, CSV Consolidated, MT940 and X12. You need a software program such as WinZip to decompress the report files. Retrieve and download export files with a status of Completed by clicking the report name link. Features and Functions Page 24

25 If an export file shows a Pending status, click Refresh Screen until the status shows Completed. When you save an export file to disk, you are prompted for a download path. You can change the default filename (a system-generated string) to something meaningful to you. Refer to 1UExport datah for more information. Opening an export file launches your decompression software. Follow the prompts to open the file. Using Cash Reporting Scheduler for Unattended Download The J.P. Morgan ACCESS Cash Reporting Scheduler is a client application that you install on your local computer or LAN. It enables you to automate the retrieval, storage and printing of J.P. Morgan ACCESS Cash Balances and Transactions reports in an unattended mode according to a preset schedule. If you are entitled to the Cash Reporting Scheduler, you will see the Use Cash Reporting Scheduler option on the Report Criteria screen. To use the Cash Reporting Scheduler: 1. Select the Run a Report tab. 2. Select a Report Type and set options and filters. 3. When you are satisfied with your report selections, click the Use Cash Reporting Scheduler check box. This action disables the Run Report button. 4. Select Save Report. The Save Report screen appears. Features and Functions Page 25

26 5. Enter a name for the report. Reports that are saved with the Cash Reporting Scheduler option selected are displayed on the My Saved Reports tab with an asterisk (*) after the report name. However, this asterisk does not appear when the report is shown on the View Status/History tab. Therefore, we recommend that you add an identifier to the filename when you save the report to indicate that it will be retrieved and printed by the Cash Reporting Scheduler. In this example, we have added _crs to the filename. 6. Click Save. The report now appears on the My Saved Reports tab. 7. Click the Create button associated with the report. The Schedule Details screen appears. Note: A report must be scheduled to run in Cash Balances and Transactions before it can be downloaded and printed in unattended mode by the Cash Reporting Scheduler. Features and Functions Page 26

27 8. Create a schedule to run the report daily or weekly on selected days. Each time the report is run, it is placed in your View Status/History tab, where it will remain for three days. Now you are ready to work with the Cash Reporting Scheduler. For timely downloads, set your polling schedule to occur 5 minutes after reports are scheduled to run in Cash Balances and Transactions. Note: When coordinating schedules, please note that Cash Reporting Scheduler uses the computer s local time, while all times in J.P. Morgan ACCESS are in Eastern Time (GMT 5). View Balance and Transaction Summary Reports Choose the Summary tab to view your account transaction activity online. You can view, print and export current day and prior day account balances for up to 650 accounts. From the summary information for each account by transaction, you can drill down to view detailed credit and debit information. Columns in the Summary of Accounts show the Currency, the opening ledger, closing ledger, closing available amounts, and the total credit and debit amounts. Date Option Prior Day defaults to the prior business day and pulls all data posted to your accounts on that date. For example, Friday s date is the default for Saturday, Sunday and Monday. You can also click the Prior Day radio button and enter/select any prior date in the As Of: field. Current Day generates an intraday search for all unposted items for the account(s) selected. The default date value for Current Day is Today, on weekends as well as business days. Please note that some transactions that are processed over the weekend may not appear in current day reports until the next business day. The Current Day date displays in the As Of: field. Features and Functions Page 27

28 Calendar Tool You can manually enter a date in the text box, or click the Calendar icon and select a date from the calendar. There are no date entry restrictions; you can enter any past or future dates, or the default date can be accepted. View Option You can select from three other information types to view with your balance summary: Debit/Credit Float Investment Note: You may switch the view option. Click Submit to refresh the data. Submit, Print and Export Features and Functions Page 28

29 Choose: Submit to refresh the data each time you change your criteria. Print to print the data displayed on the Summary page. The report opens in Adobe Acrobat. Export to export the data displayed on the Summary page to Microsoft Excel. Summary of Accounts Account Link Click the Account number link to view the1u Balance and Transaction Detail ReportH for the date in the As Of field. Features and Functions Page 29

30 Sample Balance and Transaction Detail Report Features and Functions Page 30

31 Summary of Accounts Amount Links Choose the Total Credits or Total Debits amount link to open the Transaction Summary page for that account. Account Transaction Summary Page Select any linked amount to view the Transaction Details. Features and Functions Page 31

32 Credit Amount Link Transaction Detail Click the link in the Credit Amount column to view the Transaction Detail Report for that account. Sample Credit Report To view a Transaction Summary Report: Open Cash Balances and Transactions to the Summary tab. 1. Select a 1Date Option. 2. Choose a View Option: Debit/Credit, Float or Investment. Note: You must select Submit to refresh the data each time you change your criteria. Features and Functions Page 32

33 3. Select the links in the Total Credits, Total Debits, Total Float or Total Investment column to navigate to the Transaction Detail Report for the selected date and view. Search for a Transaction Transaction Search Page Note: Links are available based on your entitlements to the account. Links are active only if you have Detail entitlements. 4. Choose Print to print the data displayed on the Summary page. The report opens in Adobe Acrobat. In the Print dialog box, indicate the pages and number of copies you want to print. 5. Choose Export to export the data displayed on the Summary page to Microsoft Excel. 6. In the File Download dialog box, select Open or Save. If you are unable to export to Excel, try changing one browser setting: Open your browser. Select Tools Internet Options. Click the Advanced tab. Scroll to the Security section. Clear (uncheck) the checkbox for Do not saved encrypted pages to disk. 7. Click Apply. Choose the Search tab to open the Transaction Search page. Transaction Search allows you to specify search criteria and directly view detail transactions. You can: Specify the account(s), date(s), and transaction type(s), as well as Credits, Debits, or both Credits and Debits. Narrow your search further by entering an Amount range, a Reference range, and/or a Bank and Currency code. From the Transaction Detail screen, view details for an individual transaction. You can choose the amount field links to view and print the details. Note: You can also access the details of these transactions by selecting the Summary tab and clicking amount values on the Summary Report. You can select criteria to search for detailed information about your transactions. Features and Functions Page 33

34 Date(s) Prior Day defaults to the prior business day and pulls all data posted to your accounts on that date. For example, Friday s date is the default for Saturday, Sunday and Monday. You can also click the Prior Day radio button and enter/select any prior date in the As Of field. Current Day generates an intraday search for all unposted items for the account(s) selected. The default date value for Current Day is Today, on weekends as well as business days. Please note that some transactions that are processed over the weekend may not appear in current day reports until the next business day. The Current Day date displays in the As Of field. Date Range creates a report on posted data for a span of days relative to the current date. The default is the first calendar day of the month. Options include: o Month to Date o From 1st of Last Month to Date o Previous Month o Previous 60 Days o Previous 90 Days The default retention period is 45 calendar days. The maximum is one year (by special arrangement with the bank). All report ranges are limited to increments of 90 days. From: Enter the earliest date that the transaction may have been posted. If you enter a beginning date without an ending date, the search finds account information for that date only. To: Enter the latest date that the transaction may have been posted. Calendar Tool You can manually enter a date in the text box, or click the Calendar icon and select a date from the calendar. Features and Functions Page 34

35 There are no date entry restrictions; you can enter any past or future dates, or the default date can be accepted. Amount and Transaction Criteria Amount: From (low) and To (high) Use these fields to filter out transaction amounts that are lower than the From amount and greater than the To (high) amount. Enter amounts in both the From and To fields to view transactions inclusively between those amounts. Enter an amount in the From field but not in the To field to view only transactions greater than or equal to that amount. Enter an amount in the To field but not in the From field to view transactions less than or equal to that amount. Note: You are not required to enter amounts. If you accept the default blank fields, your results are not filtered by amount. Reference Option: Select Your Reference or Customer Reference. Your Ref: Features and Functions Page 35

36 Use the From (low) and To (high) fields to create a beginning/ending reference for transaction numbers within a certain range. Enter a number in the From field to view check numbers greater than or equal to that number. Enter an amount in the To field to view transactions less than or equal to that number. Note: The From field must be less than the To field if both From and To values are entered. Account Filter Use the Bank field to select all banks or an individual bank from the list of banks associated with your accounts for the selected time period (prior day, current day, or last access). Banks are listed by Bank number within the country where it is located. Note: When you select an individual bank, the 11UAccounts to includeh H section refreshes to exclude accounts that are not associated with that bank. Use the Currency field to select the currency code(s) associated with the accounts you want to include in the report. Select a currency code to display only accounts in that currency. Select All to display accounts in all currencies. Currencies are listed alphabetically. Features and Functions Page 36

37 Accounts to Include in Transaction Search Customize a report by making account selections in the Account table at the bottom of the Report Criteria screen. The accounts you see on this table are based on your entitlements. By default, every account is marked for inclusion in the report. Use the buttons to Select All or Deselect All, or click in the check box next to specific accounts to include or exclude them from the report. Submit and Clear Buttons Select Clear to clear your search criteria selections. The page refreshes to the default search criteria. Choose Submit to view the Transaction Detail page containing your search results. Features and Functions Page 37

38 Transaction Detail Page From the Transaction Detail page, you can print or export detailed data for selected transactions. Choose Back to return to the Transaction Search page. Click the link in the Amount column to view the detailed report for that transaction, or check specific transactions and click Print Selected. Print Options One Per Page prints each report on a separate page. Continuous prints reports one after another. Use Select All or Deselect All, or select specific accounts. Use Print Selected to print reports for the accounts you checked. Export Options Use Select All or Deselect All, or select specific accounts. Use Export All to launch the File Download dialog box. The options are to open the file from its current location or to save it locally to disk (the default). Features and Functions Page 38

39 Click Save to open the Save As dialog box. Select a folder from the directory, and then click Save to download. Report Viewer Online (print-image) reports open in the Report Viewer window. The toolbar at the top of this window has a number of links to help you search for specific data, navigate through the report document, or print and download reports. The first page of a report appears in the Report Viewer immediately. For long reports, it may take a few seconds until all pages are available. The report is complete when the TOC, Search, Download, and Print buttons are enabled. A button is enabled if it turns red when you hold the cursor over it: If you close the Report Viewer before those buttons are enabled, you will not be able to access the report from the View Report/History tab. TOC tool Click TOC to open a navigation pane at the left of the Report Viewer window. Each TOC listing is a link to a section of the report. Click the links in this pane to expand a tree hierarchy of sections of the report. This illustration shows a sample TOC: Navigation tools (First, Prev, Next, Last, Go To Page and Zoom box) Features and Functions Page 39

40 Use the navigation links for First, Prev, Next, Last and Go To Page to move through the report. Use the Zoom drop-down to resize of the image on your screen from 25% to 400%. Searching with Report Viewer Clicking Search from the Report Viewer toolbar opens a search pane next to the report. You need to build a search. When you click the value of a field on the report, the field is added to the left pane as search criteria. You can then enter specific information in the fields to narrow the search. In the following example, Account Number has been added to the search criteria. Features and Functions Page 40

41 After you build your search, click Search Now to see the list of hyperlink results. In the following example, the search results list the account numbers and total debits for each account. Downloading Search results You can download selected data from the Search results: Select a data link in the search results. Select a download format: Comma delimited data, Tab delimited data, MS Excel File. Click Go. Note: Downloading to Excel from the Search interface (shown below) may provide better formatting than downloading to Excel from the Download dialog box. Sample download in Microsoft Excel To print reports: Click Print from the 1Report Viewer navigation bar to open the entire report in an Adobe Acrobat Reader print output window, superimposed by a print dialog box. You can make selections on the Print dialog to change the page range, number of copies, and other options. You can also close the Print dialog box and use icons on the Adobe toolbar. For example, you can save the file locally by clicking the Adobe Save a Copy button. Save icon on the Adobe toolbar Features and Functions Page 41

42 Downloading Reports Clicking Download opens a dialog box with two sections. Download as Adobe Acrobat PDF Export in Microsoft Excel format Download from Report Viewer To Save/View report in Adobe Acrobat PDF format: Use the top section to select all or part of the report to download in PDF format (all pages, just the current page, or a range of pages). After you specify the page range, you can view the PDF and save it locally. 1. Select All, Current, or enter the number range for the Pages to print. 2. Click View PDF to open the file in PDF format. 3. To download the file, click Save PDF. When the File Download dialog box opens, accept the default to save the file to disk, and click OK. The Save As dialog box opens. Select a folder and click Save. To export reports to Microsoft Excel Use the bottom section of the dialog box to select all or part of the report to export to Microsoft Excel (all pages, just the current page, or a range of pages). After you specify the page range, you can export to Excel. 1. Select All, Current, or enter the number range for the Pages to export. 2. To export the file in a report-format spreadsheet, click Export Report. 3. To export the file in a tabular-format spreadsheet, click Export Table. Features and Functions Page 42

43 The format and content of each report determines whether it exports best as a tabular sheet or in a report format. If you are unable to export to Excel, try changing one browser setting: Open your browser. Select Internet Options from the Tools menu. Click the Advanced tab. Scroll to the Security section. Deselect the check box for Do not saved encrypted pages to disk. Click Apply. Report Viewer Help A full-featured online help system describing the Actuate Report Viewer interface can be viewed by clicking the Help button on the Report Viewer toolbar. Features and Functions Page 43

44 Export Options 3 The J.P. Morgan ACCESS Cash Balances and Transactions application currently offers several options for exporting report data. From the main application window (the Report Criteria window, shown on the next page), you can select a report type and filter the data you want it to include. You can then: Use the Export File option to directly generate a file of report data in CSV, CSV Consolidated, CSV Unicode, BAI2, MT 940, or X format. The X is ONLY for EDI and not an option for any other report. OR Use the View Online option to generate a print-image report. From the Report Viewer print-image interface, you can then: o Run a Search query on the report and export the search results to Microsoft Excel or to a CSV format o Download some or all of the report to Microsoft Excel Viewing Options Export Options Page 44

45 Export Formats BAI2, CSV, CSV Consolidated, CSV Unicode, MT940, X The export format you select must be compatible with the application into which you intend to import the file. BAI2 The information in this guide is based on the Cash Management Balance Reporting Specifications version 2, published by the Bank Administration Institute. BAI2 is the Bank Administration Institute, version 2. It holds full, detailed information about balance and transactions. Use this format if you intend to import the data into a treasury workstation application. To obtain a copy of the BAI specifications, which includes a complete list of all BAI codes, contact the Customer Service Center for the Bank Administration Institute or visit the BAI web site at The direct link to FAQs and to Download a copy now is CSV The Comma-Separated Values (CSV) format is a generic file format used for importing data into databases or spreadsheets. CSV is a simple format and contains balance and transaction information. It is the appropriate format to select if you plan to import the data into another spreadsheet or database application, such as Microsoft Excel or Microsoft Access. Depending on your request, CSV provides separate files for each of the following categories: Debit, Credit, or Balances. CSV Consolidated CSV Consolidated is a Microsoft Excel spreadsheet that is based on criteria that you define. Use it to determine your daily cash position. You can create a Statement Report by Cumulative Range report and export the information to the Cash Position Worksheet, add information directly to the Cash Position Worksheet, and add captions and save them in the spreadsheet for recurring information. CSV Unicode CSV Unicode is a version of the Comma-Separated Values (CSV) format for exporting reports in languages with multi-byte characters, such as Chinese and Japanese. CSV Unicode can be used in place of CSV or CSV Consolidated when report data includes multi-byte characters. MT940 The MT940 export contains prior day balance, credit and debit information using SWIFT formatting standards. The SWIFT MT940 format is available as an Export File option only for the Balance and Transaction Detail Report. X X is used in an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. Export Options Page 45

46 Export Formats by Report Report Type Account Summary View Export formats for each report type appear in the following table. (no export)* Export format Balance CSV BAI2 Balance and Transaction Detail CSV BAI2 MT940 Balance and Transaction Summary CSV BAI2 Checks Paid Ascending Check Number Checks Paid Descending Dollar Controlled Disbursement High Order Prefix CSV BAI2 Controlled Disbursements Funding CSV BAI2 Deposit Returns Lockbox Detail Special Reports ACH Returns EDI Detail EDI Summary EDI X Export Investment and Loan Sweep Loan Summary Statement report by Cumulative Range Statement Report by Cumulative Range Expanded View (no export)* (no export)* (no export)* (no export)* (no export)* (no export)* (no export)* CSV CSV CSV, CSV Consolidated CSV Consolidated, CSV Unicode BAI2 BAI2 Lockbox Summary CSV BAI2 Statement Report by Location CSV BAI2 Wire Advice Report CSV BAI2 Asia Reports ACH/GIRO Return Report Check/Draft Collections Report Check/Draft Delivery Report Check/Draft Status Report Direct Debit Report Post Dated Check Report Standard Collections Report Withholding Tax Report CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode text X * Although you cannot export data directly for this report, you can generate an online (print-image) version and then use the download options from the Report Viewer. Export Options Page 46