NACA Student Government East Institute University of North Florida Jacksonville, FL July 28 31, 2016

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1 NACA Student Government East Institute University of North Florida Jacksonville, FL July 28 31, 2016 Dear Student Government Delegate: On behalf of the National Association for Campus Activities, I would like to welcome you to the 2016 NACA Student Government East Institute, scheduled to take place July at the University of North Florida in Jacksonville, Florida. The NACA Student Government East Institute is the premier forum for student government leaders and advisors that provides delegates with the opportunity to be engaged, energized, and empowered in order to make a positive difference through their leadership roles on college campuses. This year s institute with an overarching Election 16 theme promises to be the best yet, as delegates will have the opportunity to connect with student government leaders from across the country; gain insight into emerging issues and trends; gain new skills and approaches to challenges faced by student government leaders; and engage in meaningful dialogues with peers. Highlights of the institute include a wide range of educational sessions, small group discussion sessions, a case study challenge, and more. We have also built plenty of time into the schedule for you to relax and tour the surrounding area of Jacksonville. To complete the registration process, review carefully, complete, and return the required information contained in this Delegate s Information Packet. Special attention should be given to providing information with regard to your summer address, travel plans, and roommate preferences. Each delegate attending the institute will be required to complete and return the Delegate Information Form. In addition the SG Advisor or summer contact for the institution will be required to complete and return the Institution Information Form. It is very important that all registration information and forms arrive no later than Thursday, June 30, If you have any questions about the institute content, please feel free to contact me at jtyger@sg.ufl.edu. We hope you will join the numerous student government delegates and our outstanding institute staff from around the country as we converge on the campus of the University of North Florida for an exciting summer institute experience. The institute experience that awaits you will be a memorable one! Sincerely, James R. Tyger Student Government East Institute Coordinator

2 Our Host: University of North Florida - Home of the Ospreys Since its establishment in 1972, The University of North Florida (UNF) has expanded from a handful of buildings at the end of a dirt road to a thriving institution with six colleges in a bustling section of Jacksonville. Yet UNF retains its smallcampus feel, helped by its location amid beautiful lakes and nature trails situated on 1,381 acres 500 of which are undeveloped nature preserve. The University also is midway between downtown Jacksonville and the beautiful beaches along the Atlantic Ocean coastline. There is great collegiate pride exhibited throughout the campus in the form of artistically clever bike racks, inspiring statues, mosaics and pristine gardens featuring the regional vegetation. Meals Your institute registration includes eight yummy meals, the majority of which will be consumed on campus in the Osprey Commons (Building 16) located next to Candy Cane Lake. The meal service will begin at dinner on Thursday, July 28 and end after breakfast on Sunday, July 31. Although snacks are provided at a few of the events we recommend participants consider bringing their own. Please note: on campus dining locations have limited hours during the time frame of the conference, so snacks may be the best option. Special Needs Any special accommodations or dietary requirements should have been requested on the institute registration form. Every effort will be made to accommodate participants special needs. Housing Registration Housing check-in will take place on Thursday, July 28, 2016 from 12:00pm 3:00pm in the main lobby of Osprey Fountains (Building 55). You will receive your room assignment at that time. All participants will be housed in Osprey Fountains ( ). The institute will begin at 3:30pm. If your travel arrangements require that you arrive at the University of North Florida before 9:00am or after 3:30pm on Thursday, please let us know in advance. Please note that the first meal served as a part of the institute will be dinner on Thursday, July 28, Housing/Keys All rooms are air-conditioned and furnished. Each delegate will have a pillow case, sheet set, blanket, towels, wash cloths and bath mat provided. Beds are twin extra-long twin. There is no scheduled linen exchange or daily housekeeping service within each guest room during a guest s stay. Residence halls are equipped with wired and wireless internet. Each participant will have access to a community kitchen and lounge space as well as the following Osprey Fountains amenities: welcome/help desk (open 24 hours), fitness room (open 24 hours), game room (open 24 hours), Ozzie s Convenience Store & Grill (hours vary) coin operated laundry rooms (open 24 hours), pool and lazy river (open 7am 10pm daily), tennis courts, basketball court, sand volleyball court, and walking/running path. Please note: Lost keys will result in a $40.00 fee for the participant. The participant will be sent an invoice from NACA representing the cost to the University to replace the keys. Every effort will be made to honor roommate requests listed on the Delegate Information Form; however, it may be necessary to break up larger delegations into different areas. If you are traveling alone, or do not have roommate preferences, we will be happy to assign them for you. Assignments will be communicated at check-in. Check-out and Departure Times The institute will conclude on Sunday, July 31, 2016 at 10:00am following breakfast and the Institute Closing Ceremony. Housing check-out will begin on Sunday, July 19 at 10:00am in the in the main lobby of Osprey Fountains (same as check-in location). Rooms must be vacated by 12:00 noon. Unless absolutely necessary, attendees should not arrange departing flights prior to 12:00 noon on Sunday, July 31, If your travel arrangements will require you to leave the institute prior to 12:00 noon on Sunday, July 31, 2016 please let us know in advance.

3 Parking Parking is available at Osprey Fountains and other areas of campus. If necessary, participants will be provided with a valid parking pass to utilize throughout the Institute. All attendees are expected to follow parking rules and regulations established by the University of North Florida. Damages and Loss Participants shall use and occupy university facilities in a safe and careful manner and shall comply with all applicable laws and government regulations. In the event University facilities and/or property incur any loss or damages as a result of a participant, the University will make the repairs and/or replacement of damaged or lost property required, restoring it to the condition it was in prior to such damage or loss. The participant will be responsible for the damages and will be sent an invoice from NACA representing the costs to the University to make such repairs and/or replacement. Right of Entry The University of North Florida reserves the right at all times to enforce all applicable laws, rules and regulations. Duly authorized representatives of the University, including the University Police Department, may enter participant premises for maintenance, in case of emergencies, safety concerns or if illegal activity is suspected. UNF Housing and Residence Life Rules and Regulations prohibit the following: Possession of illegal substances. Cooking, except in designated kitchen areas. Possession of animals, except when required to assist disabled persons. Tampering with fire system or fire safety equipment. Possession of any weapon, fireworks, or other flammable materials. Disruptive, destructive or dangerous behavior as, at any time, it may be defined by the University. Possession or consumption of alcohol in public areas, or possession or consumption of alcohol of participants under the age of 21. Smoking on-campus, including in Osprey Fountains is prohibited as the University of North Florida is a designated smoke-free campus. Please visit the following link for information of the Breathe Fresh at UNF initiative Institute Attire Dress for the institute is casual. July in Florida will be warm to hot with at times high humidity and only slightly cooler at night. There is always the chance of an occasional rain shower; so wet weather gear is highly suggested as well. Since temperatures in classrooms are always unpredictable, it is recommended that you bring clothes you can layer for additional comfort. Rooms are air-conditioned. We also recommend that you take a quick look at the Schedule at a Glance (included below) and take note of particular activities it is okay to change your dress throughout the day to accommodate the activity. You will have access to the swimming pool so bring your bathing suit. What to Bring Delegates should bring a copy of the organization s constitution, bylaws and other governing or procedural documents (can be electronic as well). These documents can prove useful in discussions, especially about finances and rules of order. Please feel free to bring any other printed materials (brochures, flyers, governing documents), programs, promotional materials (t-shirts, key chains, etc.) or other information you wish to share, we will make a space available for others to pick up items. Delegates should also pack an alarm clock. There will be a School Swap-Shop and Collegiate Fashion Show on the first night where you can sport your SG Apparel, so make sure you bring enough to share and show off! While all institute meals, housing and educational materials are included in the institute registration fee, you may choose to bring some additional money for snacks and exploring the area.

4 Campus Map and Directions Campus Map/Directions to Campus: General Emergencies and Campus Information The University of North Florida Police Department (Building 41 Martin P. Garris Police Building) is located off Eco Road on campus. Please report all emergencies, suspicious activity or persons and unsafe conditions or situations to the Police by dialing 911. For non-emergencies or information dial (904) NACA Behavioral Expectations Agreement All participants must sign a copy of the NACA Behavioral Expectations Agreement and or fax it to Victoria Moulterie at victoriam@naca.org or The form is enclosed in this packet. NACA Institute Delegate Agreement Disclaimer of Liability All participants must sign a copy of the NACA Institute Delegate Agreement Disclaimer of Liability and or fax it to Victoria Moulterie at victoriam@naca.org or The form is enclosed in this packet. Refund Policy Refunds for registration will be made only for requests received in writing at the NACA Office prior to the early registration deadline (June 17, 2016). No refunds will be given after this date, however delegate substitutions may be allowed if the request is submitted no later than 4 weeks prior to the start of the institute (June 30, 2016). A $100 administrative fee will be charged for any cancellation. Please DO NOT contact University of Florida regarding registration questions. Please direct questions to the NACA Office at Questions If you have any questions, please contact: James Tyger, Institute Coordinator Phone: (office) cell (please use during institute only) jtyger@sg.ufl.edu

5 TENTATIVE 2016 NACA SGE SCHEDULE THURSDAY, JULY 28, 2016 TIME EVENT 12:00 3:00 PM Conference/Housing Check-In 3:30 3:45 PM Opening Remarks 3:45 4:30 PM Opening Speaker 4:30 5:00 PM Opening Activity 5:00 6:00 PM General Assembly #1 6:00 7:00 PM Dinner 7:15 8:00 PM Small Group #1 8:15 9:30 PM SGA Convention Rally & Swap Shop 9:30 PM Group Activity Institution Meet Up FRIDAY, JULY 29, 2016 TIME EVENT 8:00 8:50 AM Breakfast 9:00 9:50 AM Ed Session/Roundtable #1 10:00 10:50 AM Ed Session/Roundtable #2 11:00 11:50 AM Small Group #2 12:00 1:00 PM Lunch 1:00 1:20 PM Institution Meet-Up 1:30 2:30 PM General Assembly #2 2:30 3:00 PM Small Group #3 3:15 4:05 PM Ed Session/Roundtable #3 4:10 5:00 PM Break 5:00 6:30 PM Dinner 6:30 7:20 PM Small Group #4

6 8:00 PM Evening Activity SATURDAY, JULY 30, 2016 TIME EVENT 8:00 8:50 AM Breakfast 9:00 9:50 AM Ed Session/Roundtable #4 10:00 10:50 AM Ed Session/Roundtable #5 11:00 11:50 AM Break 12:00 1:00 PM Lunch 1:00 1:50 PM General Assembly #3 2:00 2:50 PM Small Group #5/Case Study Introduction 3:00 3:50 PM Case Study Competition 4:00 4:50 PM Closing Remarks 5:00 5:50 PM Dinner 6:00 10:00 PM Evening Activity SUNDAY, JULY 31, 2016 TIME EVENT 8:00 8:50 AM Breakfast 9:00 9:50 AM Conference Closing 10:00 AM 12:00 PM Check Out of Housing Depart University of Florida

7 NACA Student Government East Institute University of North Florida Jacksonville, FL July 28 31, 2016 Delegate Information Form This form is to be completed by each delegate attending (including advisors, if attending) and returned by to Victoria Moulterie by Thursday, June 30th, Important Information about You Preferred Name (First and Last): College/University: Student, Year in School: Staff, Years at Institution: Cell Phone Number: Street: City: State: _Zip: Emergency Contact (Parent/Spouse): _ Emergency Contact Cell Phone Number: Travel Plans I am traveling to UNF via: Air Personal Car School Van/Car Other Arrival Date: Arrival Time: Air carrier and flight number: Departure Date: Departure Time: Air carrier and flight number: Remember, check-in is Thursday, July 28 from 12:00 pm to 3:00 pm. Also, please do not book your returning flight before 11:00 am on Sunday, July 31 if at all possible. Housing Information Housing is generally assigned according to gender. Roommate placements will be made on a first come, first serve basis. Every effort will be made to honor roommate requests; however NACA reserves the right to make assignments as necessary. If you have specific concerns, please contact the Institute Coordinator, James Tyger (jtyger@sg.ufl.edu) I identify my gender as: If staff, do you wish to room with a staff person? Yes No preference I prefer to share a room/suite with others identifying as the following gender: Preferred Roommate Name (if any): Is this person from your institution? Yes No If no, what institution is the individual from? Parking Requirements Will you have a vehicle on campus during the event? Yes No

8 Student Government Profile 1. List your current position or role at your institution. 2. List your experience and background in Student Government (i.e. years, number of positions, etc.). 3. List your leadership strengths. What are your areas of improvement? Student Government Issues 1. What is the MAJOR SGA issue being addressed on your campus? 2. What campus issues or concerns would you like to see addressed at the institute? 3. What skills or abilities would you like to gain from the institute? 4. What SGA Hot Topics would you like to see addressed at the institute? Leadership Experience Please check the one that best describes your current level of leadership experience. Beginner Intermediate Advanced How many NACA Student Government Institutes have you previously attended? None Thank you for providing us with this information. We look forward to seeing you in Florida!

9 NACA Student Government East Institute University of North Florida Jacksonville, FL July 28 31, 2016 Institutional Contact Information Form (One per institution) This form is to be completed by the Staff Advisor and/or Summer Contact for the institution and returned by to Victoria Moulterie by Thursday, June 30, Name of College/University: College/University Emergency Contact: College/University Emergency Contact Title: Phone Number: Fax Number: _ Address: City: State: Zip: _ College/University Emergency Contact Address: College/University Emergency Contact Cell Phone Number: Please provide us with some additional information about your institution. My institution is: Public Private Religiously Affiliated Secular Number of Affiliated Campuses: My campus is: Primary Satellite Campus location: Urban Suburban Rural Total enrollment: (Undergraduate) (Graduate) Proportion of: (Residential Students) (Commuter Students) Please provide a short description of the size and structure of your institution s student government.

10 If your delegation does not include a staff member, please leave this section blank. Please rank the following topics according to your level of interest. Your responses will help us structure the advisor track for the Institute. (1 = Your highest preference, 7 = Your lowest preference) Conflict Management (Teachable Moments and how to administer consequences appropriately) Cultivating a Community of Care in your Student Government (Engaging student populations to promote student welfare and advocacy) Building Professional Rapport (Encouraging professionalism while building relationships with students) Communication Best Practices (How to communicate with student leaders and manage accountability) Community College and Commuter Student Populations (Special topics for community colleges and commuter student populations) Residential College Populations (Special topics for traditional or residential student populations) Multi-Campus Communities and Satellite Campuses (Special topics for schools operating multiple campuses or part of a wider institutional network) Please list all delegates from your institution attending this institute: Delegate Name/ Title (if applicable) Please ensure that Delegate Information Forms are submitted for each individual listed above.

11 Institute Delegate Agreement Disclaimer of Liability Institute: 2016 NACA Student Government East Institute Location: University of North Florida - Jacksonville, FL The undersigned is attending the institute designated above and voluntarily desires to participate in an activity which takes place at an offsite location; the undersigned acknowledges that the National Association for Campus Activities has limited sponsorship of this activity and that NACA s only interest in this activity is to make this trip available. NACA expressly disclaims any liability for personal injury or property damage or loss arising out of the act, omission or negligence of the undersigned. The undersigned is duly aware of the risks and hazards which may arise through the participation in such activity and understands that participation in such activity may result in loss of property and/or life and/or limb of the undersigned; Therefore, it is agreed as follows: In consideration of the undersigned s participation in such activity, the undersigned hereby voluntarily assumes all risk of accident or personal injury, including injuries unknown and unanticipated, to his/her person or property and hereby releases and forever discharges the National Association for Campus Activities, its Board of Directors and Trustees, officers, agents, employees and assigns, from every claim, damage, liability, demand, action or cause of action of any kind sustained, whether caused by negligence of the said National Association for Campus Activities, its Board of Directors and Trustees, officers, agents, employees or by accident of otherwise arising from or connected with the undersigned s participation in such activity. The undersigned assumes full responsibility for his/her actions and those actions of his/her guest(s), and, in the event of damage or disciplinary problem, will be responsible for compensation of damages to NACA and subject to disciplinary action through the NACA Complaint Process. The undersigned, by signing this release, hereby certifies that he/she has read and fully understands the conditions herein provided. Signature of Delegate: Printed Name of Delegate: Date:

12 Behavioral Expectations Agreement Institute: 2016 NACA Student Government East Institute General Notice Participants of the above named NACA Institute are expected to conduct themselves in a responsible manner consistent with federal and state laws and host institution policies. Violation of law or policy while at the NACA Institute will result in the immediate dismissal from the program and notification of the delegate s institution, and may result in criminal or civil prosecution. Institute fees are non-refundable. Law or policy violations include, but are not limited to: 1. Use, possession, or distribution of alcohol or illegal drugs during the duration of the institute. 2. Sexual assault or indecent exposure. Sexual assault is defined as the implied use or threatened use of force to engage in any sexual activity against another person s will. 3. Behavior which threatens the emotional or physical well-being and/or safety of participants including but not limited to any form of fighting, vandalism, etc. 4. Unauthorized use of any fire safety equipment including the activation of alarms or extinguisher without immediate cause. 5. Use or possession of weapons. 6. Skip educational sessions or planned activities. 7. Behavior unbecoming of my college/university and of NACA. Process Alleged violations will be reviewed by institute staff. If it is found that it is more probable that a violation has occurred, the delegate will immediately be dismissed from the program. A formal incident report will be filed and forwarded to the NACA Office. By signing below, you acknowledge that you have read and agree to abide by these guidelines. Signature of Delegate Date Institute Coordinator Date Printed Name Delegate Institution