School Year Trends and Recommendations

Transcription

1 Radiologic Technology Department Meeting Agenda/Minutes January 11, 9:30-11:30 Attendance: _x Paulette Engisch _x David McLaughlin _x Monique Neel Agenda/ Departme nt Member Department Chair Update Monique Neel Item/Topic Updates/Discussion Outcome/Actio n Needed Notes from Division DC Meeting (18.F.11, 18F.12) Faculty & Staff/ Recruitment, hiring, assignment, orientation, & evaluation (18.F.2, 18.F.4) Course SLO s/ Development, revision, & monitoring (18.F.5) State wide issues: College wide issues: Division wide issues: Matt Bidart will helping programs with Brochure/Web Page work o Our program is next in line o Goal is to get website as clean as possible before accreditation site inspection in May be hiring 2 adjunct faculty members to teach in CT & Mammography certificate programs o Will begin hiring process late Spring 2016 o Adjunct needs to be hired by mid-summer to allow for orientation and preparation. See update to SLO schedule/ Use SLO checklist for guidance (see attached grid) Fall 2015 SLO s o No update o David to make improvements to student learning outcomes for course RAD3A & RAD3C based on SLO analysis data from last department meeting o RAD3A: The student will clearly and thoroughly explain radiology examinations to work with David on course assignment David will complete additional SLOs for RAD 3A and

2 patients and knowledgeably answer questions. o RAD3C: The student has adequate knowledge of radiographic procedures and competently applies technical skills in clinical applications. Both outcomes assess more than one behavior/skill/knowledge making it difficult to accurately measure the learning outcome using the clinical evaluation tool as the assessment method. Will split the learning outcomes into outcomes that focus on measuring one behavior/skill/knowledge at a time. In assessing these SLO s, evaluations from multiple grading periods were used. Need to choose a specific time for assessment and indicate the week of assessment in the criterion. For example, 16 week clinical evaluation. More than one performance criteria on the assessment tool was used to measure both learning outcomes. Used the entire technical skills section of clinical eval for RAD3C SLO Used #3 on progress report and #1 & #11 on clinical eval for RAD3A SLO Choose one criterion to measure one learning outcome for more accurate assessment Spring 2016 Course SLO s ( ed to faculty). Complete by April 2016 dept meeting o Discuss learning outcomes to be assessed (see attachments for details), means of assessment, & assessment tools o Engisch: RAD 61A completed RAD 61A- The student will identify the general components and functions of the x-ray tube. Course embedded quiz was given in week 11 Criterion: 90% of students will complete the quiz with 78% accuracy Summary of data: 34 students completed quiz. 21 students passed and 13 students failed. 61% of students passed with a score of 78% or higher. Students did not meet criterion. Use of results- Students did not meet criteria. Further inquiry from faculty regarding student s poor performance indicates students did not study for exam because they studied for another program course exam. This student feedback is documented. Considering the results and student feedback, will not make changes to this SLO. Will assess again next year. Results were shared and discussed with program during Jan 11, 2016 dept RAD 3C by end of winter, 2/10/16 SLO will be revised as recommended and will use an assessment tool/method that is effective in measuring outcome Do not delete Fall 2015 data assist if needed

3 Program SLO s/ meeting. o Neel : RAD1B, RAD61B, RAD61C RAD 1B: The student will position the patient and image receptor to achieve accurate demonstration of the affected body part. RAD 61B: The student will analyze images to determine the appropriate use of beam restriction. RAD 61C: The student will perform the appropriate processing functions required to produce a diagnostic image. o McLaughlin: RAD 30, RAD 64 RAD 30: The student will identify various fractures shown on images provided. RAD 64: The student will describe the function of the components of a radiography system. Due Fall 2018 Monique & David will complete SLO s through use of results by end of Spring 2016 Data will be shared with dept during dept meetings before use of results are finalized Development, revision, & monitoring (18.F.5) Student Issues/ Requests, complaints, referrals (18.F.6) Class Scheduling & Faculty Assignments (18.F.7) Dismissed 2 nd year student transferring to Cabrillo College s RT Program o Spoke to director regarding student s dismissal o No academic or confidential information was provided to director Community Ed Courses o Venipuncture Scheduled 7/11-7/14 (see attachment for dates and location) Need to coordinate HCRC director to come register students in Spring Need to notify CI s of date in late Spring o Mammography Initial Training Course ASRT approved for credits Instructor- Diane Hockett Scheduled for 3/7/16-4/20/16, M & W 6pm-8:30pm Tuition: $950 David distributed flyers to 2 nd year students Pink flyers provided for distribution to clinical sites contact Nancy Meggelin to coordinate registration- too early HCRC going through reorganization. Wait till midspring

4 Course Outlines of Record/ Review, revise, & update (18.F.8) New Course Offerings/ Oversee, coordinate, develop, & provide for approval (18.F.9) Department Meetings/ Organize, conduct, facilitate (18.F.10) Budget, Maintenance, Equipment, Materials, & o Diane indicated employer wants less students at Alinea this Spring Computed Tomography (CT) Registry Exam Prep ASRT approved for 16 CEU s Instructor- David McLaughlin 1/16 & 1/17, 2016 Sat, Sun 8:00 AM - 5:00 PM Tuition: $ Year Review of Curriculum o Course content will be affected by ARRT revision of Radiography Content Specification & Didactic/Clinical Competency Requirements o No update as of 1/10/16 RAD 7A, 7B, 40, 70, 71 & 72 approved by the Chancellors Office o Approval letter received 1/6/16 o Courses will be implemented in Banner and effective Oct 2016 o Mammography & CT programs will be available to schedule in school year Proposed Spring Dept Meeting Dates (see attachment) o March 9, 2016, 12-2pm o April 13, 2016, 12-2pm (Advisory April 20) o May 4, 2016, 12-2 pm (Site visit May 12-13) o June 1, 2016, 12-2 pm Next Department Meeting: February 10, am-11am Department: Follow up on additional student resource in digital imaging o ASRT Digital Imaging Online Modules (approx. $1000) included in program PIE Division: veni schedule on calendar to faculty- complete reach out to clinical sites to seek additional mammo training sites- sent 1/11/16 Revise program courses after ARRT final draft Faculty to review & respond with availability by 1/30/16 purchase resource if budget permits in 2015-

5 Supplies/ Gather, organize, prepare & monitor (18.F.13) PIE (18.F.14) Articulation Agreements/ Review & update (18.F.16) Faculty Evaluation (18.F.18) DC Office Hour (18.F.19) Advisory Meeting (18.F11) State: 2016 Will wait until mid Spring 2016 budget spend down Monique reviewed articulations o All current and up to date o David added articulation information/links to RT webpage Carlo: Monique conducting a follow up classroom and student evaluation over Spring Winter DC office hours posted on doors Mon & Wed 9-11am Advisory Meeting o Wed, March 23, 2016/ 2-4pm in 67A 123, classroom reserved o Monique has notified Colleen to send invitation in beginning of March. Parking pass and 2014 meeting minutes will be attached Agenda items o Curriculum Modified RT degree New CT & Mammo programs ARRT draft of proposed changes to Radiography o Community Ed Courses Computed Tomography (CT) Registry Exam Prep 1/16 & 1/17, 2016 Sat, Sun 8:00 AM - 5:00 PM Tuition: $ Mammography Initial Training Course $950 ASRT approved for credits Instructor- Diane Hockett Scheduled for 3/7/16-4/20/16, M & W 6pm-8:30pm

6 o Changes to program course sequence- moving RAD32 to 2 nd year/winter semester (as a result of ARRT pass rate analysis, section C) o ARRT Reports & National Comparison Chart o Kaiser book donation o New DR system in lab o Feedback on Student Evaluation of CI & Clinical Facilities surveys Repeated weakness/comments: lack of direct and/or indirect supervision o Title V funds o State Inspection Report- David o JRCERT self-study (David) & site visit (Monique) o New students/class of 2017 o MRI safety o Share, review, analyze PED (include open enrollment as discussion on PCR) o Course & Program SLO s- discuss the importance of accurate student evaluation. Remind CI s that data is used to assess student learning outcomes and to asses course/program effectiveness. Program Clinical Coordinator Update- Paulette Engisch Program Director Spring Clinical Rotation All students prepared and ready to go for Spring Student Issues Students exposed to TB o Discussion regarding workers comp forms and student returning to clinical for follow up work 1 st year student lacking technical skills at a site o David will place student on probation for deficient technical skills RHB Updating clinical staff CRT s and Radiologist certs Will continue to track clinical staff and Radiologist state certification information even though it is not required by state or accreditation. Department discussion. o Paulette will update annually o CI s CRT s & ARRT s are monitored & updated monthly Surveys Monique s analysis of 2015 survey results Student Evaluation of Clinical Instructors

7 Update Monique Neel o Discuss repeated weaknesses: Direct and/or indirect supervision of students Discuss with CI s on individual basis Will discuss at advisory committee meeting Communicate to CI s using general ? o Discuss revisions to survey information & format Will add area for strengths & weaknesses in comments section of survey Will revise questions Will change rating scale Student Evaluation of Clinical Facilities o Discuss repeated weaknesses: Direct and/or indirect supervision of students came up again Rude staff Slow facility o Revisions discussed Graduate Satisfaction Survey o Students were 93% satisfied o Discuss repeated strengths: Professor are well liked, accessible, & knowledgeable Well organized program Positive learning environment o Discuss repeated weaknesses: Strict on policies Faculty agree this is not a weakness Review course (RAD64) was weak As a result of student feedback and analysis, changes will be made to course RAD64. o RAD 64 to be reorganized in Spring 2016 to emphasize more difficult material at the beginning of the course, to redistribute class hours spent on course content, and modifying learning resources o David indicates he was not able to cover all course content last year Discussion about course hrs Will discuss again after Spring offering with reorganization of course content o Discuss revisions to survey questions update information & format for all surveys by next dept meeting, 2/10/16 send general to CI s about student feedback on direct & indirect supervision by 1/22/16

8 Remove portable from #4, add CR & DR Student Exit Survey o s confirmed on class of 2015 group o List of phone numbers will be generated & kept in department Yen working on phone number list o Discuss revisions to survey questions o Add line for second phone number (home/cell) o Add line for Facebook name/contact info Employer Survey o Discuss revisions to survey questions and format Alumni Survey o See draft created by Monique ARRT 2015 ARRT reports o Will use ARRT reports to calculate 5 year avg Credentialing Exam Pass Rate for JRCERT on Jan 31, 2016 (6 months post graduation) Interim policy announced for post-primary structured education requirement (see attachment) o Impact on CT & Mammo certificate programs Monique contacted ARRT to add CT certificate program courses to online resource (mammo certificate program not open to public public) o Online initiative consist of uploading courses that may fulfill 2016 post-primary certification and registration requirements for review by ARRT o ARRT will evaluate and assign credit distributions before entering courses into the online resource o Online listing of potential resources is available online- candidates may choose academic courses and/or CE offerings o May add community ed mammography course if Diane decides to continue teaching it ARRT Content Specifications, Didactic & Clinical Competency Requirement currently under revision o Available for review on ARRT website o Program will wait for final draft & revise course content by May 1, 2016 if indicated Verify all content is covered in curriculum o Will revise clinical competency ruler after final draft released by ARRT Spoke to ARRT representative- final draft likely to be available March 2016 o ARRT changes will be effective Jan 1, 2017 Submit course mods spring 2016 Faculty to review Alumni survey draft and provide feedback by 1/30/16 add new competencies to ruler & binder during next revision

9 Department of Public Health, RHB Course mods reviewed fall 2016 Course mods effective summer 2017 Begin new curriculum summer 2017 RTCC meeting held October 2015 o Waiting for meeting minutes Review of RTCC meeting minutes (held April 2015) o Item X: Fluoroscopy content within the current ARRT exam update Discussion regarding eliminating a 2 nd exam for graduates from a JRCERT accredited school Program curriculum includes ASRT fluoroscopy curriculum Does not eliminate need for fluoro permit Will look at implementation strategies at RTCC October meeting o Item XII: RT Schools Certification Exam Pass Rates Current regulations states if the five-year average falls below 75%, they can be revoked, suspended, limited, or conditioned. Schools will receive a deficiency if not in compliance School must submit a comprehensive correction plan within 60 days of the notification Unit will continue to monitor school and effectiveness of correction plan Further action will be decided on case-by-case basis Our 5 year average is 91% ( ) JRCERT Site Inspection scheduled for May 12-13, 2016 JRCERT Program Information (see attachment) o Review and update JRCERT Clinical Database (see attachment) o Monique has already made multiple updates o Review and update further o JRCERT approved change to clinical capacity for Keck Hospital from 5 to 6 students o Cannot send more students to clinical sites than JRCERT approved clinical capacity Increase in clinical capacity must be approved by JRCERT beforehand RT Program Tally document (see attachment) o Used Paulette s tally and JRCERT information to create o Will update Tally document at least yearly forward Oct 2015 meeting minutes when received contact JRCERT to make corrections/ updates to Program Information and Clinical Database by 1/15/16- complete May 6, 2015 Self-Study Report JRCERT required program response o Objective Develops an assessment plan that, at a minimum, measures the program s student learning outcomes in relation to the following goals: clinical Monique working

10 o competence, critical thinking, professionalism, and communication skills. Provide a copy of the program s current assessment plan. Monique working on updating assessment plan now and will provide to site visit team Objective Periodically evaluates its assessment plan to assure continuous program improvement. The program s assessment plan measures student learning outcomes in relation to clinical competence, critical thinking, professionalism and communication skills; however, the plan contains measurement tools, benchmarks and timeframes that are not well correlated to the relevant student learning outcome. The lack of correlation does not assure that assessment measures are adequate in measuring student learning outcomes. on improving assessment plan & will have new plan ready for program review by March dept meeting or sooner Standard 1.5, Assures the security and confidentiality of student records, instructional materials, and other appropriate program materials. o Discussion with faculty on ensuring student records are kept secure at all times Standard 2.7, Reviews and maintains program learning resources to assure the achievement of student learning. (see attachment) o David update on status of textbooks Textbooks at library : Merrill s Atlas of Radiographic Positioning & Procedures, 13 th edition, By Long, Rollins & Smith Radiologic Science for Technologists, 10 th edition, by Bushong Comprehensive Radiographic Pathology 6th Edition, Authors Ronald Eisenberg and Nancy Johnson, ISBN Waiting to hear back from McGraw Hill Textbook in progress: Radiography Prep, 8th Edition, Author D.A. SAIA. o Formal review of learning resources Faculty discussed program s current learning resources Faculty did not request availability of new learning resources or indicate a need for additional learning resources Monique indicates lab equipment/accessories are more than adequate for student learning and success request purchase of ASRT Digital Imaging Online Modules (approx. $1000) in program PIE or purchase from dept budget if funds David will update dept when textbook comes in submit resource requests in program PIE report for ASRT learning modules

11 available Students would benefit from additional learning resources in Digital Technology ARRT national comparison charts indicate program graduates are scoring below national average in this area of ARRT exam Monique interested in Clicker technology. Will discuss Clickers and their effectiveness with Director and Chair of Respiratory program who has been using them in their classroom for some time 2.8 Provides access to student services in support of student learning o Discuss adding link to Mt. SAC student services from RT webpage under resources tab Standard 3.2, Provides a well-structured, competency-based curriculum that prepares students to practice in the professional discipline. o JRCERT Radiography Curriculum Analysis Grid Paulette and Monique updated courses on grid (see attachment) David reports no changes need to me made to grid for his courses verify all courses on grid before submission to JRCERT Standard 5.2, Program Effectiveness Data (PED) o Five-year average credentialing examination pass rate can be calculated on Jan 31, 2016 o Benchmark: Five year average not less than 75 percent at first attempt within six months of graduation report back to department about Clicker technology at next dept meeting, 2/10/16 David will add link to Mt. SAC student services to RT webpage by 1/22/16 revise PED by next dept meeting, 2/10/16 & will to David to post on website Program Program Application and Admission Process (see Program Information Packet attachment) Application/ Admission o Monique working with Colleen & Stanley Mbuthi (counseling) to assess how new application and admission process is functioning Process So far, so good! o Step 3 in application process completed: Response to general interest letters were due Dec 31 o Currently following Steps 1 & 2 in admission process: RT program prerequisite checklist due by Feb 1 to be considered for admission in summer 2016 o Next- Step 3 in admission process: review eligible students to ensure all requirements are met & send Provisional Admission Letters to 36 students Program Program Information Packet- review proposed changes

12 Documents, Publications, College Catalog RT Program Webpage/ Brochure Student Job Placement Scholarships/ Donations o Social security card not required for national licensure, will remove. Add requirement for background check process Student Handbook o Monique working on revising handbook o Preparing for site visit leading to multiple changes and updates Clinical Evaluation Form o Added a 6 to the week section of clinical eval form o New copies in office Catalog o Removal of Credit by Examination Monique requested removal of courses through McGowan All courses will be removed in catalog David has made multiple revision to program website- Thank you 2 program graduates for class of 2015 hired at CHOC Working with manager from doctors office in Chino Monique working with William Lambert & Desiree Marquez to establish scholarship criteria, application review committee, ceremony, etc. Discussed Kaiser book donation New Clinical Monique met with CHOC staff on November 19, 2015 Affiliations o Ivan Bernal will get back to us soon regarding possibility of new affiliation to begin August 2016 RT Degree/ RT degree reviewed Fall 2015 Curriculum o Currently being reviewed by Chancellor s Office o Waiting for approval Title V Funds Monique working on Spring schedules for tutors and professional experts Coordinating re-hire process for 2 nd year tutors Nicole Lawson got a new job- limited availability as professional experts o May need to consider hiring new professional expert. Will see how Spring semester finish revisions by 1/22/16 and send to faculty for review & approval David will post to website when finalized David will add Student Handbook to webpage when finalized contact Susan from Kaiser regarding book donation for incoming students- sent 1/12/16 update when approved and post schedules in classrooms when

13 Mammography Certificate Program CT Certificate Program goes and revisit this issue at end of Spring Waiting for Chancellors Office Approval of program Courses in certificate program approved Will offer program in school year over Spring & Summer semesters Late Fall- Need to notify CI s that students enrolled in Mammo course can train in Mammography during RAD3C and RAD4 o Include supervision specifications work on developing Mammography Student Handbook, application, program mission, goals, learning outcomes, procedure evaluation, etc. Program applications due by Jan 31, 2016 Waiting for Chancellors Office Approval of program Courses in certificate program are approved Will offer program in school year over Winter & Spring semesters Need to market program in Summer 2016 Program application window Sept 1-Oct 1, 2016 work on developing CT Student Handbook, application, program mission, goals, learning outcomes, procedure evaluation, etc. Clinical sites interested in training CT students o SDCH-1 o FPH-? o Arcadia- 2 o USC- 2 o Queen- 1 o ICMC-? o Monterey Park- 1 o Insight Imaging (Garfield)- 1 o No response from: Chino o Pomona Valley Medical Center- will support o Arcadia Radiology-1 o CDI? Bought by citrus valley partners? o San Gabriel-? no o Kaiser-? no complete Need to create Mammo program webpage by Sept 1, CI s by 3/7/16 complete Mammo program information listed by mid-fall 2016 complete information listed by mid-summer 2016 Neel to explore opportunities for CT training at additional sites Need to create CT program webpage by July 1, 2016

14 BS Degree Program New Student Orientation Student Check Out Day Graduate Pinning Ceremony Monique working with Susie Chen on BS program for RT program students April 12, 2016/ 6pm/ David Bldg 67A, room 150 reserved David ed powerpoint July 28, 10:30am Notify students & CI s in early-mid Summer Schedule and plan (date, time, location, reservations, payment, pins, awards, cake, scholarship, etc) June 24, 1pm Faculty Association Report Paulette Engisch Report Provided No report Academic Senate Report No Senator/ No report Passed: Action Item: N/A Discussion Items: N/A Michael Sanetrick (ESL professor) is our Senator at large. Ext 3179 Review & decide to support, amend or not support Other Job Openings Loma Linda Medical Center has opening for CT/MRI position o David ed position information o Will be posted to program FB page Career Fair David to participate in: Health Science Campus visit March 11, 2016 Health Fair at Bassett High School April 22, 2016 Department Announcement

15 s Facilities Issues Adjourned Minutes from this meeting will be sent out within one week. Please respond to the accuracy of the minutes by January 30, 2016.