VIP & Mobile Maintenance. Kim Boger AECI Eric Stern Juan Collados

Transcription

1 VIP & Mobile Maintenance Kim Boger AECI Eric Stern Juan Collados

2 VIP Overview VIP supports effective daily maintenance scheduling. Maintenance labor can be a significant input cost especially in older plants and / or unionized facilities. Using the existing skilled labor pool effectively to make sure the preventative maintenance program is followed contributes directly to the bottom line. Fewer breakdowns equals more production. Avantis combined with VIP completely manages preventative and corrective maintenance through to work completion. VIP helps schedule work for tomorrow or next year, to crews or individuals. VIP includes IPhone / IPad / Android / Windows Mobile 6.5 software to capture when work is completed.

3 VIP Overview Continued VIP helps manage shifts, vacation, sick time etc. as part of understanding the number of net available to schedule hour. Some VIP companies take information directly out of the calendars in VIP, used for scheduling work, and send that information, electronically, to payroll. You can configure up to two levels of approvals before information is sent to payroll. VIP Manages Forecasted work loads and labor availability up to 5 years into the future. MS Project type dependency management between tasks and jobs. Labor availability, vacation tracking, training etc. so everyone in the organization, especially production, understands what work can be scheduled. Track compliance to the schedule through handhelds. Approving time entered before people are paid.

4 VIP Work Areas Defines Rules and Info for Schedule List of People in Work Area High Level Entity Hierarchy Rules for Including Work Limits Trades/Work Types Security & Standing WO

5 VIP Work Areas Continued So to open a schedule we pick a work area and a time period. Based on the entities listed on the work area and the work area rules a list of work tasks and / or forecasted PM tasks is displayed Work Area Rules

6 Work Area has a Hierarchy

7 VIP Calendars The calendar wizard tool is used to quickly setup recurring availability or time off patterns. The calendar approvals application allows availability and time off to be easily viewed by work area, trade, supervisor or crew. Who is available for call in can also be displayed. The personal calendar allows an individual to see their work schedule, make vacation / other time off requests and maintain their call in schedules. Shift swaps can be requested from the personal calendar.

8 VIP Planning and Scheduling In a legacy scheduling system we d create a schedule for a week, then search the backlog and select work to put onto the schedule. In VIP 5 work lists are displayed automatically. If there is not enough availability to complete work this week you move the work to a week where there is availability. A work view schedule is a view of work for a time period. By removing the concept of rigid weekly schedules it s easy to view workloads for different time periods.

9 VIP Scheduling Select the Work Area, Start Date, and Plan Period then select show plan

10 VIP Scheduling Calendar The next step is to review the weeks calendar and make sure anything that reduces net available to schedule hours has been entered. If something has been missed then double click on the calendar in the square for the person and the day and enter the additional information to update the calendars. For example you may want to add overtime hours, sick time, vacation etc. You can use the add activity button to add an activity to each person listed. For example a safety meeting from 10:00 to 11:00 on Wednesday for all trades people in the work area.

11 VIP Scheduling Continued Once the net available to schedule has been reviewed use the Show Graph button to compare the work task hours, on the schedule, to the available hours by trade. To search for additional work use the Search Avantis button.

12 VIP Scheduling Search In this Example we are searching for work tasks where the crew is Electrical and the priority doesn t include Outage.

13 VIP Scheduling Search Continue Work that meets the criteria is displayed. The graph can be displayed and work is selected the values on the graph change to reflect changes until the desired percent scheduled is obtained.

14 VIP Scheduling Overview After adding work tasks to the schedule. Present the schedule in the weekly meeting and fine tune as required. Once the work list has been set for the week supervisors use VIP to assign work tasks to people. Generally supervisors assign work to a people one day at a time (on Friday assign Monday, on Monday assign Tuesday).

15 VIP Gantt Use the Gantt tab to add relationships between tasks and work orders. The MS Project Icon on the toolbar will export the tasks and relationships to MS Project

16 VIP Placeholders Placeholders are used with summaries to calculate long term net available to schedule numbers. Typically placeholders are entered for average sick days, average vacation days, meetings and training. The percentage mask value list makes it easy to setup placeholders. Placeholders are optional.

17 VIP Projections Projections are used with summaries to help calculate the net available to schedule. The projection type value list determines if the projection increases of decreases the net available to schedule hours. Projections can be imported from excel. Projections can be linked to a work task. In the case of a capital project the projection can be setup 12 months before the work task is available.

18 VIP Summaries Summaries show net available to schedule for work scheduling. You can view summaries for: a week, 12 weeks by week, 1 year by month, 5 years by year. Summaries are calculated using Work schedules (ie: week days 8:00 to 16:00) Placeholders for average sick days, training, vacation, meetings etc. Projections for capital projects, break in work, administration time etc. Work orders in the backlog Preventative maintenance forecasts

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21 VIP Rapid Time When VIP is used to schedule work tasks to a person the schedule can be used to create draft time cards. The draft time cards are edited or removed, new time cards added then the trades person indicates that time entry is complete, starting the optional approval process. A simplified version of the time entry screen is available for operations. Job type rules determine what entries on the persons schedule will automatically create time cards in Rapid Time.

22 VIP Rapid Time Continue Complex validation rules can be incorporated into Rapid time. Track vacation time booked / taken against entitlements and carry overs. Track banked overtime booked and taken. Track illness incidents. Setup rules for notifications to payroll to move people to short term or long term disability after x days of sick time. Rules are completely open with a standard method for customization around complex union contracts.

23 VIP Rapid Time Card Approval There are two levels of time card approval. For example a maintenance trades person enters his or her time cards into Rapid Time. The supervisor approves the time cards and then payroll approves the time cards. The same application is used to enter time and approve time so that all time cards for the day or week can be viewed together. Regular and overtime hours are summarized.

24 Plant Operations Shift Scheduling By combining operations and maintenance scheduling into one software package customers only need One employee interface One gross pay / time to payroll interface Best practices require time cards against work orders to track costs. Combining maintenance time entry with payroll reduces duplication. Combining operations and maintenance time entry further reduces duplication. The VIP calendar wizard now supports up to 8 shift rotations and wizards can be combined resulting in unlimited patterns.

25 Plant Operations Shift Scheduling Continued Shift reports are easily exported to excel Vacations and other exceptions are easily entered over the intranet

26 Plant Operations Shift Scheduling to Gross Pay Employees can be setup in advance to move to different shifts. Each shift change has a start and stop date. All entries into employee calendars are user defined. Employees can make shift change requests that have to be approved by both the new employee and the supervisor. Time cards are automatically generated from schedules. Pay rates are calculated from base, job type, shift, up to three pay codes, and can include a one time premium. Up to two levels of approvals can be setup for time cards.

27 VIP Summary VIP is designed to help your organization completely understand availability This week For the next 12 weeks For the next 5 years By integrating the maintenance schedule with time entry the time spent building detailed schedules makes it easier and faster for trades people to enter time against work orders.

28 VIP Summary Continued By integrating vacation rules, vacation planning, sick time rules etc. into VIP processes that take place today, in your organization are better managed and drive the net available to schedule number.

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