Using HRMS Time and Labor For Online Time Tracking
|
|
- Bryce Gilmore
- 8 years ago
- Views:
Transcription
1 Using HRMS Time and Labor For Online Time Tracking For Department Payroll Administrators Human Resources Office July 1, 2009 Revised: August 5, 2009
2 Table of Contents Overview...3 Approving Payable Time for Load to Paysheets... Error! Bookmark not defined. Overtime...8 Notifications...8 Deadlines & Cutoffs...9 Leave Balances...9 Manager Self Service Menu Manager Self Service > Time Management > Approve Reported Time Manager Self Service > Time Management > Employee Leave Accrual Inquiry Manager Self Service > Time Management > Manage Exceptions Manager Self Service > Time Management > Report Employee Time Manager Self Service > Time Management > Setup Time Approvers Manager Self Service > Time Management > View Payable Time Detail Manager Self Service > Time Management > View Payable Time Summary Audit and Monitoring Reports Queries Reports University Time Tracking Policies Contact Information Human Resources Payroll Department July 1, 2009 Page 2 of 23
3 Overview All non-exempt employees on the bi-weekly payroll are required to report all time worked as well as scheduled time not worked (e.g., Vacation, Sickness, Jury Duty, Funeral, etc.). Reported time must be reviewed and approved by management. All exempt employees (monthly payroll) are required to report time that is not worked (e.g., Vacation, Sickness, Jury Duty, Funeral Leave, etc.). The University Human Resource Management System (HRMS) is used to report employee time. Below is a simplified view of the overall time reporting process for non-exempt and exempt employees. Logon to HRMS Self Service > Time Reporting Enter Time Worked (BWK) and Time Off (All). View Current Balances (Vacation, Sick, Personal) Submit Time Data at End of Pay Period Department HRMS Administrator Reviews Payable Time and Approves HRMS Time & Labor Processes Time Supervisor Review and Approve/Deny/Change HRMS Time & Labor Loads Approved Payable Time to Employee Paysheets HRMS Process Payroll and Update Leave Balances Paychecks Distributed July 1, 2009 Page 3 of 23
4 Approving Payable Time for Load to Paysheets When Bi-Weekly Paysheets are available and Reported Time has been approved by the employee s approver, the Department HRMS Administrator will need to approve the payable time for the employee. This approval will take place in the Approve Payable Time function. To approve payable time, follow the steps below: 1. Logon to HRMS 2. Navigate to Manager Self Service > Time Management > Approve Payable Time July 1, 2009 Page 4 of 23
5 3. In the Employee Search Criteria section, enter a search value in the Department field and click Get Employees to produce a list of employees within that department that need payable time to be approved. Note: The search results will only show employees that have payable time to be approved and only the number of hours that need approval. Employees that have no payable time to be approved will not be displayed. Employees that have payable time that needs to be approved, but have already had other payable time approved will only show a total of hours that need to be approved. July 1, 2009 Page 5 of 23
6 4. Department Administrators should review the list of employees and the Total Payable Hours for each. Administrators are not approving that these hours were worked or taken as leave, but rather checking for reasonableness. If an employee typically works 80 hours in a Bi-Weekly pay period, then 40 payable hours or 130 payable hours may not be reasonable. In the event the payable hours do not seem reasonable or to view the payable hours in greater detail, click on the employee s name. All payable time during the BWK pay period will be displayed. The time will be summarized by Time Reporting Code (Time Category) and date. Overtime will be calculated and displayed here as well. 5. If the detail of the payable time offers no explanation to the change in hours, administrators should contact the employees supervisor to verify hours are accurate. 6. Once all employees have been reviewed, the Administrator will click the Select All link at the bottom of the list to mark every row as checked. To approve the payable time, click the Approve button. July 1, 2009 Page 6 of 23
7 7. Within 10 minutes, the Time and Labor Paysheet Load process will pick up the approved payable time and load to the employee s paysheet. Hours loaded from Time and Labor are displayed on a separate pay line as shown below (see TL Records checkbox is selected on line 2): July 1, 2009 Page 7 of 23
8 Overtime Bi-weekly employees with Secondary jobs will complete a timesheet for each job with payable time. Overtime hours are automatically calculated by T&L and displayed in the Paysheet Report. If incurred, those hours will be distributed between departments based on each department s share of hours in excess of standard departmental hours. Notifications Reminder s are automatically sent when these situations occur: Situation Recipient When 1. Bi-Weekly employee with Standard Hours greater than zero who have not reported or submitted time to their Time Approver 1 Employee 9:00 am the day before Bi- Weekly payroll processing (usually Monday) 2. Bi-Weekly employee who submitted reported time and the Time Approver 1 has not yet approved 3. Monthly employees who have not reported any time off for the prior pay period 4. Monthly employees who reported time off but have not yet submitted it for approval 5. Time Approver 1 who have time off reported to them but have not yet approved the hours 6. Time Approver (1, 2, or 3) reviewed the reported time and denied it 7. Time Approver (1,2, or 3) reviewed the reported time, made changes to it, and approved it 8. Employee re-submits reported time after the Time Approver has denied it Time Approver 1 Monthly Employees Monthly Employees Time Approver 1 Employee Employee Time Approver 9:00 am the day of the Bi- Weekly payroll processing (usually Tuesday) 10:00 am the 1 st working day of the next pay period 10:00 am the 4 th working day of the next pay period 10:00 am the 6 th working day of the next pay period Time Approver clicks on Deny Time Time Approver changes time and clicks on Submit for Approval Status is Denied and employee records changes and clicks on Submit for Approval When the individual receives the , it contains a link to HRMS Time & Labor. When they click on the link, the HRMS logon page is displayed (if they are not already logged on). After correctly entering their WUSTL KEY and Password, the appropriate Time and Labor page will be displayed July 1, 2009 Page 8 of 23
9 Deadlines & Cutoffs Access for employees to update the Bi-Weekly Timesheet, the Monthly Leave Time page, Paysheet, and for supervisors to review and approve reported time is cutoff when: Group When 1. Bi-Weekly Timesheet 12:00 am midnight the day before payroll is processed 2. Monthly Leave Time 12:00 am midnight on the 5 th business day of the month following the last pay period 3. Time Approver 1 Bi-Weekly Timesheets: 12:00 pm noon the day the payroll is processed 4. Timesheet and Leave Time page (Department Payroll Administrators) 5. Paysheet (Department Payroll Administrators) Monthly Leave Time: 12:00 am midnight on the 10 th business day of the month following the last pay period 6 months 3:00 pm the day the payroll is processed Leave Balances Benefits eligible employees accrue Vacation and Sickness hours based upon the university policy. The accruals are processed for all approved hours after each Pay Period. The bottom of the Timesheet/Leave Time sheet shows the balances for Vacation, Sickness, and Personal Days. The balances are as of the beginning of the current Pay Period. Adjustments to the balances are not made until after the current Pay Period payroll has processed, and will be reflected on the next Timesheet/Leave Time. Note: you can also view current balances by going to Employee Self Service > Time Reporting > View Time > Leave Balances. July 1, 2009 Page 9 of 23
10 Manager Self Service Menu Users with the HRMS security role Time and Labor Manager or Super User have security access to the Manager Self Service menu. The following explains each page. Manager Self Service > Time Management > Approve Reported Time Used to review and approve employee time. The search page displays the employees (default is Bi-Weekly Payroll for the signed on user) in alphabetical order, beginning with those employees who reported and submitted hours for approval, followed by employees who have not yet submitted hours. Payroll Administrators can act on behalf of the Time Approver and review/approve reported time. Every effort should be made to contact the Supervisor and verify reported time before approving it. The Leave Accrual process is based upon only hours that have been approved. Unapproved regular hours may be paid, but unapproved time off will not be reflected in the Leave Balances until they are approved. Click on the employee name and the Time Sheet/Leave Time page is displayed. The user can approve the reported time, change it and approve it, or deny the reported time. If changed or denied, an notification is sent to the employee. July 1, 2009 Page 10 of 23
11 Manager Self Service > Time Management > Employee Leave Accrual Inquiry View a summary of an employee s leave accrual information, including time accrued, time taken, and leave balances. Each Leave Plan Type (50-Sick / 51-Vacation/52 Personal) will be displayed on a separate page. Use the scroll buttons to navigate between plan types. Or, press View All. July 1, 2009 Page 11 of 23
12 Manager Self Service > Time Management > Manage Exceptions This component allows Payroll Administrators and Time Approvers to review possible problems with time that has been approved and processed. From this page you can set the Medium or Low Severity exceptions to be Allowed or not. If you choose to fix the problem entry, go to the Report Time component. Once the time has been corrected you can either wait for overnight processing to remove the entry or click on the Allow Check box to allow the entry and press Save. If the problem is a High Severity, the Allow check box will not be available. You will need to make a change to the time entry. To see the results of the change on this page, you will either need to wait for overnight processing or press the Apply Rules button on the time entry page. To navigate, go to the menu path Manager Self Service > Time Management > Manage Exceptions. The search page is displayed. Click on the Get Employees yellow pushbutton for a list of current exceptions. July 1, 2009 Page 12 of 23
13 Most Common Exceptions: WPTLX001 Vacation Time Exceeds Balance - Definition: When an employee reports more vacation time than is available in their vacation balance, this exception will appear. - What to do: This depends on the departmental policy for this situation. WPTLX002 Sick Time Exceeds Balance - Definition: When an employee reports more sick time than is available in their sick balance, this exception will appear. - What to do: This depends on the departmental policy for this situation. WPTLX003 Personal Time Exceeds Balance - Definition: When an employee reports more personal time than is available in their personal balance, this exception will appear. - What to do: This depends on the departmental policy for this situation. Less Common Exceptions: WPTLX004 Greater than 40 hrs leave time - Definition: When an employee reports more than 40 hours of leave in a given week, this exception will appear when the time is processed. - What to do: An employee should never have to report more than 40 hours of leave in a week. Employees should never report more leave time in a week than their standard hours. This exception on catches the 40 hours. The employee should modify their leave time reported to be a maximum of their standard hours in the week. TLX00030 Inactive Time Reporter Status - Definition: This exception will appear when an time has been processed for an employee that is not active in Time and Labor. This will typically happen when time has been reported for a day that is during a period when the employee is not active and the job change was not approved prior to the entry and approval of the time. July 1, 2009 Page 13 of 23
14 - What to do: Contact the Helpdesk and ask for time to be deleted manually by member of the IS&T team, TLX00450 Quantity Exceeds TRC Limits - Definition: If the employee reports hours not worked in excess of the maximum quantity for a TRC in a given day (typically 24 hours) and the time is accidentally approved and processed, this exception will appear. - What to do: If this exception appears, the employee must change the quantity of time reported on that given day. There is no scenario where an employee should report more than 24 hours in a given day. TLX00640 Invalid Rule Element 1 - Definition: This exception will appear if some enrollment data is not properly set up for the employee. - What to do: Contact the Helpdesk and ask for enrollment data to be corrected by member of the IS&T team. TLX00650 Invalid Rule Element 2 - Definition: This exception will appear if some enrollment data is not properly set up for the employee. - - What to do: Contact the Helpdesk and ask for enrollment data to be corrected by member of the IS&T team. TLX00660 Invalid Rule Element 3 - Definition: This exception will appear if some enrollment data is not properly set up for the employee. - - What to do: Contact the Helpdesk and ask for enrollment data to be corrected by member of the IS&T team. July 1, 2009 Page 14 of 23
15 Manager Self Service > Time Management > Report Employee Time Displays the Timesheet (Bi-Weekly) or Leave Time page (Monthly) for the selected employee. Time data can be entered directly on this page. July 1, 2009 Page 15 of 23
16 Manager Self Service > Time Management > Setup Time Approvers Time Approvers are the employees who are designated to review and approve Bi-Weekly Timesheets and Monthly Leave Time. In order for an employee to submit their reported time, they must have at least 1 Time Approvers. The typical Time Approver setup is: Time Approver 1: Supervisor ID Time Approver 2: Time Approver 3: the person who reviews and approves time submitted by an employee; default is backup for Time Approver 1; default is the department Payroll Administrator backup for Time Approver 1 & 2; default is the department approver for Workflow Time Approvers can be updated by only the department Super Users. Navigate to Manager Self Service > Time Management > Setup Time Approvers. This is an effective-dated page and corrections can t be entered. To make a change, click on the + sign to insert a new row. Enter the appropriate effective date. Then enter the new EMPLID in Time Approver 1, Time Approver 2, or Time Approver 3. Note: the Supervisor ID on Job Data is not automatically copied to the Manager Approver 1 field on the Setup Time Approvers page unless the Manager Approver 1 field is blank. If the Supervisor ID on Job Data is changed, you must also change the Manager Approver 1 field if that person is supposed to be the time approver. An enhancement is planned for the summer 2009 to improve this process. July 1, 2009 Page 16 of 23
17 Manager Self Service > Time Management > View Payable Time Detail For a specific employee, displays the date, status, reason, time reporting code, time reporting description, type, quantity, and comments (if any). July 1, 2009 Page 17 of 23
18 Manager Self Service > Time Management > View Payable Time Summary For a specific employee, displays the time reporting code and description by date. July 1, 2009 Page 18 of 23
19 Audit and Monitoring Reports Various reports and queries are available to assist you in auditing and monitoring throughout the Time and Labor process. Queries Navigate to Queries > Query Manager. On the search page, enter the Time and Labor query name. You can save these as a Favorite by clicking on the checkbox next to the query name and selecting Add to Favorites in the Action drop-down box. The report headers for each query are displayed below. 1. WP_TL_APPR_NEEDED Displays all supervisors who have time data submitted for their review, but have not yet approved the reported time. 2. WP_TL_EE_BY_TIME_APPR1 Displays all employees for a Time Approver (default Supervisor ID). This can be used to determine how many employees need to change Time Approvers when a Time Approver is no longer active or approving time. 3. WP_TL_EXCEPTIONS Displays all current exceptions for all departments, based upon the users department security. 4. WP_TL_LEAVE_DTL Displays details associated with all reported time off. Prompts include start date, end date, Leave Time Code, Paygroup, Department ID range, and Reporting Level. July 1, 2009 Page 19 of 23
20 5. WP_TL_LVE_BAL_LOAD Displays the leave balances for all employees. 6. WP_TL_NEED_SUBMIT Displays all Bi-Weekly non-exempt employees who have Total Standard Hours greater than 0 and who have not yet reported or submitted their time data. It should be run at the end of current open Pay Period. 7. WP_TL_PAY_AUDIT Displays all Bi-Weekly non-exempt employees who had hours on the Paysheet that are not equal to the hours in Time & Labor. 8. WP_TL_PAYSHEET Displays the Paysheet Report in an Excel spreadsheet rather than as a Word document. 9. WP_TL_REMAINING_CARRYOVER Displays carryover still to be taken. July 1, 2009 Page 20 of 23
21 10. WP_TL_SKDP Displays the Sick Detail Report for each employee. 11. WP_TL_TIME_APPR_BY_EE Displays the Time Approvers for employees. This list can be narrowed down to employees in a Department or a specific EMPLID. 12. WP_TL_TRC_ALL Displays all Leave Types taken by all employees. 13. WP_TL_TRC_EMP Displays all Leave Types taken by a specific EMPLID. 14. WP_TL_VAC_MIN Displays the minimum Vacation Balance for each employee. July 1, 2009 Page 21 of 23
22 Reports Navigate to Manager Self Service > Reports. The following reports are available: 1. Employee Leave Detail There are 2 report options under Employee Leave Detail. One report is organized by Employee name and displays detail for Sick, Vacation and Personal. The other report option is organized by leave type (Sick, Vacation, Personal) and displays Employee detail by each type. Both reports display all employees the requestor has access to view. The requestor may run the reports for Bi-Weekly, Monthly or both Paygroups and will specify start and end date parameters. 2. Paysheet Report Displays all employees, by department, showing the approved hours to enter on the Paysheet, the Unapproved Hours (if any), and details of the Regular hours worked and Time Off hours. 3. Leave Balances By Group The Leave Balances By Group report displays current balances for all employees the requestor has access to view. The balances are for Sick, Vacation and Personal. The report is organized by department. 4. Sick Detail Report This report will display, in detail, time reported as Sick (Verified or Unverified) for employees. The report will also include, for each employee, a count of Sick Unverified instances that have been reported. The requestor will specify start and end date parameters for the report. University Time Tracking Policies The university Time-Off policies ( can be found on the Human Resources web site. Questions should be directed to your department payroll representative or to the HR office. July 1, 2009 Page 22 of 23
23 Contact Information Human Resources Danforth Campus Georgiann Kegel HRMS Analyst Phone: Medical School Apryle Cotton Manager, Employment & Employee Relations Phone: Payroll Department Danforth Campus Payroll Representatives Medical School Payroll Representatives July 1, 2009 Page 23 of 23
Process Document Approve Payable Time
Date Modified 4/17/2008 Last Changed by ASDS Concept On the Manage Search Options page, time approvers can set what search criteria fields appear on Time Management employee lookup pages, what default
More information[FREQUENTLY ASKED QUESTIONS]
2012 [FREQUENTLY ASKED QUESTIONS] Frequently Asked Questions General Topics How do I find my Michigan Tech User ID and ISO Password? Your Michigan Tech User ID is your email address, ending right before
More informationBanner Web Time Entry
Banner Web Time Entry Employee Web Timekeeping Manual TABLE OF CONTENTS Introduction...1 Timeframes and Deadlines...1 Signing onto MyIIT and Web Time Entry...2 Transaction Status...3 Entering Time...4
More informationONLINE TIMESHEETS. Training for easytimesheet
ONLINE TIMESHEETS Training for easytimesheet The Basics Time is entered online www.hardwirellc.com/timesheet DCAA compliant daily, by job, change reasons, audit log. We bill labor for some jobs based on
More informationPayroll Services Saint Louis University
Payroll Services Employee Web Time Entry Saint Louis University Office of the Controller Table of Contents Chapter One: Employee Web Time Entry...1-1 Lesson 1-1: Web Time Entry Flowchart... 1-2 Lesson
More informationManager Self Service - Time Management Guide for Users Updated on 28 August 2015
Updated on 28 August 2015 Contents Getting Help... iv Supported Browsers... iv... 1 Approve & Report Employee Time... 1 Approve Reported Time... 2 Adjust Hours... 8 Correct Reported Time... 18 Deny/Push
More informationLawrence University Web Time Entry for Approvers
Lawrence University Web Time Entry for Approvers As a supervisor, you have the authority to approve your employees and student employees time sheets on Voyager. Review time sheets for accuracy. Modify
More informationPeopleSoft Manager Self-Service: Employee Sick Time Tracking
PeopleSoft Manager Self-Service: Employee Sick Time Tracking In addition to tracking paid vacation time, the PeopleSoft Leave Accrual System also enables managers to record sick time usage for their monthly-salaried
More informationMANAGER Time & Labor Training
MANAGER Time & Labor Training Training Title Training Description Page Number Approving Timesheets Overview: How to Approve Timesheets 2 Approving Semi-Monthly Timesheets 3 Approving Monthly Exempt Timesheets
More informationPeopleSoft 9.0 Revised April 2015. Time Processor Procedure Manual (CANVAS Edition)
PeopleSoft 9.0 Revised April 2015 Time Processor Procedure Manual (CANVAS Edition) Table of Contents Chapter 1: Getting Started.. 4 Difference between positive time entry and exception time entry Difference
More informationWEB TIME AND LEAVE ENTRY (WTLE) AND APPROVAL
WEB TIME AND LEAVE ENTRY (WTLE) AND APPROVAL A How-To for Employees and Supervisors The University of Idaho primarily uses an online system to record, review and approve time and leave for employees. This
More informationDayforce HCM Employee Access Employee Guide
Dayforce HCM Employee Access Employee Guide Contents Employee Tasks... 2 Dayforce HCM Login... 2 Tool Bar Buttons... 3 Time Entry 4 Time Clock Entry 4 Hours Entry..6 Time In/Out Manually Entered..7 Salaried
More informationExempt Employees ADP etime Training Manual
Exempt Employees ADP etime Training Manual August 2014 Table of Contents Introduction Page 3 Accessing etime Page 4 How to Request Exception Time Page 6 Retracting Exception Time That Has Not Been Approved
More informationLOGO. HBS Bi-Weekly Exempt Employee Training. Bi-Weekly Exempt Timesheets. Updated 01.27.11
LOGO Bi-Weekly Exempt s HBS Bi-Weekly Exempt Employee Training Updated 01.27.11 Welcome to HBS Training! Welcome to the HBS online training for UCSF Exempt Employees paid on a Bi-Weekly pay cycle. This
More informationTime and Labour Training Participant Manual
PeopleSoft HRMS v8.9 Time and Labour Training Participant Manual Updated Wednesday, September 20, 2006 Table of Contents Content Page Part 1. Learning Objectives 3 Part 2. Time Entry Process 4 Part 3.
More informationWeb Time Sheet Procedures
Web Time Sheet Procedures General Policies Hourly paid students are paid on a weekly basis. A time sheet for an hourly paid student must be submitted at the end of each week worked. Students should not
More informationSelf Service Time Entry Time Only
Self Service Time Entry Time Only Introduction Welcome to this Self Service Time Entry session. This session is intended for employees that report hours worked, leave taken, and other payroll information
More informationPayroll Services Saint Louis University
Payroll Services Banner Self Service: Employee Time And Leave Entry Guide Saint Louis University Office of the Controller Table of Contents Chapter 1: General Information for All Employees Page 3 General
More informationSYSTEM (Huntington Business Systems)
HBS TIME AND ATTENDANCE SYSTEM (Huntington Business Systems) APPROVER TRAINING Why are we using a new Time and Attendance System? As part of the University of California UCPath initiative to implement
More informationLOGO. Monthly Timesheets. Approver Training
LOGO Monthly Timesheets Approver Training Updated February 14, 2013 STOP! HAVE YOU COMPLETED THE EMPLOYEE MONTHLY TIMESHEET TRAINING? If not, please go to: http://acctg.ucsf.edu and complete the HBS online
More informationTime Reporting System (TRS)
External Affairs How to Use the Time Reporting System (TRS) Table of Contents The Time Reporting System (TRS)... 1 TRS Login... 1 Supervisor s Opening Window... 5 Reporting Your Time... 6 Supervisor s
More informationPeopleSoft Leave Accruals - Manager Self-Service
PeopleSoft Leave Accruals - Manager Self-Service PeopleSoft s Leave Accrual System was implemented to allow tracking of paid time off through the Payroll System. Your employees will request to take accrual
More informationLOGO. Monthly Timesheets. Employee Training
LOGO Monthly Timesheets Employee Training Updated February 14, 2013 Welcome! Welcome to the HBS online training for UCSF Employees paid on a monthly cycle. This training is provided to help you use HBS
More informationNorthern VA Community College. Human Resources Management System. Manager Toolkit
Northern VA Community College Human Resources Management System Manager Toolkit Northern Virginia Community College HRMS Manager s Toolkit January 13, 2014 Table of Contents A Friendly Reminder: Attendance
More informationTime Reporting through Web-time Entry for Non-Exempt Employees
Time Reporting through Web-time Entry for Non-Exempt Employees Introduction Web Time Entry Self Service Web Time Entry is a web-based time entry system designed to improve accuracy and eliminate loss or
More informationKronos (Full/Java) for Supervisors: Quick Reference
Kronos (Full/Java) for Supervisors: Quick Reference What is the Full (Java) Version of Kronos? Kronos is offered in a full (Java) version and a Basic (HTML) version. Both versions provide the basic functionality
More informationBanner Web Time Entry User Guide. Students. Delaware State University 1 Banner Web Entry
Banner Web Time Entry User Guide Students Delaware State University 1 Banner Web Entry Introduction to Web Time Entry Delaware State University is now pleased to provide its employees with online services
More informationBanner Web Time Entry. University of Dallas
Banner Web Time Entry University of Dallas 8/1/2011 Log on to Banner Self Service Information System. Double click Enter Secure Area. Can anybody else get access to my personal data? The only way anybody
More informationURI Online Time Cards
Some facts to know 1. Time cards are due to be approved by 12 noon on the last Friday of a pay period. Employees who have a job with scheduled weekend hours have until 10am on Monday to submit their Time
More informationThis guide provides basic information regarding the Kuali Time system for employees. It includes directions for:
Kuali Time Employee Guide Using This Guide This guide provides basic information regarding the Kuali Time system for employees. It includes directions for: o Logging in o Understanding timesheet layout
More informationMaterials prepared by Research Foundation for Mental Hygiene, Inc. Central Office
LEAVE AND ACCRUAL TRACKING SYSTEM (LATS) USER S GUIDE February 2006 Materials prepared by Research Foundation for Mental Hygiene, Inc. Central Office 1 TABLE OF CONTENTS Logging On...2 LOGGING ON THE FIRST
More informationTask: Reporting Time for Non-Exempt Employees
College Office Professionals Program Training Module Reporting Time - Page 1 of 5 Objective Task: Reporting Time for Non-Exempt Employees At the end of this training, the participant will be able to correctly
More informationSYSTEM (Huntington Business Systems)
HBS TIME AND ATTENDANCE SYSTEM (Huntington Business Systems) NON EXEMPT EMPLOYEE TRAINING Why are we using a new Time and Attendance System? As part of the University of California UCPath initiative to
More informationHR Time Collection System
HR Time Collection System Agenda Topics Kaba Time Collection System Overview Time Collection Devices (TCD) Quick Reference Punch Guide Employee clock in access & timesheet view Establishing Kaba in the
More informationWho Can Approve Employee Time Reports?
Who Can Approve Employee Time Reports? Each employee has a direct supervisor identified in the Reports To field in PeopleSoft Human Resources. This direct supervisor has access to approve the employee
More informationWEBTIME CLEARING HOUSE Version 7.1.4
WEBTIME CLEARING HOUSE Version 7.1.4 Computer Arts, Inc. has created a module in Payroll to manage and track daily time to comply with reporting requirements for the Affordable Care Act. The Webtime Clearing
More informationetime Employee User Guide
Board of Regents of the University System of Georgia etime Employee User Guide for Approvers/Supervisors 1 Contents etime.... 3 Adding Time and Comments or Viewing Your Time Card....4-7 View Your Time
More informationKuali Time: Approver and Payroll Processor Guide
Kuali Time: Approver and Payroll Processor Guide Table of Contents Overview... 2 Overview of the Approvals/Payroll Processor tab... 2 Monitoring, Reviewing and Correcting Timesheets... 4 Sorting Timesheets
More information1. Employee Records. 1a. Identity Management Tool
1. Employee Records Each employee, in order to be paid through the MyTime system, must have an active MyTime record. The employee record contains information about the employee, such as their name, ID
More informationStaff Web Time Entry Approver s Handbook
Staff Web Time Entry Approver s Handbook Office of Human Resources Go Live Date: July 8, 2012 Welcome to Phase II of Web Time Entry. Effective July 8, 2012, Bi-Weekly non-exempt staff will enter their
More informationYWCA. ADP ezlabormanager. User s Manual
YWCA ADP ezlabormanager User s Manual Table of Contents Page Section 1 Introduction 2 Section 1: System Requirements 3 Section 2: Logging on to ezlabor 6 Section 3: Supervisor Setup 7 Section 4: Verify
More informationTimekeeping at USC Supervisor and Employee Responsibilities
Timekeeping at USC Supervisor and Employee Responsibilities Both supervisors and employees share responsibility for compliance with university policies established to meet the requirements of federal and
More informationU N I V E R S I T Y T I M E T R A C K I N G
U N I V E R S I T Y T I M E T R A C K I N G S Y S T E M ( V A C A T I O N, S I C K L E A V E A N D O T H E R A B S E N C E S ) May 2014 T A B L E O F C O N T E N T S Introduction Vacation, Sick & Other
More informationHow to Approve Web Time Hours
How to Approve Web Time Hours Many employees will be responsible for approving time worked via the Employee Self Service application within the Dickinson Gateway. The following is a step-bystep guide to
More informationHR Time Collection System Hello and Welcome to an introduction to the HR Time Collection System commonly referred to as Kaba. This supervisor user
HR Time Collection System Hello and Welcome to an introduction to the HR Time Collection System commonly referred to as Kaba. This supervisor user guide will provide basic navigation instructions to help
More informationTIME OFF TRACKING. Fax the form to 617.627.3725 or mail it to Human Resources at 200 Boston Avenue on the Medford campus.
ACCESS TO TIME ENTRY & TIME OFF TRACKING TIME OFF TRACKING All time off must be entered into the PeopleSoft HR system. For hourly employees (paid weekly), this is done through Time Entry. For exempt employees
More informationK R O N O S. Time and Attendance System USER S MANUAL
K R O N O S Time and Attendance System USER S MANUAL 0 TABLE OF CONTENTS 1. Overview 2 2. Accessing the Kronos System 2 3. Sign-on Screen 2 4. User Interface.. 3 5. Editing Employee Timecard.. 5 6. Approving
More informationHBS Bi-Weekly Approver Job Aid
HBS Bi-Weekly Approver Job Aid This Job Aid is a supplement to the HBS Bi-Weekly Approver Training course (available online at UC Learning Center or through your department HR Admin). Contact your HR Admin
More informationOverview of Kronos iseries Manager
REVISED: 10/07/2013 Table of Contents OVERVIEW OF KRONOS ISERIES MANAGER... 3 LOGGING INTO KRONOS... 4 TIME LIMIT... 5 CHANGING YOUR PASSWORD... 6 UNDERSTANDING THE DISPLAY... 7 GENIE VIEWS... 8 Hours
More informationSelf Service Employee Time Entry: Payroll and Human Resources Staff Instructions
Contents Self Service Employee Time Entry: Payroll and Human Resources Staff Instructions Introduction... 1 Deadlines for Implementing Self Service Time Entry... 2 HR Staff: Update Department Structure
More informationNOVAtime Payroll Tech Training Manual
2014 NOVAtime Payroll Tech Training Manual City of Lee's Summit 04/10/2014 Contents 1.0 Welcome!... 4 2.0 Accessing NOVAtime... 5 2.1 Logging In... 5 3.0 Dashboard... 7 4.0 Timesheet Hourly Detail... 8
More informationReporting Requirements
Reporting Requirements 1. Employee a. Provide timesheet(s) to approver by deadline (start of business Monday) b. Report accurately 2. Approver a. Security to approve employee time and set up proxies b.
More informationElectronic Timekeeping System (ETS) Training Manual
Electronic Timekeeping System (ETS) Training Manual There are three major roles and levels of security that govern the use of ETS and each level of security allows the user access to certain areas, screen,
More informationWeb Time Entry for Employees
Web Time Entry for Employees TABLE OF CONTENTS TITLE PAGE Introduction...I 2012-2013 Bi-Weekly Payroll Calendar...II 2012-2013 Faculty Payroll Calendar...III 2012-2013 Monthly Payroll Calendar... IV 2012-2013
More informationSupervisor Instructions for Approving Web Time Entry
Supervisor Instructions for Approving Web Time Entry Time Approval Deadlines by Category Local 2110 Members members submit time by NOON on Monday of the pay week. Time should be approved no later than
More informationezlabormanager for Supervisors Handout Manual
ezlabormanager for Supervisors Handout Manual. V12291072195CANENG_EZ18 2010 ADP, Inc. ADP s Trademarks The ADP Logo and ezlabormanager are registered trademarks of ADP, Inc. Third-Party Trademarks Adobe,
More informationHBS Bi-Weekly Non-Exempt Employee Job Aid
HBS Bi-Weekly Non-Exempt Employee Job Aid This Job Aid is a supplement to the HBS Bi-Weekly Non-Exempt Employee Training course (available online at UC Learning Center or through your department HR Admin).
More informationWeb Time Entry. Instructions for Employees
Web Time Entry Instructions for Employees Introduction: Page 2 Section 1: Login to My Ramapo - Page 3 Section 2: Enter and Submit Time Page 7 The Web Time Entry component of Employee Self Service allows
More informationAn Employee s Guide to Kronos Workforce Timekeeper
An Employee s Guide to Kronos Workforce Timekeeper A guide for employees that summarizes the most common employee tasks, which include using the Time card, Time Stamp, as well as viewing reports. Kronos
More informationEmployee Web Time Entry Overview. Employees will access timesheets by accessing www.wcu.edu and selecting My Cat
Employee Web Time Entry Overview Employees will access timesheets by accessing www.wcu.edu and selecting My Cat Using your 92# and password, log into My Cat Once reaching your (My Cat homepage) select
More informationFinancial Services Best Practices Reconciling Payroll Expense
Financial Services policy FIN 203 Org Manager Responsibilities requires that salary and/or wage expenses be reconciled. In order to conform to best practices for reconciling payroll expense, reconciliations
More informationT IME ADMIN Time & Labor Training
T IME ADMIN Time & Labor Training Training Title Training Description Page Number Duties of a Time Admin Overview of Duties 2 Enrolling Employee Approvers How to Assign a Manager/Approver 3 Reported Time
More informationSage Payroll Services
SAGE ACCPAC Sage Accpac ERP Sage Payroll Services Integration Guide 2006 Sage Accpac International, Inc. All rights reserved. Sage Software, Sage Software logos, and all Sage Accpac product and service
More informationTIME TRACKING AT LANTANA
TIME TRACKING AT LANTANA Overview As a services company, labor is Lantana s primary cost of doing business and, in many cases, labor hours are directly billable to our clients. Accurate timekeeping is
More informationVTHR 101 ESS & Time Entry
VTHR 101 ESS & Time Entry Agenda Overview & Basic Navigation Personal Information Payroll Information Time Entry Oracle Peoplesoft VTHR 3 1 Password 8 characters long 1 number Expires every 90 days No
More informationSubmit Employee Time Section
Submit Employee Time Section Located under the Actions section (Employee Home page), the options that allow employees to enter work time transactions in Paychex Time and Labor Online are listed below.
More informationFrequently Asked Questions webta
Frequently Asked Questions webta Q1. What is webta? Q2. How does webta work? Q3. How do I access webta? Q4. What can I do when I have tried numerous times to log into webta and have been unsuccessful?
More informationBanner Web Time Entry Approver s Handbook
Banner Web Time Entry Approver s Handbook Welcome to Banner Web Time Entry The Web Time Entry system allows employees to individually log onto the mybanner.kenyon.edu secure website and enter the hours
More informationEmployee Self-Service (ESS) and Manager Self-Service (MSS) Timesheet and Approval Quick Guide
Employee Self-Service (ESS) and Manager Self-Service (MSS) Timesheet and Approval Quick Guide Logging into the Timesheet Employees and Supervisors will log in to the My UW System portal at https://my.wisconsin.edu/.
More informationEmployee Access Supervisor / Approver Guide. Waller Independent School District
Employee Access Supervisor / Approver Guide Waller Independent School District Revised 8/5/2012 Table of Contents Introduction... 1 Getting Started... 1 Changing Your Initial Password... 2 Supervisor /
More informationBanner Web Time and Leave Reporting Non-Exempt Employees Table of Contents Time and Leave Processing... 2. Getting to Your Leave Screens...
Banner Web Time and Leave Reporting Non-Exempt Employees Table of Contents Time and Leave Processing... 2 Introduction... 2 Objectives... 2 General Business Rules for Non-exempt Regular Employees... 3
More informationFIN AGENCY SECURITY ONLINE REQUEST
Purpose The process of maintaining OAKS Financials security roles is done using the Ohio Administrative Knowledge System (OAKS) Financials (FIN) Online Security form located in the OAKS FIN application.
More informationHuman Resource Management System User Guide
8.0 Human Resource Management System User Guide Unit 0: Introduction Unit 1: HRMS Basics Unit 2: DateTracking Unit 3: Hiring a New Employee Unit 4: Electronic Approvals Unit 5: Maintaining Existing Employees
More informationNAVIGATION. Save this page as a favorite for easy access to PeopleSoft.
Time Entry & epaf NAVIGATION Users of PeopleSoft HR gain access to this system by requesting a PeopleSoft account. To apply for an account, complete the PeopleSoft Account Application available on the
More informationetime Employee User Guide
Board of Regents of the University System of Georgia etime Employee User Guide for Approvers/Supervisors Page 1 Content Registering for Self Service.......................................................
More informationSelf-Service Banner. Rosalyn Donaldson, Technology & Training Coordinator
Web Time Entry or Leave Reporting Approvers/Proxies Self-Service Banner Rosalyn Donaldson, Technology & Training Coordinator If you are an Approver who uses Internet Native Banner (INB) you will receive
More informationPCI Home Quick-Start Guide www.pcihome.net
PCI Home Quick-Start Guide www.pcihome.net Page 1 of 9 Getting Started in PCI Home PCI Home is a website that is a resource for PCI employees to find Company forms, documents, procedures, phone numbers,
More informationWashington University in St. Louis HRMS / FIS User Security Certification Procedures
Washington University in St. Louis HRMS / FIS User Security Certification Procedures The HRMS and FIS User Security Certification process is located within the HRMS system. To begin the certification process,
More informationQuick Reference Guide for Student Employees
E T I MES H EET Quick Reference Guide for Student Employees 1. Log in https://webapp.mis.vanderbilt.edu/c2hr You will need a VUnetID and epassword to log in. 2. Select Preferred Approver To select your
More informationReporting Time (for Exempt and Non Exempt Employees)
Reporting Time (for Exempt and Non Exempt ) Use this procedure as a guide to enter time during the work week, including a combination of: Daily work hours, and Intermittent leave. This is time off in a
More informationSelf Service - Time Reporting - CUPE 3904 Unit 3 - TAs, GAs, INV, LAB
Self Service - Time Reporting - CUPE 3904 Unit 3 - TAs, GAs, INV, LAB Updated on 1 December 2015 Contents Getting Help... iii Get started with ehr... 1 1.1 Activate your employee role... 2 1.2 Activate
More informationBanner Web Time Entry. Banner Web Time Entry (WTE) Time Entry User Guide
Banner Web Time Entry Banner Web Time Entry (WTE) Time Entry User Guide Overview Banner s Web Time Entry module automates the time entry collection, calculation and approval process for job assignments.
More informationPAYROLL 8.9 TRAINING GUIDE DIRECT DEPOSIT
PAYRLL 8.9 TRAINING GUIDE DIRECT DEPSIT TABLE F CNTENTS 1. INTRDUCTIN...1 1.1. PRCESS: DIRECT DEPSIT...1 1.2. FUNCTIN: PAYRLL - DIRECT DEPSIT...1 1.3. BJECTIVE(S)...1 2. ENTRANCE CRITERIA...1 2.1. PREREQUISITE(S)/PRECEDING
More informationTime Reporting System
Time Reporting System Technical Documentation Background TRS Website: https://etsuul.etsu.edu/trs/login Purpose The system was upgraded in 2009 at the request of Internal Audit following a State Audit
More informationAppoint, Change and Terminate (ACT) Documentation Nonrecurring Element Document
Nonrecurring Element ACT Documents are processed when active exempt (monthly paid) employees are to be paid for work performed outside of or in addition to their usual and customary job duties or for special
More informationOnline Services through My Direct Care www.mydirectcare.com
Online Services through My Direct Care www.mydirectcare.com WEB PORTAL Employers and Employees associated with Consumer Direct have access to online services available through a secure website www.mydirectcare.com.
More informationTRACKING EMPLOYEE SICK LEAVE ACCRUED & USED
TRACKING EMPLOYEE SICK LEAVE ACCRUED & USED First, plan your Sick Leave policy (or policies). Determine whether you want to have a single policy for all employees, or whether different types of employees
More informationSelf Service Business Expenses: Payroll and Human Resources Staff Instructions
Contents Self Service Business Expenses: Payroll and Human Resources Staff Instructions Introduction... 1 Considerations... 1 Setup and Continuing Maintenance... 2 Entering Business Expenses... 2 Process
More informationKronos Online Approval Process (Facility)
Kronos Online Approval Process (Facility) The Kronos online supervisory approval process will allow supervisors to easily review and approve timecards as well as view employee leave balances and run reports
More informationTime Entry/Leave Reporting
HOW DO I REPORT MY TIME? Students Web Time Entry begins December 6, 2010 o Time not in approved status by the deadline each pay period must be submitted to the Payroll Office on a paper timesheet. This
More informationMunis Self Service. Employee Self Service User Guide Version 9.3. For more information, visit www.tylertech.com.
Munis Self Service Employee Self Service User Guide Version 9.3 For more information, visit www.tylertech.com. TABLE OF CONTENTS Employee Self Service... 4 Employee Self Service Users... 4 ESS Navigation...
More informationKuali People Management for the Enterprise System Administration Guide - Timekeeping Configuration
Kuali People Management for the Enterprise System Administration Guide - Timekeeping Configuration Table of Contents 1. Timekeeping Configuration... 1 Clock Location Rule... 1 Daily Overtime Rule... 3
More informationStudent s Handbook. Swarthmore College 3/6/2009 4:03 PM. Web Time Entry For Students
Web Time Entry for Students 1 Welcome to Web Time Entry! The Web Time Entry system allows students to individually log onto a secure website and enter the hours worked at their campus jobs online from
More informationNon-Exempt Employees ADP Time Clock Manual August 2014
Non-Exempt Employees ADP Time Clock Manual August 2014 0 P a g e Table of Contents Punching In and Out (Single positon)...2-3 Punching In and Out (Multiple positions/job Slice)... 4-6 View Schedules..
More informationTime Clock Team Roles and Responsibilities
Time Clock Team Roles and Responsibilities The following outlines the Time Clock Team Roles and Responsibilities for Go Live Preparation: Agency Point of Contact Facilitate and coordinate agency efforts
More informationUsing the NuView Employee Self-Service Module Time Attendance / Time Entry. Introduction. Logging In
Using the NuView Employee Self-Service Module Time Attendance / Time Entry Introduction The hourly employee self-service time entry process is changing. As Cort-web is phased out, NuView will be implemented
More informationPASF Smart Form (PASF) - Data Entry for: Student Employment
PASF Smart Form (PASF) - Data Entry for: Student Employment Updated The Student Employment Office - Dartmouth College - 7 Lebanon Street - Suite 203 - Hanover, NH 03755 PHONE: (603) 646-3641 Table of Contents
More informationMy Time. Time Tracking. C&T Employees
My Time Time Tracking C&T Employees Welcome!! We re glad you re here! 2 Course Schedule Overview Time Tracking Time Off Requests Questions 3 Time Capture Overview My Time is accessed through the My University
More informationPayroll Reps meeting. April 9, 2015 9:30-11:30 SSW Auditorium
Payroll Reps meeting April 9, 2015 9:30-11:30 SSW Auditorium Human Resources Agenda Onboarding Updates and Reminders (Juliet Dickerson) Electronic I-9 (Jackie Ball) Financial Services (Susan McKechnie)
More informationProcessing an Actual Journal Entry UCD Campuses
UCD Campuses Table of Contents Topic Page Number Introduction 1 Creating a Journal Entry 3 Creating a Sponsored Project Journal Entry 8 Validating a Journal Entry 10 Approving a Journal Entry (Finance
More information