Project Company: T.S Lines-Taipei

Transcription

1 Project Company: T.S Lines-Taipei Business Requirements Document Deposit Slip Date Default Setup Project Sponsor Prepared by TSL M. Samuel Vasanth Security classification High Document Version V1.0 Last updated N/A 1 P a g e

2 Document History Version Date Author Comments Jun-15 M. Samuel Vasanth Preparation of document Project Sponsor Review Version Date Sponsor Name Comments References Reference Referred from Description Ehelp Ticket Number : TSTWTSA/2015/0335 Work Flow P a g e

3 Contents CONTENTS INTRODUCTION REQUIREMENTS APPROVAL P a g e

4 1. INTRODUCTION 1.1 Business Objective TSL requested new field to update the deposit date in the receipt programs in order to generate reports based on the deposit date. Also need separate master program to define the default deposit slip date with respect to date and time which is to be fetched in Receipt Programs. 1.2 Requirements Scope Deposit Slip date to be fetched in Receipt programs by default based on the setting defined in master program with respect to date and time. User should be allowed to edit the deposit date in receipt program manually if required. 1.3 Proposed System As per the proposed process, need to provide a master program (Deposit Slip Date Setup) and system should fetch this date in below receipt programs accordingly. Further modification details explained in requirement details. 1. Deposit Slip Date Setup (New Program) 2. Deposit Slip Date Setup Query (New Program) 3. Bank Receipt Invoice 4. Bank Receipt Advance 5. Bank Receipt Query 6. Cash Book Query 7. Cash Book Static Change 8. Cash Book Report 9. Audit Log Query for Deposit Slip Date Setup 4 P a g e

5 2 Requirements Below will explain about the process, approach, business rules 2.1. Process Flow to fetch Deposit Slip Date in Receipt Programs 1. Provide separate master program (Deposit Slip Date Setup) 2. Fields would be Key-in Time From, Key-in Time To, Deposit Date, Remarks, Created By, Created Date, Modified By, Modified Date 3. Day and Time wise user will be updating the Deposit Date in this program 4. System should check the date and time of receipt creation and fetch the Deposit Date defined in above master program by default 5. User should be allowed to edit the Deposit Date manually in receipt program 6. If Deposit Date is not defined for any particular Day or time then system should fetch the receipt creation date as Deposit Date by default in receipt programs 7. Deposit date entered in the above receipt programs can be changed in the Cash book static program even after posting the document. 8. Cash/Bank book details reports can be generated based on deposit date. Additional parameters to be added to handle this. 5 P a g e

6 Proposed Layout of Deposit Date Setup Program Key-in Time From Key-in Time To Deposit Date Remarks Created By Created On Modified By Modified On DD-MM-YYYY HH:MM DD-MM-YYYY HH:MM DD-MM-YYYY Alpha Numeric Alpha Numeric DD-MM-YYYY HH:MM Alpha Numeric DD-MM-YYYY HH:MM : : ID : : : Holiday on , Bank Off ID :47 Key-in Time From (Mandatory with above format) Key-in Time To (Mandatory with above format) Deposit Date (Mandatory with above format) Remarks (Optional) Relevant Error message should be prompted if prescribed format is breached 6 P a g e

7 Bank Receipt - Invoice 7 P a g e

8 8 P a g e

9 Bank Receipt Query Receipts created can be viewed in the below screen with the updated deposit date, for the old records the deposit date will be blank. 9 P a g e

10 Cash Book Query In deposit date column, details will be fetched from the receipt creation, if the user update any deposit slip number with deposit date the same will be over write in the deposit date updated in the receipt creation. If deposit slip process is not done, the date updated in the receipt creation will be displayed here 10 P a g e

11 Cash Book Static Change User has a provision to change the deposit date even after posting the document in the below program 11 P a g e

12 Cash Book Report In the Cash Book report, new condition for deposit date to be added in the date parameter. Only the documents which are updated with deposit date will be fetched in the report when deposit date parameter is selected. 12 P a g e

13 In the cash book report, date check will be shown as Deposit Date if the date parameter is selected as A * Deposit date has no impact with any finance reports. 13 P a g e

14 Scenario:1 Check whether mentioned programs are fetching Deposit date as per the master setup. Scenario:2 Mentioned programs should allow to change Deposit date after fetching as per the master setup. Scenario:3 If master setup is not defined then system should fetch system date (receipt creation) as Deposit Slip Date. Scenario:4 Key-in Time From, Key-in Time To, Deposit Date should allow only with prescribed format. Relevant error message should be prompted if prescribed format is breached. Scenario:5 Deposit Slip Date Setup Query program should reflect the records of corresponding Master Program and should not allow edit/update in Query program. Scenario:6 Cash Book Static Change program should allow to change the deposit date even after posting the document Scenario:7 Check Cash Book Report as explained in Page 12 & P a g e

15 3 Approval This document has been approved as the official Business Requirements Document T.S Lines- Taipei Following approval of this document, changes will be governed by the project s change management process, including impact analysis, appropriate reviews and approvals, under the general control of the Master Project Plan and according to Project Support Office policy. Prepared by Signature Date Author's Name [Title] [Organization] Approved by Signature Date 15 P a g e