COMMUNITY COLLEGE SYSTEM OF NEW HAMPSHIRE BOARD OF TRUSTEES April 12, 2012

Transcription

1 1098 COMMUNITY COLLEGE SYSTEM OF NEW HAMPSHIRE BOARD OF TRUSTEES April 12, 2012 Members Present: Paul Holloway, Katharine Shields, Craig Lawler, Richard Heath, Esteban Lopez, Ned Densmore, Ron Rioux, Nick Halias, Melanie Levesque, Connie Roy-Czyzowski, Claudie Mahar, Ross Gittell, Kim Trisciani, Ann Torr, Jeremy Hitchcock, Harvey Hill, Steven Guyer, Michael Power, Lynn Kilchenstein, Steven Budd, Katharine Eneguess, Susan Huard, Scott Kalicki, Will Arvelo, and Joseph Miller. Regrets: Robert Mallat, William Marcello, Deane Ilukowicz, Allison Lanza, David Paquette, Robert Duhaime, Lucille Jordan, Kristie Palestino, Tara Reardon, and Governor Lynch. Vacancy: Vice-Chancellor 9:30 a.m. Chair Holloway acknowledged the staff and students for the excellent dinner and college event Wednesday evening which included advisory/craft committee members, local legislators and local officials. President Eneguess welcomed the Board to White Mountains CC. A college presentation on BlackBoard and digital technology in the classroom was given by Lori Carrier, Dr. Mary Orff and Tammy Vashaw. Also joining by teleconference was Robin Saunders at River Valley CC. I. Call to Order The business meeting was called to order at 10:15 a.m. at White Mountains CC, Berlin, NH. II. Adoption of Minutes The Board, on motion of Ms. Mahar, seconded by Ms Roy-Czyzowski voted unanimously to approve the minutes of the February 2 and March 20, 2012, meetings as presented.

2 1099 III. Manchester CC and Nashua CC Advisory Committee Nominations The Board, on motion of Mr. Lawler, seconded by Mr. Hitchcock, voted unanimously to approve the following Advisory Committee nominations as presented for a term ending 6/30/15: Anthony Poore and Derrick Wong to Manchester CC Michael O Rourke and Mark Warner to Nashua CC V. Reports from Standing Committees A. Academic & Student Affairs Committee Mr. Hill noted that the committee has not met but has one program approval to be voted on. Question was asked about the regional job availability for graduates. President Eneguess indicated that this was satisfactorily addressed as part of the program review. The Board, on motion of Mr. Hill, seconded by Ms. Roy-Czyzowski, voted unanimously to approve the Medical Assistant Associate Degree program at White Mountains CC, as recommended by the Academic & Student Affairs Committee, effective fall, B. Personnel Committee Ms. Trisciani reported that the committee met on February 13. Most of the meeting was in non-public session discussing contract negotiations. The next meeting is May 21. C. Facilities Committee Trustee Heath indicated that a meeting was held March 27, 2012 at Manchester CC. Matt Moore, Interim Director of Capital Projects, participated in the meeting. Mr. Heath reported on the following projects:

3 1100 Lakes Region CC has selected an architect and construction manager. President Kalicki is working with Mr. Moore to finalize the contracts Manchester CC has selected Eckman as the construction manager for the student center. Hoyle Tanner was selected as the civil engineer for the mechanical units and Warren Street was selected for the welding & computer science projects. Nashua CC has selected Hutter for the design/build of the collision repair facility. The committee approved two contracts: Addition to Automotive Training Center construction contract for Manchester CC with TPD Construction, Sanford, Maine, in the amount of $1,169,000 and Student Center Construction Manager for Manchester CC with Eckman Construction, Bedford, NH in the amount of $454,550. Attorney Butterfield updated the Board on the Nashua CC siding issue. It was explained that the FY14-15 capital budget request is due to Administrative Services by the end of April. Chancellor Gittell has had discussions with Trustee Heath and Presidents. The requests will be the Board-approved projects in the 8-year capital plan. One change is being requested but the dollar figures remain the same. Question was raised as to efforts underway to complete the FY10-11 maintenance projects. Mr. Marr explained that the RVCC site lighting project is underway. The MCC bid for the window wall project came in higher than available funds. He anticipates these funds will be spent or a plan in place by the end of FY13. Discussion followed on the Manchester CC window wall. President Huard explained that the original estimate was just to replace the windows. Another evaluation recommended addressing the heating and ventilation issues at the same time which would yield energy pay back. This raises the cost beyond available capital funds. They are also working with energy companies to investigate options. Dr. Gittell explained that Mr. Marr, Mr. Moore and Attorney Butterfield are working diligently to address/review all capital project contracts and issues and have been meeting with Trustee Heath and the Presidents.

4 1101 Discussion followed on the FY14-15 request and staffing in the capital project area. We are considering options including clerk-of-the-works for projects. D. Finance Committee Mr. Rioux indicated that the committee met March 27, 2012 and has two items requiring Board approval lapse fund request and fees for AY The Board, on motion of Mr. Hitchcock, seconded by Mr. Lawler, voted unanimously to approve the lapse fund request from Nashua CC in the amount of $20,000 to pay legal fees for the TLT Construction Project, as recommended by the Finance Committee. He noted that under the revised tuition/fees policy, there are only certain fees that need Board approval. Dr. Budd explained the River Valley CC one college concept. This will address the tuition inequity between the Keene Academic Center and the main campus. The Board, on motion of Mr. Rioux, seconded by Ms. Shields, voted unanimously to approved the following AY12-13 fees effective fall, 2012 (or as otherwise stated) as recommended by the Finance Committee: Manchester Community College Comprehensive Student Services Fee - increased $3/Admin; $1/Student Activity; $10 Bonding = $14 White Mountains Community College Comprehensive Student Services Fee reduced from $18 to $17 Reduced the Student Activity from $3 to $2 (Admin. $4/Student Activity $2/ bonding $11)

5 1102 River Valley Community College NHTI One College Concept. Tuition rates charged at River Valley main campus will also be charged at the Keene Academic Center. Orthopaedic Technology Clinical Surcharge - A fee of $350 for the summer clinic ORTH 120, effective summer Residence Hall Fee - NHTI Room (super single) $3,368 per semester Mr. Marr explained the CCSNH budget update dated March 16, 2012 as presented to the Finance Committee. The 6.15% that is drawn from each campus to fund the chancellor s office was explained. This is shown by credits sold on chancellor s office report. It was requested that a different reporting method be developed, not using credits sold. E. Governance Committee Trustee Roy-Czyzowski indicated that the committee met on March 8 and referred to the minutes that were sent with the agenda. The Committee recommended the current slate of officers be nominated for another year. They were thanked for their dedication and commitment. The Board on motion of Ms. Roy-Czyzowski, seconded by Mr. Heath, voted unanimously to approve the following slate of officers for 2012/13, as recommended by the Governance Committee: Chair: Vice-Chair Secretary Treasurer Past-Chair Paul Holloway Harvey Hill Kim Trisciani Ronald Rioux Claudette Mahar

6 The Committee also addressed safety and risk management and recommended establishing a two year ad hoc committee to address these issues. After two years, we will reevaluate the need to continue The Board, on motion of Ms. Roy-Czyzowski, seconded by Ms. Mahar, voted unanimously to establish a Safety and Risk Management Ad Hoc Committee. Chair Holloway assigned Mr. Halias chair of this ad hoc committee. Mr. Holloway will confer with him and make additional assignments. Ms. Roy-Czyzowski noted that there are 5 Trustees whose terms end on 6/30/12. We would like to submit names to the Governor for three of these positions (representation: community service and public) for consideration. Presidents were asked to review their current Advisory Committee membership. She asked that recommendations be sent to her. The next Board retreat is November 29. Suggested agenda topics were requested. F. Audit Committee Trustee Shields reported that the committee met March 21. The new internal auditor, Ann-Marie Hartshorn was present. The Committee discussed the capital projects audit by BerryDunn. The Clery Act and compliance were also discussed. Ms. Hartshorn is developing an audit plan which will be presented at the June 6 meeting. VI. Other Reports A. Chairperson s Report Chair Holloway indicated that two Board campus visits have been held and all the others are scheduled. He asked if we should move these visits to a different time of year to get better attendance. The Board made a commitment to visit colleges once a year. It was suggested and agreed that these Board visits be scheduled on the same day as the Board meets for their regular meeting at colleges. He shared the article in the NH Business Review by Peter McNamara, President of the NH Automobile Dealers Association, supportive of community colleges.

7 1104 B. Chancellor s Report Chancellor Gittell noted that during his first ten weeks into this position he has met with faculty and staff at all colleges, met with presidents individually and toured the campuses. He has focused on external factors as well focusing on internal capital and financial matters. A number of contacts have been made by individuals and groups interested in the community colleges initiatives. In the legislative arena, the tax credit legislation was voted inexpedient to legislate. Although we were not successful, positive discussion was generated. He has been meeting regularly with the new TAACCT grant director. Many manufacturing businesses are reaching out to us in connection with this project. The seven CCSNH college presidents, the 4 USNH presidents and chancellors from both Systems held a meeting. Topics included: articulation agreements and the STEM education pipeline. To date, two Vice- Chancellor candidates have met with CCSNH presidents/ administrators and a third candidate will be meeting on Friday. C. Foundation Report Chair Mahar reported as follows: Jan. 31, 2012 March 31, 2012 Ending Value plus accrued income $10,170,925 $10,456, The Foundation is adding innovative programs. For example, through a grant secured through NASA, the Foundation was able to fund WMCC s second WIST (women in science and technology) forum which brought in middle and high school female students considering careers in science, technology, engineering, and math (STEM) fields and paired them with successful professional women in STEM careers. The event included keynote speakers and panelists. WMCC hosted 15 professional women including the lead scientist on a 3-month ice drilling expedition to Antarctica, the State Climatologist (Dr. Mary Stampone), a Wildlife Biologist, an Atmospheric Chemist, a Mechanical Engineer.

8 1105 Great Bay is considering holding a similar WIST event in the fall. The next meeting of the Foundation Board is May 7 at 8:30 a.m. VIII. Non-Public Session The Board, on motion of Ms. Trisciani, seconded by Mr. Heath, voted unanimously, by roll call vote, resolved to conduct a non-public session for the purpose of discussing personnel matters and noting that such a nonpublic session is authorized by RSA 91-A:3, II a. and the Board s executive and deliberative privileges. Each member recorded his or her vote on the motion, which passed by the unanimous vote of all members present. The meeting moved into non-public session at 12:15 p.m. The meeting moved into regular session at 1:05 p.m. Upon reconvening in public session, it was noted by the Chair that no votes were taken in non-public session. IV. Honorary Degree Nominations As noted, the nominations for Honorary Degree are presented as Candidates A and B to protect the names until the President submitting the name wishes it to be announced. The Board, on motion of Ms. Trisciani, seconded by Ms. Roy-Czyzowski, voted unanimously to approve conferring Honorary Degrees to Candidates A and B as recommended. VII. Other Chair Holloway proposed the establishment of a Walter Peterson award. He circulated and explained the guidelines. The first college making the award in the rotation will be Great Bay CC.

9 1106 The Board, on motion of Ms. Trisciani, seconded by Mr. Guyer, voted unanimously to establish the Walter R. Peterson Award, including this award and guidelines in Board Policy where appropriate, and approving Candidate A as the first recipient of the award. The Walter R. Peterson Award recognizes individuals whose contribution to higher education best exemplifies Walter Peterson s values of public service and devotion to higher education. The award will be made annually by the Community College System of New Hampshire (CCSNH). Each year an event to announce and recognize the award winner will be hosted by one of the CCSNH colleges. The event will rotate among the colleges starting with Great Bay Community College which has been involved with the initiation of the award. Walter Peterson was born and educated in New Hampshire. He served four terms in the New Hampshire legislature and was elected Governor in He served as president of Franklin Pierce College for twenty years, as interim president of the University of New Hampshire and interim commissioner of New Hampshire Community Technical Colleges. He served both institutions as a member of their board of trustees. He served on many regional and national boards of higher education and received numerous awards for his work in higher education. Walter Peterson had a clear vision of the relationship between education, the state and its people. He recognized the importance of access and affordability to a quality higher education for ALL of New Hampshire s residents and he knew that a well trained and educated work force served the best interests and future of New Hampshire. He was passionate about the strength of people working together as a greater force than working as individuals. With character as tough as New Hampshire granite, Walter Peterson was an extraordinary public servant of higher education. Trustee Heath indicated he received a memo from Ms. Reid requesting a modification to the Capital Budget Project request for FY The following memo was read. Nashua Community College is constructing an addition/renovation to its auto collision repair program facility, funded through the current capital budget. The original design for the automotive building at NCC was estimated at 3 million dollars, which included equipment. When college requests went to the Chancellor, the need to spread funds out over three college automotive programs resulted in a reduction of the allocation to

10 $2 million for NCC. NCC added operating funds to ensure the construction could be completed NCC respectfully requests that its capital budget request for FY , $200,000 for a maintenance building, be repurposed to purchase equipment for the automotive building. The $200,000 will allow the college to purchase lifts and new equipment for the collision repair program. It is important to note that most of the equipment in collision repair is outdated by 10 years and does not meet the current requirements for green technology. While the maintenance facility is important, we can continue to support the entire campus in the current construct and will look to ways to reallocate space within the building to accommodate the growing needs of the campus. He noted this request was discussed at the Facilities Committee. The Board, on motion of Mr. Heath, seconded by Mr. Guyer, voted unanimously to approve the reallocation/repurposing of Nashua CC s FY14-15 capital budget request of $200,000 from a maintenance building to the purchase of automotive equipment. President Eneguess introduced Leif Becker who will be the next Trustee student representative from White Mountains CC beginning June 1. Mr. Lawler noted he has met with several students and all expressed their recommendation not to increase tuition for the next academic year. NEXT MEETING: June 28, 2012 at Nashua CC The meeting adjourned at 1:07 p.m. Respectfully submitted, Marie Anne Mills Assistant to the Chancellor

11 1108 COMMUNITY COLLEGE SYSTEM OF NEW HAMPSHIRE BOARD OF TRUSTEES April 12, 2012 Non-Public Session Members Present: Paul Holloway, Katharine Shields, Craig Lawler, Richard Heath, Esteban Lopez, Ned Densmore, Ron Rioux, Nick Halias, Melanie Levesque, Connie Roy-Czyzowski, Claudie Mahar, Ross Gittell, Kim Trisciani, Ann Torr, Jeremy Hitchcock, Harvey Hill, Steven Guyer, Michael Power, Lynn Kilchenstein, Steven Budd, Katharine Eneguess, Susan Huard, Scott Kalicki, Will Arvelo, and Joseph Miller. Also in attendance: Mike Marr, Sara Sawyer, Naomi Butterfield and Amy Bourgault. The non-public session was called to order at 12:17 p.m. Discussion followed on the honorary degree nominations and the Walter Peterson award. At 12:20 p.m. the 6 presidents left the meeting. A discussion of personnel issues followed. The non-public session adjourned at 1:05 p.m. Respectfully submitted, Marie Anne Mills, Assistant to the Chancellor