CCSNH BOARD OF TRUSTEES Meeting of October 1 st, 2015

Transcription

1 CCSNH BOARD OF TRUSTEES Meeting of October 1 st, 2015 Attending: Chair Paul Holloway, Vice Chair Kathy Bogle Shields, Treasurer Bob Duhaime, Secretary Kim Trisciani, Chancellor Ross Gittell, Alison Stebbins, Allen Damren, Angela Roussel-Roberge, Claudette Mahar, Connie Roy-Czyzowski, David Paquette, John Stevens, Nathan Wells, Ned Densmore, Nick Evans, Steve Ellis, Steve Guyer, Tricia Lucas, Susan Siegel, Alicia Harvey-Smith, Lucille Jordan, Matthew Wood, Scott Kalicki, Susan Dunton, Susan Huard, Will Arvelo Regrets: Jack Calhoun, Jeremy Hitchcock, Rafael Rojas, Richard Heath, Michael Power, Steve Rothenberg Others Presenting to the Board: Kristyn Van Ostern, Jeanne Herrick, Richard Coladarci, Shannon Reid, Matt Moore I. Call to Order The meeting was called to order by Chair Holloway at 10:00 a.m. at White Mountains Community College in room 145. II. Approval of the Agenda The agenda was approved. No conflict of interest was expressed. III. Approval of Minutes: August 6, 2015 The Board, on motion of Trustee Mahar and seconded by Trustee Shields, voted unanimously to approve the minutes of the August 6, 2015 meeting as amended. IV. Selection of White Mountains CC President Dr. Gittell brought forward the nomination of Matthew Wood as President of White Mountains Community College. Dr. Gittell commended Mr. Wood for his strong performance as Interim President, and explained that he has met with and received support for this nomination from WMCC leadership, faculty, and staff, as well as Mr. Wood s colleagues throughout the System. The Board, on motion of Trustee Guyer and seconded by Trustee Ellis, voted unanimously to approve the nomination of Matthew Wood as President of White Mountains Community College.

2 Trustee Stephen Guyer acknowledged that there has been some criticism of the Board s efforts to decrease, or tuition, especially as there have been budget challenges at some of the colleges. He turned to the student trustees and asked how it impacts them. Trustee Nathan Wells of WMCC stated that the actual dollar amount may not have been critical to him personally, but the commitment by the Board to keep tuition affordable demonstrates to him a sincere concern for students. V Tuition Rates The Board, on motion of Trustee Wells and seconded by Trustee Paquette, voted unanimously to not increase tuition for Academic Year (FY15). Tuition rates per credit will remain at $200 in-state, $300 NERSP, and $455 out-of-state. VI CCSNH Symposium Dr. Gittell announced that the system-wide Symposium is scheduled for Tuesday, October 27, and will be held at NHTI. Over 600 employees are expected to attend, and he encouraged Trustees to attend, as well. The focus this year will be on how to improve best practices toward student retention, completion, and success. A keynote address will be delivered by Davis Jenkins from Columbia University, and there will be a speaker from Broward County College, as well. Chair Holloway and other Board members will be available to meet informally with faculty and staff during the lunch break. VII. Advisory Board Nominations The Board, on motion of Trustee Damren, and seconded by Trustee Shields, voted unanimously to approve the nominations of Doug Cullen and Margaret Lambert to the Manchester CC Advisory Board, and Kevin Davis to the Great Bay CC Advisory Board for terms ending on June 30, VIII. TAACCCT I Grant Dr. Arvelo announced that the TAACCCT I Grant ended September 30. He explained that this grant allowed CCSNH to build manufacturing capacity across the system in partnership industry across the state. Over the course of the grant, more than 8,000 individuals were trained, and six associate degrees, fifteen certificate programs, and 260 manufacturing courses were added system-wide. Dr. Arvelo stated that this grant has allowed us to evolve into other grants and will continue to be a strong asset for both the System and the State. Trustee Guyer thanked Dr. Arvelo for bringing this into the high schools, and Dr. Gittell commended him for his leadership

3 with the grant. Dr. Arvelo praised the work of the campus Program Coordinators and John Randolph. IX. Reports of Standing Committees Governance Committee Ms. Roy-Czyzowski provided an update on the September 21, 2015, meeting of the Governance Committee. The next meeting will be held on November 23, 2015, at 10:30 a.m. in Concord, NH. The Board, on motion of Trustee Shields and seconded by Trustee Mahar, voted unanimously to approve the changes to the Committee Bylaws in Board Policy, Section 100, Articles III and IV. The approved changes will be ratified at the December 3 rd, 2015 Board Meeting. Ms. Roy-Czyzowski thanked current and last years Governance Committee members for their work revising these Bylaws. Dr. Arvelo thanked Ms. Roy-Czyzowski for working with the Presidents, as he feels it s important for them to have a vote, and also for making it possible for members of college advisory committees to participate on committees. Chair Holloway reminded the Presidents that they are encouraged to participate in the Trustee meetings whenever they feel so inclined. Ms. Roy-Czyzowski announced that plans are underway for the Board retreat, which is scheduled for Thursday, February 4, The retreat will consist of a combination of development, information, and discussion. Those with ideas for topics may contact her. Ms. Roy-Czyzowski explained that the Committee is half-way through the creation of the Board Self-Evaluation process. She thanked Dr. Arvelo for his service as a President representative in this process. The group will be looking for recommendations and input regarding how to help the Board learn more about each of the colleges. More on this will be shared in December. Human Resources Committee Ms. Trisciani provided an update on the September 21, 2015, meeting of the Human Resources Committee. She noted that much of the discussion centered on the health plan increase, which came in even higher than the anticipated renewal. The next meeting will be held on November 23, 2015, at 1:00 p.m. in Concord, NH. Ms. Trisciani also announced that a tentative agreement was reached the evening before between the staff negotiating teams. Ms. Trisciani thanked all involved for their work in this process and Dr. Jordan echoed the appreciation, citing the continued commitment to mission by both the SEA and management bargaining teams.

4 Mr. Coladarci described the next steps that the union will take towards presenting the tentative contract to their membership, and how the HR committee of the Board will similarly be briefed by management. Mr. Coladarci further noted that both the faculty and staff bargaining teams had been meeting regularly for months, with a concerted focus on the 25.6% medical plan renewal. He applauded their collaboration and their creative approach to explore a medical plan transition that would still allow bargaining to continue in good faith, unconstrained by a deadline. The discussion about a transition from our current medical plan remains ongoing while employees are being presented additional information and new prospective medical plan options. Dr. Gittell similarly also thanked all those involved in bargaining. Finance Committee Mr. Duhaime provided an update of the September 28, 2015, meeting of the Finance Committee. The next meeting of the Committee is to be determined. The Finance Committee has voted in favor of approving a five-year contract between NHTI and Christian Delivery and Chair Service, Inc., with a total amount not to exceed $151, The Finance Committee has also voted in favor of approving a three-year lease renewal between WMCC and Chapman Industrial, LLC, for space for WMCC Mobile Equipment lab activities. The total amount for the three years is $147, The Board, on motion of Trustee Damren and seconded by Trustee Stebbins, voted unanimously to approve the contracts between NHTI and Christian Delivery and Chair Service, and also between WMCC and Chapman Industrial, LLC. Mr. Duhaime explained that the Finance Committee met with a representative from Fidelity regarding activity over the last year in non-operating revenue. It has been determined that an Investment Policy must be created by this Committee for Board approval. Once created, the Board will reconsider its investments, which are currently conservative. Facilities Committee Mr. Paquette stated that the Finance & Capital Budget and Facilities Committees will meet briefly at 1:00 p.m., following the Board Meeting. The next meeting of the Committee is to be determined. Audit Committee Ms. Shields provided an update of the September 28, 2015, meeting of the Audit Committee. The next meeting of the Committee is scheduled for December 14, A calendar with both internal and external auditing schedules is being developed.

5 The Audit Committee has received a letter from our Internal Auditor pointing out the lack of relationship between the CCSNH and CCNH Foundation Boards, in that there is no formal system for tracking contributions and donation acknowledgments. What does currently exist applies specifically to UNIQUE funds. President Jordan explained that the Foundation Governance Committee is in the process of developing an MOU for this. Chair Holloway asked Ms. Shields, Ms. Roy-Czyzowski, and President Jordan to work together on this on behalf of the Board. Ms. Shields offered to oversee this and report back to the Board. Chancellor Gittell stressed that the Foundation has been fully audited with successful results. An audit is currently underway on adjunct manifests. An information technology security assessment has been scheduled with Berry Dunn. It is expected that they will be reporting back with a risk assessment and recommendations by December. Safety and Risk Management Committee Mr. Stevens provided an update of the September 2, 2015, meeting of the Safety and Risk Management Committee and stated that the Committee would be meeting at 1:30 p.m. at the conclusion of today s Board Meeting. The next meeting of the Committee is to be determined. This Committee will be meeting with all campuses to discuss safety and security practices and concerns. They are encouraging campuses to be proactive in an effort to keep students, staff and faculty safe. A safety symposium is being planned for Spring 2016 for all individuals involved in safety and security throughout the System. Mr. Stevens applauded Sarah Tilton and Jeanne Herrick for their work on both the recently revised student judicial policy and the hazardous waste disposal policy. He noted that Ms. Herrick has also developed a student judicial training process. Marketing Committee In the absence of Mr. Calhoun, Ms. Reid provided an update of the September 14, 2015, meeting of the Marketing Committee. The next meeting will be held on November 10, 2105 at 9:30 a.m. in Concord, NH. The committee discussed the two ongoing state-wide marketing efforts: the dual admission campaign, and the College in the 603 campaign. The USNH has implemented a call center to aide students who have questions regarding the dual enrollment application process and direct them to the appropriate community college. The committee followed up on an earlier topic regarding a strategic enrollment process assessment, which would look at best practices in our admissions and intake processes.

6 Feedback from the presidents was that it would be beneficial to do so but not until a later time period. The committee reviewed a draft proposal for industry co-op marketing partnerships, which would include funding support from industry for specific advertising campaigns aimed at increasing enrollment and the workforce pipeline in targeted industries. An RFQ will go out next spring/summer for a new state-wide marketing vendor. Presidents and college marketing teams will be asked to provide input which will shape the RFQ, and the committee will develop an internal survey to solicit information. Academic & Student Affairs and Workforce Development Committee Mr. Densmore provided an update of the September 16, 2015, Committee Meeting. The next meeting will be held on December 8, 2015, at 9:00 a.m. The Board, on motion of Trustee Densmore and seconded by Trustee Guyer, voted to approve the elimination of the A.A.S. in Building Construction Technology at Manchester CC, tentatively effective Spring 2016, with the understanding that arrangements will be made for those students already committed to the program to have the opportunity to complete their coursework at the college. Aye: Paul Holloway, Kathy Bogle Shields, Bob Duhaime, Alison Stebbins, Allen Damren, Angela Roussel-Roberge, Claudette Mahar, Connie Roy-Czyzowski, David Paquette, John Stevens, Nathan Wells, Ned Densmore, Nick Evans, Steve Ellis, Steve Guyer, Tricia Lucas, Susan Siegel Nay: Kim Trisciani The Board, on motion of Trustee Densmore seconded by Trustee Guyer, voted unanimously to approve the A.A. in Psychology at GBCC, effective Fall X. Legislative Update Ms. Reid reported that we have begun internal planning for the FY18/19 capital budget. A proposed capital budget request will be brought to the Facilities and Capital Budget Committee by January, and then presented for Board approval in February, so that it can be submitted to the State by a late March/early April deadline. LSRs are being filed for the 2016 legislative session. Ms. Reid will reach out to trustees for advice and input.

7 Members of the administration have been meeting with various legislators and provided tours of campuses for some. These have resulted in very positive feedback. The Public Higher Education Study Committee met recently and Chancellor Gittell, Ms. Van Ostern and Ms. Reid presented on our overall financials, priority initiatives and growth strategies, and the student development program that has been launched at GBCC with the opening of the student success center. XI. CCSNH Foundation Update During the Academic Year, over 900 scholarships were awarded to students for a total of $790,000 out of funds held in the Foundation. For the prior year, over 700 scholarships were awarded for a total of $690,000. At this time there is a total of $1.7M in the Foundation expendable accounts which can be spent for scholarships or other programs by the Colleges and Foundation during this academic year. $409,000 of that will be awarded in UNIQUE Endowed scholarships. The UNIQUE Annual Scholarships are separate and distinct from these amounts as they do not come through the Foundation. The FY15 Foundation Audit Report was presented to the Foundation Board by Nathan Wechsler on September 16 th. No control deficiencies or any other findings were noted. The NH Charitable Foundation has committed to $30,000 over three years toward the $48,000 match required to participate in the NASA Grant. We will receive about $90,000 from NASA over the three year period. We are still looking for an additional $18,000 in non-federal match dollars to satisfy our grant requirements for STEM Scholarships. The next meeting of the CCNH Foundation is scheduled for November 9, XII. Chancellor Update Dr. Gittell informed those present that he is visiting all campuses this fall to provide an update on the state of the System. He has met with five of the colleges and System Office to date. These visits consist of a meeting with Leadership Teams and open meetings with faculty and staff. He has been focusing on the following: the 65 by 25 initiative; enrollment; improving student outcomes; improving retention and completion; the upcoming Symposium; and recent budget challenges. He stated that as unemployment has gone down across the state, so has enrollment. This is affecting some of our colleges budgets and presenting challenges that need to be addressed. The third annual join meeting of the CCSNH and USNH boards has been scheduled. The Dual Admissions initiative has exceeded expectations.

8 Dr. Gittell was pleased to report that the New Hampshire Coalition for Business and Education have adopted our goal of 65 by 25. Dr. Gittell thanked President Huard for her efforts towards the 3+1 Nursing Program. The second meeting of the Chancellor s Faculty Academic Advisory Board was held on September 11, where they had a good discussion regarding retention, budget, and the healthcare plan. Dr. Gittell will soon be announcing two visits by presidential candidates at two of our campuses. Students will be able to attend and ask questions. A college attainment event with the CEO of the Lumina Foundation will be held on October 26, Students will be present, and Trustees are invited to attend. Dr. Gittell explained that the Presidents and the Chancellor s Office are working together to address the financial challenges that we are currently faced with. XIII. Chair of the Board Update Mr. Holloway attended the celebration of the TAACCCT I Grant that was held in Rochester recently. Governor Hassan and Senator Shaheen were present. Mr. Holloway met with the USNH Chancellor and Board Chair in August. Mr. Holloway reported that Toyota is moving to Laconia, and commended a job well done in this area. Mr. Holloway commended the Presidents on a job well done in regard to their time spent reinforcing the needs of the System to legislators. It was agreed to stop the meeting for lunch at 12:33 PM. The meeting reconvened at 1:25 PM. XIV. Non-Public Session The Board, on motion of Trustee Trisciani seconded by Trustee Duhaime, voted by roll call to conduct a non-public session for the purpose of discussing a confidential issue, and noted that such a non-public session is authorized by RSA 91-A:3, II (a) and the Board s executive and deliberative privileges. This motion passed by the unanimous vote of all members present.

9 Chair Holloway invited all Trustees and Chancellor Gittell, College Presidents, Mr. Coladarci, Ms. Herrick, Ms. Reid, Mr. Moore, and Ms. Taillon to remain in the room. The meeting moved to a non-public session at 1:26 p.m. The meeting reconvened at 1:49 p.m. Upon reconvening in public session, it was noted by Chair Holloway that no votes were taken in the non-public session. The meeting was adjourned at 1:50 p.m. NEXT MEETING: December 3 rd, 2015 at Nashua Community College. Respectfully submitted, Gretchen Taillon WMCC Assistant to the President

10 CCSNH BOARD OF TRUSTEES October 1 st, 2015 NON-PUBLIC SESSION Members Present: Chair Paul Holloway, Vice Chair Kathy Bogle Shields, Treasurer Bob Duhaime, Secretary Kim Trisciani, Chancellor Ross Gittell, Alison Stebbins, Allen Damren, Angela Roussel-Roberge, Claudette Mahar, Connie Roy-Czyzowski, David Paquette, John Stevens, Ned Densmore, Steve Ellis, Steve Guyer, Susan Siegel, Tricia Lucas, Alicia Harvey-Smith, Lucille Jordan, Matthew Wood, Scott Kalicki, Susan Dunton, Susan Huard Others in Attendance: Kristyn Van Ostern, Jeanne Herrick, Richard Coladarci, Shannon Reid, Matthew Moore, Gretchen Taillon The non-public session was called to order at 1:26 p.m. Discussion followed on a confidential matter. No votes were taken. The non-public session adjourned at 1:49 p.m. Respectfully submitted, Gretchen Taillon WMCC Assistant to the President