BOARD OF DIRECTORS MEETING June 17, 2015 Griffin Campus 7:30 a.m. MINUTES. Don King Roger McDaniel Sherri Moody Jim Ogletree

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1 BOARD OF DIRECTORS MEETING June 17, 2015 Griffin Campus 7:30 a.m. Present: Jehan El-Jourbagy John Fish (conference call) Mattye Gordon Missy Kendrick Absent: Jeff Stribling Staff Members: Dr. Randall Peters Mark Andrews Jim Brown Miriam Caslin MINUTES Don King Roger McDaniel Sherri Moody Jim Ogletree Barbara Jo Cook Melissa Gordon Dr. Dawn Hodges Brent Mayes Phil Smelley Scott Swafford June Wood Charles Woodroof Scott Votaw Brandon Votaw Wanda Hammock Kim Santerre A. CALL TO ORDER June Wood called the meeting to order at 7:30 a.m. B. PROGRAM TOUR GEORGIA FILM INSTITUTE Dr. Peters announced that the program tour for the meeting would be the Georgia Film Institute facilities located currently in the Technology Building on the Griffin Campus. The Ellis Crossing facility is in the planning stage. Dr. Hodges introduced Scott Votaw, Executive Director of the Georgia Film Institute, and Brandon Votaw, one of the film program instructors. Brandon Votaw and Dr. McCloud have been busy revising curriculum and creating a curriculum guide for uniformity in instruction. Scott Votaw gave an overview of the program curriculum; the set and equipment and its ease of mobility; industry interest and donations; enrollment; and the employment opportunities of some of the students. Ms. Wood expressed her pride in the fact that the College is pioneering this program and her appreciation to Mr. Votaw and the instructors for all their efforts. Ms. Wood acknowledged John Fish joining the meeting by teleconference so shortly after his surgery. Ms. Wood provided Mr. Fish a brief overview of the program tour. C. ADDITIONS/CHANGES TO THE AGENDA

2 There were no additions to the agenda. D. APPROVAL OF AGENDA Jim Ogletree made a motion to accept the agenda as presented, Missy Kendrick seconded, and the Board voted unanimously to accept the agenda. E. APPROVAL OF MINUTES FROM LAST MEETING Phil Smelley made a motion to approve the minutes of the April 15, 2015, meeting as presented to each Board member, Roger McDaniel seconded, and the motion carried. F. OLD BUSINESS No old business. G. NEW BUSINESS 1. Approval of FY2016 Board of Directors Meeting Schedule Ms. Wood presented the proposed FY2016 meeting schedule and asked for any suggestions or questions. Ms. Kendrick made a motion to accept the schedule as presented, Mr. Smelley seconded, and the motion carried. 2. Nominating Committee Update Ms. Kendrick spoke on behalf of the Nominating Committee and reminded Board members of the need to fill the vacancy representing Upson County. David Castleberry has made a recommendation. Other recommendations have been received. The committee will meet in July in order to make a recommendation to the full Board. The term chart will also be reviewed at the next meeting. 3. Program Approvals Dr. Hodges presented Information regarding two new Technical Certificates of Credit to support dual enrollment efforts, Forensic Science Fundamentals (FSF1) and Pre-hospital EMS Operations (PEO1). After a brief discussion period, Dr. Hodges requested approval for these certificate programs as presented. Mr. Smelley made a motion to approve the programs as presented, Don King seconded, and the motion carried. Dr. Hodges presented the curriculum information for the Environmental Technology degree (AAS) program. This program expands the recently approved water quality specialist to the degree level. This is a program that has been recommended by Senator Jeffares. Dr. Peters discussed how the currently working population in this field is aging. This program may also allow for accelerated advancement for those in the industry. Jehan El-Jourbagy made a motion to approve the program as presented, Sherri Moody seconded, and the motion carried. 4. Program Termination Video Production (TCC) Dr. Hodges stated that elements of this Technical Certificate of Credit have been integrated into the film program. There has been low to no enrollment in this program for several years. Dr. Peters provided a brief overview of the above the line positions in the film industry and those being taught by

3 the University System and below the line positions with the Technical College System of Georgia being responsible for those programs. Mr. Ogletree made a motion to approve the termination as presented, Ms. El-Jourbagy seconded, and the motion carried. 5. Approval of FY2016 Budget Miriam Caslin presented the proposed FY2016 Annual Operating Budget providing an overview of anticipated revenue and estimated expenses. The total proposed budget for FY2016 is $27,178,498. Ms. Caslin provided details of state, federal, and local funding. Projected expenses are anticipated to be 84% personnel and 16% operating. This represents a conservative budget based on enrollment of 4500 students for fall and spring semesters with an average of 9 credit hours per student and 2400 for summer semester with 6 credit hours. The College could receive additional grant funding at a later date, but this budget represents commitments up to the current time. After a brief discussion on reserves, Ms. Caslin requested that the budget be approved as presented. Scott Swafford made a motion to approve the budget, Mattye Gordon seconded, and the motion carried. H. COLLEGE REPORTS 1. Administrative Services Miriam Caslin reported on the Administrative Services area as follows: The financial statement ending May 31, 2015, was presented. This statement reports revenue collected as $27,991,632.96, representing 85% of the annual operating budget. Expenses reported as $25,118, with the breakdown of expenses as 87% in personnel and 13% in operating. With receivables ($84,813.97), available funds remaining are $2,788, A brief discussion ensued regarding the budget shortfall. Dr. Peters stated that the Technical College System of Georgia responded immediately to assist with the shortfall and also conducted an audit of staffing. The result of the audit indicated that the College is not overstaffed and could be understaffed in specific areas. There remains $1,000,000 to come in State funds for FY2015. The decrease in revenue from the local/ged category is due to a drastic drop in GED testing. 2. Adult Education Melissa Gordon reported on the Adult Education area as follows: The division has received approval for the FY16 grant with a cut in funding. Summer classes have concluded as of this week. Enrollment numbers will be finalized soon. Anticipating approximately a 9% overall decrease (150 students) with declines in Fayette and Spalding counties. Experiencing a changing trend with 40% of enrollment between the ages of 25-44; 80% are below age 45. Continuing to work the program improvement plan for English as a Second Language (ESL). The division is leading the state and exceeding federal benchmarks. Working on team building in the division and with new employees. Welcomed Board members to visit any of the Adult Education locations in the service delivery area. Dr. Peters briefly discussed the new space in Fayette County, formerly Fayetteville Intermediate School.

4 3. Institutional Advancement Barbara Jo Cook reported on the Institutional Advancement area as follows: The internal campaign has concluded with 86% participation and $50,000 in pledges. The Food & Wine Pairing event is scheduled for June 18. Proceeds provide scholarships for Culinary Arts scholarships. The Red Carpet Gala is scheduled for August 15. Thank you to John Fish and Central Georgia EMC. This is the first time Central Georgia EMC has agreed to be a gala sponsor. The Foundation has elected officers for FY16. Jack Smith will serve as Chair, Chris Piland as Vice Chair, Randy Howell as Treasurer, and Hoppy Hopkins as Secretary. The Foundation is on target to receive the designation as a role model board. The Foundation and College held a meet and greet session in Taylor County on May 27. The next session will be scheduled for Butts County. Kristen Miller will be leaving the College with her last day as June 18. Ms. Miller has accepted the UGA Archway Partnership Professional position. 4. Executive Vice President Mark Andrews reported on the Executive Vice President area as follows: The Economic Development Division has worked with 142 companies this fiscal year to include 26,459 contact hours. The division has met one of its benchmarks (26,000 hours) but will continue to strive to also meet the benchmark for number of companies (155). Upcoming training includes Drivers Education with Henry County Schools. The Drivers Education grant will begin around July 1 allowing for a lot more offerings for the future. Perkins and Standard Textile both offering new position openings. The grand opening ceremony for Otsuka is forthcoming. Working with Kyle Fletcher and the Industrial Development Authority on a needs assessment for the Flint River Campus. Dual enrollment numbers are expected to increase for the next fiscal year from 288 students. Current estimates are at 379, not including students from Fayette County and the new Center of Innovation. Opening a welding lab for evening credit students and day dual enrolled students at the Butts County High School. The Griffin Region College and Career Academy is looking to begin classes in fall Miriam Caslin has agreed to serve on this Board. Linda Simmons, Coordinator for the Jasper Center, has graduated from the Georgia Academy for Economic Development. Charles Woodroof asked if there has been a rise in available positions. Mr. Andrews stated there has been a slow, slight increase. A question arose regarding the lack of truck drivers. Dr. Peters stated part of the issue is the requirement for the license and two years over the road experience. There is a need for the industry to better recognize the credential earned through the CDL program. The College s program is at capacity. I. PRESIDENT S REPORT Dr. Peters reviewed the College s FY16 budget allocation from the Technical College System of Georgia. Supporting documentation was provided for informational purposes. A meeting is scheduled today with Dr. Barrow, Superintendent of Fayette County Schools, regarding the use of the former Fayette Intermediate School. Continue to work with Lisa Collins, CTAE Coordinator, to determine course offerings. The College has received approval from the Southern Association of Colleges and Schools Commission on Colleges to have an additional site in

5 Fayetteville. Enrollment in Butts and Henry counties continues to grow, while declining in Upson County. Jasper and Taylor counties are maintaining current levels. Plans are to leverage the Tandberg system to increase offerings at the centers. Xenia Johns defends her dissertation at 2:00 pm tomorrow at Valdosta State University (VSU). Mark Andrews is closing in on his doctorate in higher education at VSU, and Brent Mayes is in his second year at VSU in public administration. Summer enrollment is 2,296. Goal was 2,400. At one point, there were 2,900. Staff is researching what happened to the 600 that did not remain enrolled. Registration for fall is underway. Dr. Peters discussed the upcoming change in leadership for the Board. Scott Swafford will assume the chairmanship in July. Dr. Peters presented Ms. Wood with a plaque as a token of appreciation from the staff, students, and Board members for her service. Ms. Wood stated that she wishes Mr. Swafford her best, thanked the Board for their support, and plans to continue on as a Board member. J. ADJOURN The next Board meeting will be held on July 7, 2015, at 7:30 a.m. on the Griffin Campus. There being no further business, the meeting was adjourned at 9:10 a.m. _ Dr. Randall L. Peters, Executive Secretary