Adding/Editing Course Materials

Transcription

1 Kyle McCann Search Verba Helpdesk > RATEX > Collect for Departmental Admins (Reviewers) Adding/Editing Course Materials Follow Introduction RECENTLY VIEWED ARTICLES The administrator interface in Verba Collect allows you to easily adopt and manage book materials on behalf on your faculty. This article will teach you how to: Approve a class with no books Add historical books, new books, supplies and course packs Edit book statuses Verba Affiliate Commissions Importing Data: Rental Rebate Partner Data Editing/Adding Course Materials Dynamic Rental - Step 3: Rental Scanning & Return Revert books to incomplete Approve adoptions from the course edit page for a particular section. Getting Started To start, navigate to your site s home page, also known as the courses" page in RELATED ARTICLES

2 Collect. Then, locate your unsubmitted course and click on the Course Number. This will bring you to what Verba refers to as the course edit page. Adding/Editing Course Materials Managing/Editing Courses In many cases, the course will have to go through the typical [workflow]. As the role of top- level Approver adopting for an unsubmitted course, however, often times we ll be taking that course straight from Incomplete to Approved. Approving a Course with No Books When a class requires no materials at all, just click the button that says Approve with No Books.

3 A pop- up will then appear - tell us any pertinent information like enrollment, or leave a note!

4 Click Mark As Approved after you're finished making changes. That s it - you re done!

5 Adding Past Books Verba Collect keeps track of all past adoptions that have been used historically for a given course. From the course edit page, locate the middle column where it says Add Past Books and click on the associated button. You should see a drop down that displays all past sections. When you choose a given section from the drop down, the list of books that were used for that class will appear underneath. Locate the book(s) you wish to adopt for, and click on Add Book to List.

6 The Add Book to List button will go away and a check mark will appear on the picture of the book you've selected. The adopted item will appear in the right- hand column under Selected Course Materials Adding New Books If the class does not have any historical adoptions or you wish to add a book that is not in the Add Past Books section, you can add any ISBN to your cart as a newly adopted

7 title. From the course edit page, locate the middle column where it says Add New Books and click on the associated button. Then, enter an ISBN and Verba will try to auto- populate the other fields for you. If you re not sure, just enter as much information as you can. Then click Add Book to List. The adopted item will appear in the right- hand column under Selected Course Materials

8 Supplies and Coursepacks In addition to adding past and newly adopted titles, you can also note supplies and coursepacks from the course edit screen. From the course edit page, locate the middle column where it says Add Supplies & Coursepacks and click on the associated button. When you choose the Add Coursepack, it will add a general Coursepack" entry to your selected course materials so the bookstore knows to look for it, and to get in touch if necessary.

9 The same goes for supplies, except you ll need to leave a brief description of the supplies you intend to use. These are generally something like notepads or goggles that do not have an ISBN. Once you ve entered the necessary supply information, click Add Supplies. Selecting Book Statuses Once all chosen items are in the Selected Course Materials section on the right hand side of the page, you ll need to select the book statuses for these items. From the drop down for each item, select whether or not the book is required or optional for the course, as well as any optional checkbox options.

10 NOTE: Depending on your preferences, you may have other options available besides required and optional. These settings were established during the customization portion of your setup at the beginning of your Collect on boarding process. If you d like to change these statuses for any reason, please contact support@verbasoftware.com for help. Approving An Adoption When a class has all necessary materials adopted, click Approve Adoption

11 A pop- up will then appear - tell us any pertinent information like enrollment, or leave a note! When you're done, click Mark As Approved.

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13 Reverting Classes to Incomplete After approving a class, it s possible a professor may contact you with edits to their requisitions. Alternatively, you may have realized you simply made a mistake in adopting the books yourself. If you ve like to edit an already approved requisition, you can click on Let All Make Edits under the Approve Adoption button You ll see another popup asking for enrollment and note information.

14 Enter that information and click on Revert to Incomplete. This will put the class back

15 to it s incomplete state, where you can either resubmit yourself or contact the professor requesting the same. What Have I Done? In this section you ve learned how to approve a class with no books, add historical books, new books, supplies and course pack, and edit book statuses from the course edit page. Click here to choose your next Collect adventure! Questions about editing/adding course materials? Contact support@verbasoftware.com Want to learn more about Collect for Dept. Admins (Reviewers)? Check out our [FAQ.] Was this article helpful? 0 out of 0 found this helpful

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