INIVTATION TO TENDER - DOCUMENT BACK SCANNING SERVICE (REF:CU2410)
|
|
- Blaze Owen
- 8 years ago
- Views:
Transcription
1 Wards Affected: All Wards ITEM 10 CABINET PROCUREMENT COMMITTEE 4 MARCH 2014 INIVTATION TO TENDER - DOCUMENT BACK SCANNING SERVICE (REF:CU2410) Authors: P Wheeler - Head of IT Strategic Development Tel: (01908) P Mellor - Assistant Director Public Access Tel: (01908) Executive Summary: This report is seeking approval to commence the tender process for a Document Back- Scanning Service for a contract that will be for 2 years, with the option to extend for a further 1 year. The tender is required to support the broader strategy relating to the Corporate Accommodation Programme Strategy (CAPS) and Information Governance. 1 Recommendation(s) 1.1 That the commencement of the tender process, using the Pro5 framework, Contract 390, for the procurement of a Document Back Scanning Service be approved. 1.2 That any recommendation to extend either of these contracts be bought back to this Committee for a decision in sufficient time to allow a new procurement exercise to take place if the Committee consider it more appropriate. 2 Background 2.1 The approved IT Strategy identified the need to implement a regime of Information Governance in order to make effective use of data and comply with legislation. Part of the Information Governance framework is to support the Office rationalisation programme which seeks to create a more efficient use of office space, higher density of office desks and implement electronic document management. The procurement is needed in order to meet the corporate move to a paper-lite office environment using electronic online information and documents. 2.2 Savings identified within the Corporate Accommodation Programme (CAP) will be delivered by making more efficient use of office space and ways of working. The removal of filing cabinets and becoming a paper-lite organisation are fundamental to making the required space saving and supporting a higher density of workstations. 2.3 Putting manual files into an electronic searchable format will enable the Council to better comply with the statutory requirement for Information Governance and more effectively use data to provide services to the citizen, 2.4 A feasibility study (appendix 1) was undertaken to review the options and arrive at estimates and evaluate options 2.5 Based on analysis of what we believe to 75% of the total paper stored onsite, there are around 13 million images. While most of the records are A4 in size, there are a significant number of larger format documents, such as A0 plans, in some collections. Some documents will also require scanning in colour. CPC ITEM10 4 MARCH 2014 PAGE 1
2 2.6 Consultation. The draft specification will be developed in partnership with: ICT Portfolio, IT Strategic Development, IT Strategy Group, Facilities Management, MKSP Services, the Corporate IT board and service areas. Research and analysis has included discussions with the Buckinghamshire County Council and Central Bedfordshire Council s document management programmes. 2.7 Specification The procurement seeks to deliver the following service objectives: Support the Corporate Accommodation Strategy, by releasing office floor space, currently used by filing cabinets. Support the IT Strategy, by moving information and documents to an electronic format, accessed online from a PC. Support the improvement of Information Governance and compliance with legislation mainly Data Protection and Freedom of Information legislation. Support the increase in mobile and remote working due to electronic access to more files The Specification of requirements to support a paper-lite office can be summarised as: The provision of an off-site bulk scanning service, which will transfer paper files and documents into electronic form, which includes: Prepare documents for scanning. Scan documents and process with OCR software to created electronic searchable files and documents. Deliver electronic documents to MKC for storage on IT system. Dispose of paper documents in a secure and environmentally friendly way. Some documents will need to be retained and returned to MKC in original paper format for physical storage (Fraud, Legal, Adoption etc). Social Value- Information and documents will be accessed online, reducing the frequency and need to courier documents between remote sites. Reducing MKC s carbon emissions and impact on the environment. Secure destruction of paper files and documents will be carried out by the supplier in an environmentally friendly process. 2.8 Evaluation Criteria & Panel The MEAT evaluation of the tender includes the following tender specific quality requirements, which are listed below: Area Evaluation Area 1 Tender Price 70% Weighting (%) 2 Quality: Specification of Requirements. 20% 3 Capability: Demonstrate ability to deliver the service. 5% 4 Capability: Performance and Service Levels 5% The 70/30 split in favour of the price over quality is considered appropriate as the delivered product (electronic file/document) is fairly standard across most CPC ITEM10 4 MARCH 2014 PAGE 2
3 suppliers. MKC s volume of paper files is over 10 million images, so price per image is very significant in respect to the overall cost of the service. Tenders submitted will be evaluated by a panel comprising of MKC IT Officer, Facilities Manager, Mailroom Officers, MKSP IT technical Officers. Colleagues within Finance and Legal and Corporate Procurement will be engaged to support the tender process. 2.9 Contract Terms and Conditions The Council s standard Terms and Conditions for contract for Services will be used. Upon approval of this recommendation we will liaise with the legal department to have the Terms and Conditions issued as a formal contract which will then be sealed and stored in the deeds room. The Council s Constitution further requires that all contracts in excess of 100,000 are sealed as deeds with the legal department agreeing contract terms with the client department and making the arrangements for sending out final Terms & Conditions to Contractors and sealing and storage of the final contract in the deeds room Project Management: The service will be managed (monitored and controlled) by the CIMDAS Programme, within the ICT portfolio. The Council s Project Manager for the procurement is CIMDAS Programme Manager. The Council s Senior Client Officer for the procurement and management of the contract is the Head of IT Strategic Development. 3 Alternative Options The following options appraisal has been conducted: 3.1 Do Nothing: This will have an impact of the CAP as valuable office space will not be released to allow for reductions in accommodation space requirements. Filing cabinets full of paper documents will remain on-site within the council offices and office floor space will not be recovered. Files and documents will not be available online from a PC. 3.2 In House Back-scanning This option would require the purchase/lease of large specialist scanning equipment, suitable accommodation to house the devices, and sufficient office space to apply compliant processing standards required in order to meet legal admissibility. Due to the high volumes involved this would be additional equipment over and above that identified in the digital mailroom tender that is also seeking approval. The option would have the potential advantage of having local knowledge of the data being scanned and improve on the indexing of Data. 3.3 European Open (single stage) tender: There are a large number of suppliers in the market place, who are all able to provide the standard document scanning services we require. An open tender would therefore result in an excessive number of tenders. CPC ITEM10 4 MARCH 2014 PAGE 3
4 3.4 European Restricted (2 stages -shortlist and then tender). A restricted European tender process would allow for a pre-qualifying questionnaire (PQQ). However, this may not restrict the number of tenders as most if not all suppliers will be able to provide the required service. 3.5 Framework: (Preferred Option) Although a number of GPS frameworks were reviewed, the Pro 5 Framework, Contract 390 agreement, is specifically designed for document scanning services, which is exactly the service MKC requires. The agreement has 6 regional based companies who provide bulk scanning bureau services. This is considered sufficient to generate competition and best value/price, due to the terms of the framework, contract and standardisation of the services required. 4 Implications 4.1 Policy This procurement seeks to support the Corporate Accommodation Strategy, IT Strategy and the Carbon Management Strategy. 4.2 Resources and Risk The estimated costs of this contract are anticipated to be within the resources set aside for back scanning included as part of the CAP programme. Funding of 700k from New Homes Bonus has been allocated within the wider 4.6m CAP programme for this contract. This has been approved as part of the 2014/15 budget process. The Risk Assessment for this contract is available if requested or directly via Members access to GRACE. In summary: The key opportunity secured by this contract is to: Enable flexible and mobile working practices, moving MKC towards a paperlite office environment. Recover office floor space, which is currently occupied by filing cabinets to allow an increase the workspace density and reduce accommodation requirements Reduce the future storage costs of long term retention archive files and documents, as less filing will enter storage. It is assessed that the delivery of this contract provides a medium likelihood that will secure the opportunities defined, providing MKC with a significant positive Impact. CPC ITEM10 4 MARCH 2014 PAGE 4
5 The key THREATS for this contract have been assessed as: Risk Like liho od Mitigation Not enough suppliers will M Advise potential suppliers of tender respond to the tender to ensure enough interest to achieve best value for MKC Pricing structure may be complex due to the variety of document types and document collections. Price maybe higher than expected and at the upper end of market research estimates. M M Provide document profile information in specification. Simplify files structures where possible. Keep spec of delivered product (electronic file) as simple as possible. Impact after mitigation L L L The governance measures set out in 2.9 above provide a basis to conclude that these threats, properly managed represent a low likelihood with a high Impact. Resources & Risk Implications Should be Y or N dependant on if you have covered this within the report N Capital Y Revenue Y Accommodation Y IT Y Medium Term Plan Y Asset Management 4.3 Carbon and Energy Management No additional green issues will be addressed by this procurement as paper is already recycled and disposed of in a secure, environmentally friendly way. Disposal of paper documents will be performed in a secure and environmentally friendly method complying with DIN level 3, ISO and British Standards or equivalent. 4.4 Legal: The Council has an obligation to process any personal Data in accordance with the principles of the Data Protection Act The Council also has an obligation to provide information requested under the Freedom of Information Act 2000 and under the Environmental Information Regulations This procurement will help the Council in complying with the above duties by having readily accessible electronic information where possible. There is no mandatory statutory consultation required for this procurement. The proposed tender is for services with an estimated value over 700,000 for the proposed period of 3 years (including the option of a 1 year extension). This is above the EU threshold for service contracts and the procurement will come under the full regime of the EU procurement rules including advertisement in the Official Journal of European Union. The Council s Constitution requires that its Cabinet Procurement Committee approves commencement of tenders for all contracts with a value of over 100,000 and also that such contracts are advertised via the Council s system INTEND; and in the Official Journal of European Union where the EU threshold is met. CPC ITEM10 4 MARCH 2014 PAGE 5
6 The proposed price element of the tender is 60 % which is above the 40% that is required by the Council s constitution and the restricted procedure is to be followed. This report therefore seeks approval to commence tender in line with the Council s constitutional requirements. 4.5 Other Implications N Equalities/Diversity N Sustainability N Human Rights Y Y E-Government N Stakeholders N Crime and Disorder N Carbon and Energy Y Policy Annex: WR1406 Electronic Archiving Feasibility Study Report v1.0 CPC ITEM10 4 MARCH 2014 PAGE 6
7
AWARD OF CONTRACT MAINTENANCE AND UPGRADE OF THE HIGHWAYS ASSET MANAGEMENT SYSTEM (REF: CU2373)
Wards Affected: All Wards ITEM 9 CABINET PROCUREMENT COMMITTEE 5 AUGUST 2014 AWARD OF CONTRACT MAINTENANCE AND UPGRADE OF THE HIGHWAYS ASSET MANAGEMENT SYSTEM (REF: CU2373) Author: Rachael Kingsley, Head
More informationCouncillor David Chambers Date of Decision/Referral to O & S REPORT OF: STRATEGIC DIRECTOR (CORPORATE) SDC/08/37
REPORT TO INDIVIDUAL CABINET MEMBER FOR FINANCE, LEGAL AND ICT 20 MAY 2008 Key Decision YES Forward Plan Ref No Corporate Priority ALL Cabinet Portfolio Holder : Councillor David Chambers Date of Decision/Referral
More informationSUBJECT: FRAMEWORK AGREEMENT FOR THE PROVISION OF VIDEO CONFERENCING EQUIPMENT
REPORT TO INDIVIDUAL CABINET MEMBER FOR FINANCE, LEGAL AND ICT 29 FEBRUARY Key Decision YES Forward Plan Ref No Corporate Priority ALL Cabinet Portfolio Holder: Date of Decision/ Referral to O&S Cllr David
More informationCABINET. 24 March 2015
CABINET 24 March 2015 Title: Procurement of Electricity and Gas Supplies Report of the Cabinet Member for Finance Open Report with Exempt Appendix 4 Wards Affected: All Report Author: Andrew Sivess Group
More informationHow to do Business with the London. Borough of Sutton
How to do Business with the London Borough of Sutton February 2013 1 About this guide This guide has been developed to assist businesses wishing to sell their goods and services to the Borough. Contents
More informationReplacement of ICT Systems (Software) Used Exclusively within the Environmental Services Department (Highways and Transport, Technology and Recycling)
Agenda Item No Derbyshire County Council Cabinet Meeting 7 March 2011 Joint Report of the Strategic Director Environmental Services and the Director of Transformation Replacement of ICT Systems (Software)
More informationCABINET. 24 April 2012. Title: Term Contract for Maintenance, Repair and Minor Works on Security and Protection Systems
CABINET 24 April 2012 Title: Term Contract for Maintenance, Repair and Minor Works on Security and Protection Systems Report of the Cabinet Member for Finance and Education Open Report Wards Affected:
More informationWEST LOTHIAN COUNCIL RECORDS MANAGEMENT POLICY. Data Label: Public
WEST LOTHIAN COUNCIL RECORDS MANAGEMENT POLICY RECORDS MANAGEMENT POLICY CONTENTS 1. POLICY STATEMENT... 3 2. PRINCIPLES... 3 DEFINITIONS... 4 3. OBJECTIVES... 4 4. SCOPE... 4 5. OWNERSHIP & RESPONSIBILITIES...
More informationProject Appraisal and Scrutiny Committee Recommendation. E-mail, file storage system and server upgrades
Cambridge City Council To: Report by: Scrutiny committee: Wards affected: Executive Councillor for Customer Services and Resources James Nightingale, Head of ICT Client Services Strategy and Resources
More informationInformation and records management. Purpose. Scope. Policy
Information and records management NZQA Quality Management System Policy Purpose The purpose of this policy is to establish a framework for the management of corporate information and records within NZQA.
More informationSupplier & Contract Management System (SCMS)
Meeting of the Executive Member for Corporate Services and Advisory Panel 30 October 2007 Report of the Assistant Director Audit and Risk Management Supplier & Contract Management System (SCMS) Summary
More informationREGISTERS OF SCOTLAND SUPPLIER GUIDE TO PROCUREMENT
REGISTERS OF SCOTLAND SUPPLIER GUIDE TO PROCUREMENT 1. PURPOSE The purpose of this Guide is to provide suppliers with information and guidance on Purchasing and the Procurement function at Registers of
More informationLONDON BOROUGH OF WALTHAM FOREST
LONDON BOROUGH OF WALTHAM FOREST Meeting / Date Cabinet /December 2015 Report Title Cabinet Portfolio Report Author/ Contact details Wards affected Public Access Appendices ICT Data Centre & Infrastructure
More informationWest Midlands Police and Crime Commissioner Records Management Policy 1 Contents
West Midlands Police and Crime Commissioner Records Management Policy 1 Contents 1 CONTENTS...2 2 INTRODUCTION...3 2.1 SCOPE...3 2.2 OVERVIEW & PURPOSE...3 2.3 ROLES AND RESPONSIBILITIES...5 COMMISSIONED
More informationExecutive 29 October 2015
Executive 29 October 2015 Report of the Assistant Director - Finance, Property & Procurement Portfolio of the Executive Member for Finance and Performance The Future of York s Guildhall & Riverside Summary
More informationCABINET. 18 December 2013
CABINET 18 December 2013 Title: Procurement of Various Supplies and Service Contracts Report of the Cabinet Member for Finance Open Report Wards Affected: None Report Author: Martin Storrs, Head of Procurement
More informationProject Appraisal and Scrutiny Committee Recommendation STRATEGY & RESOURCES 23 MARCH 2015
Cambridge City Council Project Appraisal and Scrutiny Committee Recommendation Project Name: Telecommunications To: Report by: Scrutiny committee: Wards affected: Recommendation/s Executive Councillor
More informationProvision of a Corporate Asset Management Software System
MERTHYR TYDFIL COUNTY BOROUGH COUNCIL Civic Centre, Castle Street, Merthyr Tydfil, CF47 8AN Main Tel: 01685 725000 To: Chairman, Ladies and Gentlemen CABINET REPORT www.merthyr.gov.uk Date Written 7 th
More informationWest Dunbartonshire Council. Follow-up data protection audit report
West Dunbartonshire Council Follow-up data protection audit report Auditors: Lee Taylor (Audit Team Manager) Jonathan Kay (Engagement Lead Auditor) Data controller contacts: Michael Butler (Data Protection/Information
More informationCabinet Member Finance and Resources. Procurement of Electricity and Gas Supplies
Cabinet Member Finance and Resources Procurement of Electricity and Gas Supplies Report by Executive Director Customers and Change Ref No. FR07(11/12) Key Decision Yes Part I Electoral Division N/A Executive
More informationQuick Guide: Managing ICT Risk for Business
Quick Guide: Managing ICT Risk for Business This Quick Guide is one of a series of information products aimed at helping small to medium sized enterprises identify and manage risks when assessing, buying
More informationPage 97. Executive Head of Asset Planning, Management and Capital Delivery
Page 97 Agenda Item 7 Report to: Strategy and Resources Committee Date: 16 December 2013 Report of: Executive Head of Asset Planning, Management and Capital Delivery Ward Location: Not applicable Author
More informationDate: 7 February 2013
Item No. Report title: Classification: Open Ward(s) or groups affected: From: Date: 7 February 2013 Meeting Name: Deputy Leader and Cabinet Member for Housing Management GW2: Leasehold and Ancillary Properties
More informationInformation Management Policy. Retention and Destruction Policy
Information Management Policy Retention and Destruction Policy July 2015 Title: Information Management Policy: Retention and Destruction Policy Author: Directorate/ Division/ Branch acronym / cost centre
More informationICT Strategy 2010-2013
ICT Strategy 2010-2013 If you would like to receive this publication in an alternative format (large print, tape format or other languages) please contact us on 01832 742000. East Northamptonshire Council
More informationNORTH AYRSHIRE COUNCIL CORPORATE ASSET MANAGEMENT STRATEGY 2013-2023 JANUARY 2013
APPENDIX 1 NORTH AYRSHIRE COUNCIL CORPORATE ASSET MANAGEMENT STRATEGY 2013-2023 JANUARY 2013 Page 1 of 10 1. INTRODUCTION It is widely recognised that asset management is a core component of effective
More informationCORPORATE RECORDS MANAGEMENT POLICY
1.1 Introduction Derbyshire County Council is dependent on its records to operate efficiently and to account for its actions. This policy defines a structure for Derbyshire County Council to ensure that
More informationDERBYSHIRE COUNTY COUNCIL. Cabinet. 28th November 2006. Report of the Deputy Chief Executive and Strategic Director Corporate Resources
DERBYSHIRE COUNTY COUNCIL Cabinet 28th November 2006 Report of the Deputy Chief Executive and Strategic Director Corporate Resources County-wide PC Commissioning Unit (Strategic Policy and Budget) 1. PURPOSE
More informationSouth Norfolk Council Business Continuity Policy
South Norfolk Council Business Continuity Policy 1 Title: Business Continuity Policy Date of Publication: TBC Version: 2 Published by: Emergency Planning Team Review date: April 2014 Document Owner: Document
More informationBecoming Tender Ready
Becoming Tender Ready Difference Between Procurement & Tendering Procurement is the process of acquiring goods, works and services, covering both acquisition from third parties and from in-house providers.
More informationELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM REPORT OF THE HEAD OF INFORMATION MANAGEMENT AND TECHNOLOGY
CAB2304 FOR DECISION WARD(S): GENERAL CABINET 13 June 2012 ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM REPORT OF THE HEAD OF INFORMATION MANAGEMENT AND TECHNOLOGY Contact Officer: Tony Fawcett Tel
More informationConsideration of a revised approach and timetable for the education quality assurance contract procurement.
14 Council 23 July 2014 Quality Assurance Contract Procurement Classification Public Purpose For decision Issue Consideration of a revised approach and timetable for the education quality assurance contract
More informationBusiness Change Mandate (Including Budget Mandates) Proposal Number: B18 Title: Strategic Property Review
Business Change Mandate (Including Budget Mandates) Proposal Number: B18 Title: Strategic Property Review All information requested must be completed on the proposed mandate to enable the Cabinet to decide
More informationCHESHIRE EAST COUNCIL
CHESHIRE EAST COUNCIL Cabinet Date of Meeting: 1 st April 2014 Report of: Chief Operating Officer Subject/Title: Total Facilities Management (Forward Plan Ref: CE 13/14-85) Portfolio Holder: Cllr Peter
More informationInformation Governance Policy
Information Governance Policy Version: 4 Bodies consulted: Caldicott Guardian, IM&T Directors Approved by: MT Date Approved: 27/10/2015 Lead Manager: Governance Manager Responsible Director: SIRO Date
More informationITEM NO: 4. Date: 23 March 2010. Pam Williams Borough Treasurer Wendy Poole Head of Risk Management Audit Services. Reporting Officers:
ITEM NO: 4 Report To: AUDIT PANEL Date: 23 March 2010 Reporting Officers: Subject: Report Summary: Recommendations: Links to Community Strategy: Policy Implications: Financial Implications: (Authorised
More informationInformation & ICT Security Policy Framework
Information & ICT Security Framework Version: 1.1 Date: September 2012 Unclassified Version Control Date Version Comments November 2011 1.0 First draft for comments to IT & Regulation Group and IMG January
More informationGUIDANCE NOTE 1.1.1 Building Control (Amendment) Regulations 2014 Procurement Implications for Contracting Authorities
GUIDANCE NOTE 1.1.1 Building Control (Amendment) Regulations 2014 Procurement Implications for Contracting Authorities Office of Government Procurement Building Control (Amendment) Regulations 2014 Procurement
More informationBusiness Continuity Policy and Business Continuity Management System
Business Continuity Policy and Business Continuity Management System Summary: This policy sets out the structure for ensuring that the PCT has effective Business Continuity Plans in place in order to maintain
More informationTEWKESBURY BOROUGH COUNCIL
TEWKESBURY BOROUGH COUNCIL Report to: Executive Committee Date of Meeting: 4 July 2012 Subject: Report of: Director: Lead Member: Number of Appendices: Replacement of the Council s Telephone System Tina
More informationProject Athena Phase 1 Human Resources and Payroll
Executive 14 November 2011 Report from the Director of Finance and Corporate Services Project Athena Phase 1 Human Resources and Payroll Wards Affected: [ALL] 1.0 Summary 1.1 This report concerns the transfer
More informationIf walls could talk. With expertise and planning, property has the potential to reduce costs, generate revenue and. www.nps.co.
Asset Management 2 If walls could talk People will always be the public sector s greatest asset. But with growing demand and year-onyear funding cuts, property and its effective management has become increasingly
More informationCONTRACTS STANDING ORDERS (CSOs) 2015 / 2016 CSO 2015-6 1
CONTRACTS STANDING ORDERS (CSOs) 2015 / 2016 CSO 2015-6 1 PART 3G Contracts Standing Orders 2015/16 Definitions Aggregation is the combining together of the total contract value from separate contracts
More informationSupporting People Delivery of Assistive Technology Monitoring Services
Agenda Item No 13 Bolsover District Council Executive 1 December 2014 Supporting People Delivery of Assistive Technology Monitoring Services Report of the Cllr K Reid, Portfolio Holder for Housing This
More informationGUIDANCE ON PROVISIONS THAT SUPPORT MARKET ACCESS FOR SMALL BUSINESSES
Crown Commercial Service - Delivering value for the nation through outstanding commercial capability and quality customer service THE PUBLIC CONTRACTS REGULATIONS 2015 GUIDANCE ON PROVISIONS THAT SUPPORT
More informationThe ESCC Framework Agreement - A Guide for Local Authorities
POLICY & RESOURCES COMMITTEE Agenda Item 166 Brighton & Hove City Council Subject: Date of Meeting: 19 March 2015 Report of: Procurement of Schools Management Information Systems (MIS) Interim Executive
More informationEXEMPT INFORMATION REPORT NO: 83/2015 Appendix 1 (See Paragraph 11) CABINET. 21 st April 2015. Social Care Case Management System
EXEMPT INFORMATION REPORT NO: 83/2015 Appendix 1 (See Paragraph 11) CABINET 21 st April 2015 Social Care Case Management System Report of the Director for People STRATEGIC AIM: Creating a Safer Community
More informationDOING BUSINESS WITH NHS EDUCATION FOR SCOTLAND
DOING BUSINESS WITH NHS EDUCATION FOR SCOTLAND A SUPPLIER S GUIDE Quality Education for a Healthier Scotland V4 Produced by: The NES Procurement Team commissioning@nes.scot.nhs.uk January 2012 INDEX 1.
More informationSCRUTINY PANEL. 12 February 2015 REVIEW OF ICT SERVICES. Report of the Director of Resources
REPORT NO: 49/2015 SCRUTINY PANEL 12 February 2015 REVIEW OF ICT SERVICES Report of the Director of Resources STRATEGIC AIM: All 1. PURPOSE OF THE REPORT 1.1 To update the panel on the plan for the review
More informationProcurement Policy Note Use of Cyber Essentials Scheme certification
Procurement Policy Note Use of Cyber Essentials Scheme certification Action Note 09/14 25 September 2014 Issue 1. Government is taking steps to further reduce the levels of cyber security risk in its supply
More informationLondon Borough of Bromley COMMISSIONING - PROPOSED TOTAL FACILITY MANAGEMENT CONTRACT
Report No. DRR14/089 London Borough of Bromley PART 1 - PUBLIC Decision Maker: Executive Date: 15 th October 2014 Decision Type: Non-Urgent Executive Key Title: COMMISSIONING - PROPOSED TOTAL FACILITY
More informationProcurement and contract management strategy
Procurement and contract management strategy Approved 2015 by Contents 1 Introduction...3 1.1 Purpose of procurement and contract management strategy 1.2 What is procurement? 1.3 What is contract management?
More informationJOB PROFILE. Collaborate and work effectively with team members within the section and the rest of the Transformation Service.
JOB PROFILE Job Title: Principal Commissioning Officer Consultant 3 Department: Corporate Resources Ref: DCC/14/0344 Section: Transformation Service Job Family: Transformation Job grade: 12 Purpose of
More informationAPPENDIX 2 GENERIC OPERATIONAL RISKS RISK TABLES & ADDITIONAL ACTION PLANS MONITORING REPORT MARCH 2006
APPENDIX 2 GENERIC OPERATIONAL S TABLES ADDITIONAL ACTION PLANS MONITORING REPORT MARCH 2006 GENERIC S AFFECTING MOST OR ALL SERVICES OPERATIONAL S OF HYNDBURN BOROUGH COUNCIL PROFESSIONAL LIKELI- HOOD
More informationGuidance for managing your records effectively (1)
LINCOLNSHIRE COUNTY COUNCIL Information Governance Guidance for managing your records effectively (1) Document reference: IG.002 Operational date: June 2011 Policy prepared by: Christopher Johnson Policy
More informationREPORT OF: DIRECTOR OF DEMOCRATIC AND LEGAL SERVICES 13/358 WARDS AFFECTED: ALL
REPORT TO CABINET TO BE HELD ON 15 OCTOBER 2013 A ITEM Key Decision YES or NO Forward Plan Ref No Corporate Priority All Cabinet Portfolio Holder Cllr Jane Kenyon REPORT OF: DIRECTOR OF DEMOCRATIC AND
More informationIan Parry, Deputy Leader and Cabinet Member for Strategy, Finance and Corporate Issues said,
Cabinet Meeting on Wednesday 16 December 2015 Support Services Service and System Replacement Ian Parry, Deputy Leader and Cabinet Member for Strategy, Finance and Corporate Issues said, As a well-run
More informationIFRS FOUNDATION DOCUMENT RETENTION AND DESTRUCTION POLICY
IFRS FOUNDATION DOCUMENT RETENTION AND DESTRUCTION POLICY Purpose The purpose of this policy is to provide the IFRS Foundation with a framework to govern management decisions on whether particular documents
More informationOFFICIAL. NCC Records Management and Disposal Policy
NCC Records Management and Disposal Policy Issue No: V1.0 Reference: NCC/IG4 Date of Origin: 12/11/2013 Date of this Issue: 14/01/2014 1 P a g e DOCUMENT TITLE NCC Records Management and Disposal Policy
More informationBLABY DISTRICT COUNCIL
BLABY DISTRICT COUNCIL Meeting: Cabinet Executive Date: 30 June 2008 Subject: Report of: Status: Telephone Replacement System Head of ICT Services Public 1. Purpose of Report 1.1 To seek authority to allocate
More informationPolicy Document Control Page
Policy Document Control Page Title Title: Information Governance Policy Version: 5 Reference Number: CO44 Keywords: Information Governance Supersedes Supersedes: Version 4 Description of Amendment(s):
More informationProcurement Strategy 2013-2017 Delivering Social Value for our Community
Procurement Strategy 2013-2017 Delivering Social Value for our Community Making Bath & North East Somerset an even better place to live, work and visit 1 Picture courtesy of Bath & News Media Group Our
More informationAn Introduction to Green Purchasing and Public Procurement
An Introduction to Green Purchasing and Public Procurement Green Purchasing What is Green Purchasing? Quality Total Cost Delivery + Environment Balancing Q C D and E = Green purchasing Green Purchasing
More informationProcurement of Goods, Services and Works Policy
Procurement of Goods, Services and Works Policy Policy CP083 Prepared Reviewed Approved Date Council Minute No. Procurement Unit SMT Council April 2016 2016/0074 Trim File: 18/02/01 To be reviewed: March
More informationJOB DESCRIPTION. CHIEF ENGINEER (Infrastructure) Grade: BBB (SCP 210-213) Post No.: 051/7200 Reports to: Head of Highways & Design
JOB DESCRIPTION 1. Service: HIGHWAYS & DESIGN Location: Job Title: Barnet House CHIEF ENGINEER (Infrastructure) Grade: BBB (SCP 210-213) Post No.: 051/7200 Reports to: Head of Highways & Design 2. Context
More informationInformation Management Strategy. July 2012
Information Management Strategy July 2012 Contents Executive summary 6 Introduction 9 Corporate context 10 Objective one: An appropriate IM structure 11 Objective two: An effective policy framework 13
More informationMedical Billing - A Guide to the Patient Administration System
Appendix 3 Information Governance Standards 3e.2 : Patient IG Standard Level 1/2 Comments 5.001 The Board has an approved patient records policy, which includes storage to accommodate casenotes etc. There
More information(Cabinet 10 December 2014) The supply of Hard Facilities Management (Hard FM) maintenance services to the County Council estate
Somerset County Council Cabinet 10 th December 2014 (Cabinet 10 December 2014) Paper H Item No. 11 The supply of Hard Facilities Management (Hard FM) maintenance services to the County Council estate Cabinet
More informationSenate. SEN15-P17 11 March 2015. Paper Title: Enhancing Information Governance at Loughborough University
SEN15-P17 11 March 2015 Senate Paper Title: Enhancing Information Governance at Loughborough University Author: Information Technology & Governance Committee 1. Specific Decision Required by Committee
More informationLIABILITY INSURANCE AND LIABILITY CLAIMS HANDLING TENDER AND BROKERAGE SERVICES IN RESPECT THEREOF
LIABILITY INSURANCE AND LIABILITY CLAIMS HANDLING TENDER AND BROKERAGE SERVICES IN RESPECT THEREOF Cabinet Date 4 February 2015 Finance and Change Key Decision Background Documents Location/Contact for
More informationPUBLIC REALM COMMUNITY SAFETY, ECONOMIC DEVELOPMENT AND REGENERATION OVERVIEW AND SCRUTINY COMMITTEE
PUBLIC REALM COMMUNITY SAFETY, ECONOMIC DEVELOPMENT AND REGENERATION OVERVIEW AND SCRUTINY COMMITTEE 19 FEBRUARY 2013 SHARED SERVICE FOR PARKING WITH THE LONDON BOROUGH OF BROMLEY 1 SHARED SERVICES BACKGROUND
More informationWe then give an overall assurance rating (as described below) indicating the extent to which controls are in place and are effective.
Good Practice Audit outcomes analysis Police Forces April 2013 to April 2014 This report is based on the final audit reports the ICO completed in the Criminal Justice sector, specifically of Police forces,
More informationThe Future of Adventure Play in Islington
Children s Services 222 Upper Street, London N1 1XR Report of: Executive Member for Children and Families Meeting of: Date Ward(s) Executive 27 th November All Delete as appropriate Non-exempt SUBJECT:
More informationDERBYSHIRE COUNTY COUNCIL BUSINESS CONTINUITY POLICY
DERBYSHIRE COUNTY COUNCIL BUSINESS CONTINUITY POLICY VERSION 1.0 ISSUED JULY 2015 CONTENTS Page CONTENTS VERSION CONTROL FOREWORD i ii iii POLICY 1 Scope 1 Aim and Objectives 1 Methods and Standards 1
More informationDirector of Asset Management and Repairs
Job details Job title: Director of Asset Management Responsible to: Executive Director of Property Responsible for: Location: Overview of the role The overall purpose of the Director of Asset Management
More informationContract Standing Orders and Procedure - A Guide For Council Employees
Hampshire County Council Constitution Part 3:F Contract Standing Orders 1. Interpretation 2. Status of, and Compliance with, Contract Standing Orders 3. Approval to Commence Procurement 4. Contract Value
More informationLONDON BOROUGH OF WALTHAM FOREST
LONDON BOROUGH OF WALTHAM FOREST Meeting / Date 22 nd June 2015 Report Title Cabinet Portfolio Report Author/ Contact details Wards affected Public Access Contract for the provision of Total Facilities
More informationHow To Manage A Business Continuity Strategy
Business continuity strategy 2009 2012 Table of contents 1 Why this strategy is needed 3 2 Aim of the strategy 4 3 Our approach to business continuity 4 PROCESS 4 STRUCTURE 5 DOCUMENTATION 6 DISRUPTION
More informationLONDON BOROUGH OF WALTHAM FOREST
LONDON BOROUGH OF WALTHAM FOREST Meeting / Date Cabinet 13 th November 2012 Agenda Item 10 Report Title Cabinet Portfolio Report Author/ Contact details Wards affected Public Access Appendices OneSAP ERP
More informationCONSTITUTION PART 4 CONTRACT PROCEDURE RULES
CONSTITUTION PART 4 CONTRACT PROCEDURE RULES (last revised January 2016) A Brief Guide to the Contract Procedure Rules These Contract Procedure Rules promote good purchasing practice, public accountability
More informationA GOOD PRACTICE GUIDE FOR EMPLOYERS
MITIGATING SECURITY RISK IN THE NATIONAL INFRASTRUCTURE SUPPLY CHAIN A GOOD PRACTICE GUIDE FOR EMPLOYERS April 2015 Disclaimer: Reference to any specific commercial product, process or service by trade
More informationNSW Government. Data Centre & Cloud Readiness Assessment Services Standard. v1.0. June 2015
NSW Government Data Centre & Cloud Readiness Assessment Services Standard v1.0 June 2015 ICT Services Office of Finance & Services McKell Building 2-24 Rawson Place SYDNEY NSW 2000 standards@finance.nsw.gov.au
More informationdocument destruction Our passion.
document destruction Your office. Our passion. safeguard Our secure destruction service meets all the necessary compliances and helps to support ISO 9001, ISO 14001 and CSR objectives as well as improving
More information38. Project Management
Draft 1 - RGU: Master Retention Schedule (MaRS) November 2008 38. Project Management The function of managing projects. The original copy of the records in this section will be held by and. Some records
More informationUPDATE ON THE INTERNAL AUDIT AND INVESTIGATION SHARED SERVICE
Audit Committee 28 January 2015 UPDATE ON THE INTERNAL AUDIT AND INVESTIGATION SHARED SERVICE Report by Head of Internal Audit and Investigations Purpose To provide Audit Committee with an update and review
More informationCommunity and Built Environment Localities and Safer Communities Business Continuity Management Policy Andrew Fyfe
Community and Built Environment Localities and Safer Communities Business Continuity Management Policy Andrew Fyfe 4 Aug 14 Draft v4.4 TBC Resilience Team BCM Policy draft v4.4 1 4 Aug 2014 Statement of
More informationCABINET June 2nd 2015 EXECUTIVE SUMMARY OF AGENDA ITEM 6
CABINET June 2nd 2015 EXECUTIVE SUMMARY OF AGENDA ITEM 6 Report title: CUSTOMER AND STOCK DATABASE SYSTEM RENEWAL (LIBRARY MANAGEMENT SYSTEM) Wards affected: All Strategic Director: Alison Comley Report
More informationInformation Management Policy for The Treasury Department
Information Management Policy for The Treasury Department File reference: [ITM/POL/01] Table of contents Topic Page Purpose 1 Scope 1 Policy statement 2 Policy context Laws and standards Record keeping
More informationFRAMEWORK BRIEF. Document Storage, Scanning & Related Services
FRAMEWORK BRIEF Document Storage, Scanning & Related Services FRAMEWORK OVERVIEW HealthTrust Europe s (HTE) Document Storage, Scanning and Related Services framework agreement offers a simple and compliant
More informationThe Transport Business Cases
Do not remove this if sending to pagerunnerr Page Title The Transport Business Cases January 2013 1 Contents Introduction... 3 1. The Transport Business Case... 4 Phase One preparing the Strategic Business
More informationPARLIAMENTARY AND HEALTH SERVICE OMBUDSMAN. Records Management Policy. Version 4.0. Page 1 of 11 Policy PHSO Records Management Policy v4.
PARLIAMENTARY AND HEALTH SERVICE OMBUDSMAN Records Management Policy Version 4.0 Page 1 of 11 Document Control Title: Original Author(s): Owner: Reviewed by: Quality Assured by: File Location: Approval
More informationSkills Funding Agency Conditions of Funding Allocation for 2015-16 and the extension of the current Community Learning Contracts
Skills Funding Agency Conditions of Funding Allocation for 2015-16 and the extension of the current Community Learning Contracts AGENDA NO: Cabinet Date 15 April 2015 Children & Young People and Strategic
More informationBSBINM501A Manage an information or knowledge management system
BSBINM501A Manage an information or knowledge management system Release: 1 BSBINM501A Manage an information or knowledge management system Modification History Not applicable. Unit Descriptor Unit descriptor
More informationCloud Computing and Records Management
GPO Box 2343 Adelaide SA 5001 Tel (+61 8) 8204 8773 Fax (+61 8) 8204 8777 DX:336 srsarecordsmanagement@sa.gov.au www.archives.sa.gov.au Cloud Computing and Records Management June 2015 Version 1 Version
More informationBUSINESS CONTINUITY MANAGEMENT FRAMEWORK
BUSINESS CONTINUITY MANAGEMENT FRAMEWORK Document Author: Civil Contingencies Service - Authorised by the CCS Joint Management Board - Version 1.0. Issued December 2012 Page 1 FRAMEWORK STATEMENT Business
More informationPage 5. The Adult Social Services and Health Committee. The Strategic Director of Adult Social Services, Housing and Health
Page 5 Agenda Item 5 Report to: The Adult Social Services and Health Committee Date: 20 th November 2012 Report of: The Strategic Director of Adult Social Services, Housing and Health Ward Location: All
More informationCaedmon College Whitby
Caedmon College Whitby Data Protection and Information Security Policy College Governance Status This policy was re-issued in June 2014 and was adopted by the Governing Body on 26 June 2014. It will be
More informationProcurement Practice Guide. A Guide to Products and Services Contracting, for Public Authorities
Procurement Practice Guide A Guide to Products and Services Contracting, for Public Authorities November 2015 Table of Contents INTRODUCTION... 3 PURCHASES UP TO $50,000... 7 PURCHASES $50,000 UP TO $250,000...
More informationCABINET 17 JANUARY 2012 MERGER/ACQUISITION OF RIDGEWAY PARTNERSHIP NHS TRUST
[Type text] Division(s): CABINET 17 JANUARY 2012 MERGER/ACQUISITION OF RIDGEWAY PARTNERSHIP NHS TRUST Introduction Report by Director for Social & Community Services 1. Ridgeway Partnership (Oxfordshire
More informationBIG LOTTERY FUND Document archive and retention policy
BIG LOTTERY FUND Document archive and retention policy December 2010 Sonia Howe Head of Information Governance For further information regarding retention schedules please contact Page 1 of 18 Version
More information