Getting started with

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1 Getting started with The modern recruiting hub that will clear the clutter and connect you with qualified candidates for your business.

2 Welcome to Louisiana Job Connection. This Getting Started Guide will help you establish your company s presence and become better acquainted with Louisiana Job Connection s features, so you can start locating the right employees for your team. This guide will explain the following important steps: 03 Creating a Company Profile 04 Managing Multiple Divisions 05 Managing Users 06 Creating a Custom Landing Page 07 Using your Dashboard 08 Searching for Qualified Candidates 09 Posting Jobs 10 Scraping Jobs 11 Using the Inbox 12 Viewing and Messaging Job Matches Have your company s 10-digit Louisiana State Tax ID and 9-digit Federal Employer ID number in hand before you register. If you have questions that are not answered here, please contact Louisiana Job Connection support at (877) Support staff is available from 8 a.m. - 5 p.m., Monday through Friday. PAGE 2

3 Creating a Company Profile The first step in recruiting top candidates on Louisiana Job Connection is registration. The process takes only a few minutes. Employers often equate time with quality during the hiring process, but slow hiring can actually put a damper on the experience for job seekers. Entrepreneur Your 5-step registration starts with the Register link on the home page. 1 The first step in the registration process is to enter your personal Administrator Account Information. 2 The Employer Identification step is where you provide some of the corporate identification information listed in the box on the right. The Louisiana State Tax ID verifies that your company is a Louisiana business. All of the information required for your registration should be readily available. Gathering it beforehand will make your registration run more smoothly. 3 In the third section, Employer Information, provide details about the your company s size and type. 4 Profile Options allows you to optimize Louisiana Job Connection for your company s needs. Specify the size of your recruitment team. Enter jobs manually or reduce management time by scraping them from another site. Have applicants submit résumés through Louisiana Job Connection or your company s applicant tracking system. Opt to develop a customized landing page targeted to job seekers or send candidates to your company website. Set your default match threshold which determines how closely job seekers must meet your job requirements before they show up on your dashboard. 5 In Communication Preferences, determine the type and frequency of notifications you would like to receive. Before you start the registration process, you will need your company s: 10-digit Louisiana State Tax ID 9-digit Federal Employer Identification Number Corporate company name, headquarters address, as well as the Louisiana name and address (if different from corporate name and headquarters address) Industry Title (i.e. construction), according to the U.S. Census Bureau s North American Industry Classification System (NAICS) Number of employees around the world and in Louisiana Finally, click Save & Continue to answer additional details about company benefits and policies. PAGE 3

4 Managing Multiple Divisions Louisiana Job Connection is customizable for companies of all sizes. If your company manages recruitment with multiple teams across multiple divisions, the site can be customized to work for you with a few simple steps. Now is the time to work harder than ever to make simplicity the mantra for HR, leadership, and management strategies. - Forbes 2 Ways to Bundle During Step 4 of the registration process, Profile Options, you have the option of specifying that your company uses divisional recruiting teams. This will allow you to designate a name, leader and leader s address for each additional division. The result will be a bundle of divisions: the one you are creating by registering, as well as those you add at this step in registration. A bundle can also be created if someone else creates an account at Louisiana Job Connection after you, using the same State and Federal Tax IDs. In either case, Louisiana Job Connection will follow up with your company to confirm the bundled accounts and to designate a Super Master Admin to oversee all divisions. Establish divisions at registration. Super Master Admin view Once a Super Master Admin is designated, he or she will receive an with a separate login link. In the system, the Super Master Admin will have a view of all divisions, along with Master Admin names and contact information. Clicking on any one of the divisions will allow the Super Master Admin to access the divisional account with the same privileges as a Master Admin: adding and deleting users, posting and editing jobs and corresponding with candidates. TIP: The Super Master Admin can also serve in the dual role of Master Admin of one of the company s divisions. The Super Master Admin view provides access to all of your company s divisions. PAGE 4

5 Managing Users Louisiana Job Connection works for recruiting teams of one, or many. As the Master Admin of your company s site, you can determine who else on your team has access to your account. The highest-performing companies are now pushing more and more responsibility onto the shoulders of hiring managers. Forbes Adding users is easy. 1 In the navigation, click Company Profile, and select Manage Users. Access your Company Profile from the navigation. 2 On the Manage Users tab, click Add New User, and complete the information. 3 Once you add a new user, he or she receives an with login instructions. TIP: The Master Admin can also edit or delete users at any time under the Manage Users tab. Reassigning the Master Admin Role To reassign the role of Master Admin, simply click the Master Admin button. Users names and areas of oversight appear as the Master Admin adds them to the list. Master Admins can easily reassign their roles to another user by clicking the Master Admin button. PAGE 5

6 Creating a Custom Landing Page Louisiana Job Connection gives you the option to create a customized landing page for job seekers. It s your opportunity to make a great first impression and show potential employees why they should join your team. The 50 companies that make the Best Places to Work list have common attributes that communicate a lot about their company culture: opportunities for career advancement, great colleagues and challenging work environments. Forbes After electing to create your company s landing page during registration, a message on your dashboard will prompt you to complete it. If you did not opt to create a company landing page, you can always change this preference in the Profile Details tab under Company Profile. 3 Easy Steps Design this page with your target job candidates in mind. The goal is to differentiate your company from the competition. Use the checkboxes to specify what you want to display about your company. 1 Determine what you want job seekers to know about your company, and then select areas of content you want to display. TIP: Ask yourself: What would job seekers most want to know about my company? How can we demonstrate our company s culture? What makes our company a great place to work? 2 Upload your logo (at a maximum pixel size of 300 x 200 and a file size no larger than 300kb), and fill in content areas. You probably will want to link to your company website. A few easy questions guide you through the process of building your landing page content. 3 Save and continue. Arranging (and Re-arranging) the Layout You can easily arrange the layout by dragging, dropping and re-sizing content areas. Just point, click and drag. You can change the layout as often as you like. The drag and drop interface makes it easy to arrange your landing page. PAGE 6

7 Using Your Dashboard The Louisiana Job Connection dashboard is the command center for your recruitment activities. From here you can get a quick overview of recent activity and perform some of your most important recruitment functions. On average 250 resumes are received for each corporate job opening. ere.net There are 3 main sections to the dashboard. 1 At-a-Glance Section Displays numbers of jobs posted, matches found and résumés submitted Clicking in this section will bring you to your Manage Jobs page. 2 Recent Messages The dashboard displays your most recent messages. From here you can go to your Manage Jobs page, your inbox or compose a new message. 3 Profile Notifications The notifications at the bottom of the page will remain until you complete the instructions. From the dashboard, you can get a quick overview of recent activity and perform some of your most important recruitment functions. Job Scraping Notification If you elected to scrape job postings from another location, an orange notification bar will appear when new jobs are scraped. This notification reminds you when it is time to review and publish the new postings. A notification bar alerts you to new scraped jobs. PAGE 7

8 Searching for Qualified Candidates In addition to posting jobs, Louisiana Job Connection allows you to search for candidates from a broad pool of job seekers. These guidelines will help you make the most of your search. 85% of the workforce is actively or passively looking for work and willing to talk to you. LinkedIn Begin your search by entering basic information Keyword(s) Supply keywords you would want to find on the ideal candidate s profile (ex. for accounting experience, type accountant, or spreadsheet ). Separate multiple keywords with a comma. Industry(ies) Select industries to search for jobseekers. Choose up to three. Job Field(s) Select desirable job fields. Choose up to three. Experience Identify the years of experience you want candidates to have. Location(s) Narrow your search based on where job seekers have specified they are willing to work (statewide, by region or multiple regions). The search feature provides a number of variables to help you focus your search. View Search Results Narrow your choices by filtering match results. Send a candidate a message, browse candidate profiles, or start a new search. Search results are returned with options to view candidate profiles or narrow your search further. PAGE 8

9 Posting Jobs Louisiana Job Connection uses your job posting to find the best candidates for your company. The more information you supply, the better the matches will be. If you opted to post jobs manually when you created your account, the following guidelines will explain the posting process. The age of hiring with generic job boards is over, and it s about time you realign your hiring strategy. Fast Company Post Jobs Directly from Your Dashboard From the Dashboard, click the CREATE A NEW JOB button. Answer the questions to complete the information under Job Details. The more information you provide, the more precise your matches will be. Determine who can see the job, and set the match threshold. The job posting process starts right from your dashboard. Complete Job Requirements, Compensation Specifications, Benefits and, on the next screen, add any Additional Job Details. You ll need to know specifics, such as any required licenses or certifications, necessary travel or shift work and any required tests or assessments. Click Review to see a preview of your posting. Click Edit Job, if necessary, to make changes and Post Job when your posting is final. Now you re ready to receive applicants. You can view your posted jobs anytime from your dashboard by clicking Manage Jobs. $ Louisiana Job Connection will walk you through the process of posting your job for the best, most precise results. You can opt not to disclose salary and compensation specifications to applicants. However, it s important to enter the information in the job profile, so the algorithm can accurately match candidates and jobs. PAGE 9

10 Scraping Jobs If you already post jobs on another website, Louisiana Job Connection allows you to automatically scrape them by simply providing the URL. This is another way you can customize the site, eliminating the need to create postings twice. According to a survey of more than 15,000 graduating college students, things like career advancements, salary, and training or mentorship top the list of priorities for graduating college students deciding where to work. Achievers and ConnectEDU Setup You will have the choice to scrape jobs when you register with Louisiana Job Connection. Simply copy and paste the URL into the appropriate field from your existing job posting page. This can be your company s careers page or another recruiting site you manage or work with. TIP: If you choose to scrape jobs, you will not have the option to post jobs manually. You can change your posting preference in your profile settings at any time. However, you can always search for candidates, regardless of your job posting preference. Refer to the Searching for Qualified Candidates page for more information. You will get a notification on your dashboard when new scraped jobs are ready for review. Managing Scraped Jobs 1 Louisiana Job Connection will scrape jobs every 24 hours, posting a notification to your Master Admin account when new jobs are added. Edit or delete scraped jobs from the Scraped Jobs landing page. 2 Clicking the notification will bring you to the pending jobs landing page. From there, you can choose to edit or delete jobs. 3 Once you click EDIT, you can review and modify as needed, and then POST. Once a job is posted, it moves to your Manage Jobs page and can be managed at any time. Review and edit your scraped jobs before publishing them. What if Scraped Jobs are Modified? When scraped jobs are changed at the original source, a notification will appear next to the job title. You can then choose to leave the job as is or post the updated version. PAGE 10

11 Using the Inbox It s easy to communicate with job candidates through your Louisiana Job Connection inbox. In fact, your inbox will allow you to send messages and respond to inquiries without ever leaving the site. Only 15 percent of job seekers say companies are responsive throughout the hiring process. Careerbuilder 2013 Candidate Behavior Survey Getting to Know Your Inbox Having initial conversations with candidates through your Louisiana Job Connection inbox allows you to keep recruiting separate from your regular workflow. Your inbox allows many of the same functions as traditional programs: Compose new messages from the top left of your inbox. Read or Reply to messages from job seekers. Unread messages will appear in bold text. Open with a click. Save, print or view job seekers profiles. Delete a message by clicking the trash can icon at the top of the page. TIP: Your dashboard also provides a preview of your inbox, so you can access messages straight from your command center. Your inbox functions like most traditional programs.! Never miss a message from your prize candidate. An unread message notification on your navigation bar will let you know right away when there are messages in your inbox. The navigation bar alerts you to new messages. PAGE 11

12 Viewing and Messaging Job Matches Louisiana Job Connection makes it easy to view and send messages to all of your potential candidates, whether they are perfect matches or just interested job seekers. Recruiters report that over 50 percent of applicants for a typical job fail to meet the basic qualifications for that job. Wall Street Journal View 3 Types of Job Candidates from your Manage Jobs Page 1 Matches who have applied job seekers who are matches and have applied 2 Matches who have not applied potential job seekers who match but have not applied 3 Other Applicants those who are not matches but have still submitted résumés (applies only to job postings you open to anyone) See job seekers who match your posting, as well as those who have applied, but are not matches. From the Manage Jobs page, you can view a job seeker s profile, which is like a traditional résumé (including education, experience and skills). Corresponding with Candidates To contact candidates, click Create Your Message. From there, you can either select all matches or applicants with one click or add them individually. TIP: Sample messages are provided as templates for you to customize. This will help make your messages look polished and professional, while reinforcing your company brand. TIP: Remember, job seekers cannot message you unless you message them first or they match a specific, posted job and want to express an interest in applying. Create a message directly from your MANAGE JOBS page. PAGE 12

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