Lawful Gambling Tax e-services Manual. Upload Lawful Gambling Manufacturer Inventory Sales File in e-services

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1 Lawful Gambling Tax e-services Manual Upload Lawful Gambling Manufacturer Inventory Sales File in e-services

2 Upload Lawful Gambling Manufacturer Inventory Sales File into e-services You must submit your monthly inventory sales files electronically using the Department of Revenue s e-services system. To upload your file, go to www. revenue.state.mn.us and click on the e-services LOGIN FOR BUSINESSES button in the upper right corner of the screen. To log in to e-services, enter your username and password and click Login (Figure 1, page 2). At the My Accounts screen, click on your Manufacturer ID hyperlink which is your three-digit license number (Figure 2, page 2). Click on the Upload Inventory Sales File hyperlink located under Account Actions in the navigation column on the left side of the screen (Figure 3, page 2). Next, click on the hyperlink of the filing period you want to upload (Figure 4, page 3). The following File Tips are provided on the Attach a File screen: Only one file may be attached and loaded at a time. Your file must be in a file format defined by the Minnesota Department of Revenue. You cannot attach a file over 10MB. If your file exceeds 10MB, you will need to zip your file before attaching it. When you are ready to continue, click Attach a File (Figure 5, page 3). Enter the file name in the Description field. To name the file correctly, use your manufacturer name, your threedigit license number and the month and year of the filing period. For example, pulltab_king_000_mar_2013. Click on Browse to locate the appropriate file in your computer (Figure 6, page 4). In the Choose file to Upload window, click Open to select the file. In the Select a file to attach window, click Save to attach the file (Figure 7, page 4). To complete the process, click Submit (Figure 8, page 5). If your address is included in your e-services web profile, an will be sent to you to notify you if your file was accepted or rejected. Note: To add your address to your web profile, go to the My Accounts screen. Click on the Manage Profile hyperlink located under I Need To... in the navigation column on the left side of the screen. In the Manage Profile screen, click on the Update My Login Information hyperlink. Enter your address and click Save. To print the Confirmation Summary page for your records, click on Printer Friendly. To end the session, click Close (Figure 9, page 5). The next time you log in to e-services, you can view the file status in the History screen. From your Account Home, click on the History tab. The Status column indicates the file status. If the status is Pending or Processing, your file is processing. If the status is Accepted, your file passed the schema validation and is accepted. If the status is Rejected, click on the Inventory Sales File hyperlink (Figure 10, page 6) to view the schema validation error messages (Figure 11, page 6). If a file is rejected, you must correct the error(s) and resubmit the file. Note: When you resubmit a file, don t check the Amend check box. The file you initially uploaded wasn t accepted and doesn t exist in our system. You must save copies of your original and amended files since an amended file will override the original information within your file. Lawful Gambling Tax e-services Manual 1

3 1 Log in to e-services To log in to e-services, enter your username and password. Click Login. Name, pass, login 2 Accounts home At My Accounts, click on the Manufacturer ID hyperlink which is your threedigit license number. ID 3 All periods Under Account Actions, click on the Upload Inventory Sales File hyperlink. Upload inventory 2 Lawful Gambling Tax e-services Manual

4 Upload Lawful Gambling Manufacturer Inventory Sales File into e-services 4 Upload inventory sales file Click on the appropriate filing period hyperlink. Filing period 5 Attach inventory sales file Review the File Tips. When you are ready, click Attach a File. Attach a file Lawful Gambling Tax e-services Manual 3

5 6 Select file to attach In the Description field, enter your mfg name, 3-digit license number and filing period month and year (pulltab_ king_000_ mar_2013) Click on Browse. Description mfg. name license number filing period Browse 7 Attach file Locate the appropriate file and click Open to select it. Then click Save to attach the file mfg. name license number filing period 4 Lawful Gambling Tax e-services Manual

6 Upload Lawful Gambling Manufacturer Inventory Sales File into e-services 8 Submit Click Submit to complete the process. Submit 9 Confirmation summary To print the Confirmation Summary page for your records, click on Printer Friendly. To end the session, click Close. To view the status of your file, click on the History Tab hyperlink. Lawful Gambling Tax e-services Manual 5

7 10 File status To view the file status when you log in, click on the History tab. Check the Status column. For a rejected file, click on the Inventory Sales File hyperlink to review the errors. Click to view errors Feb Feb Accepted Status 11 Rejected request Review the schema errors in the File Rejected screen. Rejected files won t upload. Fix the errors and upload the file as the original. Don t check the Amend box in your file. 6 Lawful Gambling Tax e-services Manual

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