Commission on Off-Highway Vehicles May 31, :00 a.m. Meeting Summary

Transcription

1 Commission on Off-Highway Vehicles May 31, :00 a.m. Meeting Summary Meeting Site: Truckee Meadows Community College Red Mountain Building Room Dandini Blvd. Reno, Nevada I. Call to Order/Pledge The meeting was called to order by Paul Jackson, Chair, and the pledge was recited. II. Roll Call Commissioners: Paul Jackson, Chair Gary Lambert, Vice Chair David Morrow, Treasurer Marci Henson, Secretary Nathan DeLaney, Commissioner Darin Elmore, Commissioner Wayne Fischer, Commissioner Kerry Lee, Commissioner III. Public Comment Participants were asked to keep public comments to two minutes per person: There were no comments. IV. Approval of April 3, 2013 Meeting Minutes Chair Jackson opened the agenda item. Chairman Jackson stated a few minor corrections to the April 3, 2013 Meeting Minutes and motioned to accept the April 3, 2013 Meeting Minutes with the corrections noted. Commissioner Fischer provided a second to the motion. Chairman Jackson asked for discussion and there was none. The Commission voted and the V. DMV Report Ann Yukish Lee reported as of May 30, 2013 there has been a total of 10,987 registrations, 5,796 titles, and 50 license dealers. The total amount of revenue as of May 15, 2013 is $30, Chairman Jackson asked if anyone had questions and there were none. VI. Handling of Daily Expenses Chairman Jackson opened the discussion by asking if there were any questions on the motion passed at the last meeting. The Commission requested clarification of the format for approval and reimbursement of daily expenses, such as postage and office.

2 Commissioner Henson suggested approving via for a record of approval, as well as the accompanying bill filed in the Treasurer s record. After discussion, Chairman Jackson motioned that the Commissioners will send an to the Chair, Treasurer, and Secretary for the approval and reimbursement of daily expenses. A second to the motion was provided. Chairman Jackson asked if there was further discussion and there was none. The Commission voted and the VII. Approval of Existing Expenditures Chairman Jackson opened the agenda item stating there is an approved bill from a lobbyist for $2,000.00, a trade show bill, a publication/post card bill and postage for a total amount of approximately $3, Chairman Jackson motioned for the Treasurer to pay the aforementioned bills. Commissioner Lee provided a second to the motion. Chairman Jackson asked for discussion and Commissioner Henson asked for a ledger of all expenditures for auditing purposes, as well as to monitor the current balance. There was discussion on computer software that would assist in this process. The Commission voted on the motion and the VIII. Subcommittee Reports The NCOHV will receive and discuss the following reports, concerning the updated status of their committee activities: Commissioner Kerry Lee reported on law enforcement and had no updates. Commission Henson reported that she had sent an about the concerns of the rural areas in Clark County towing their vehicles to the Sheriff s office and the Sheriff s office was unable to perform VIN inspections. Commissioner Lee addressed this concern that any law enforcement agency, specifically the Highway Patrol is able to and committed to performing VIN inspections. It is imperative that the citizen come prepared with the paperwork specific to OHVs which is available on the website. Commissioner Gary Lambert reported on the mapping subcommittee. In meeting with the Carson City office, QR codes on signage has become very popular and is considering using this. He reported on the test sites for videos of trails and the ability to call up specific locations in the route selection process on GPS. The Mapping Committee has not had a second meeting. Budget Committee Commissioner Morrow reported that the bank account has been established with Wells Fargo and the account number and the routing number are available. There were 3 deposits: May 20 th for $2,967.30, May 22 nd for $24,316.20, and May 28 th for $3, totaling $30, Bank charges were $13 a month; however, paper statements were omitted and the monthly charges were reduced to $8 per month. An account balance of approximately $39,000 must be maintained for a monthly fee waiver. Commissioner Elmore inquired if the deposits came from DMV through the State Controllers Account and Commissioner Morrow confirmed. Asked if there is a set schedule from DMV deposits - Anna Yukish Lee will confirm that the money due to NCOHV is sent to the State Controller s Office on a quarterly basis. Commissioner Elmore inquired about the number of registrations DMV receives each month to project

3 the amount of money coming from DMV. Anna Yukish Lee will get a report of the registrations that tracks the type of vehicle that is being registered. Commissioner Fischer concurred with Commissioner Elmore s request for a regular report from DMV. Chairman Jackson asked for any more questions or discussion and there were none Legislative Committee Chairman Paul Jackson reported on the legislative committee. He discussed the exemptions of vehicles under SB109. Chairman Jackson also discussed SB293 with regards to the decal parameters. SB293 gives the Commission the ability to determine the decal color on a monthly or yearly basis. IX. OHV Decal Chairman Paul Jackson opened the item stating that ITI, the vendor for the decal is present at the meeting. Chairman Jackson defined the decal parameters as they are approved under SB293. Chairman Jackson made a motion to adopt a new decal that is 3 inches x 3.66 inches, including 4 characters, an expiration date and the name of the State. The color will rotate every January 1 to be in unison with DMV s color rotation. Commissioner Morrow provided a second the motion. Chairman Jackson asked for further discussion and there was none. The Commission voted and the motion passed unanimously. Chairman Jackson motioned to implement the new design at the first possible opportunity. A second to the motion was provided. Chairman Jackson asked for further discussion and questions. Commissioner Henson requested a status on the decals from DMV during their standing report at the next meeting. The Commission voted and the X. Approval of Handouts, Letterhead, Business Cards, and Provide Funding for Upcoming Outreach Events Chairman Paul Jackson opened the item. Scott Gerz provided a presentation to the Commission on the handouts, letterhead, business cards, and funding for the upcoming outreach events. A sample of the flyers and post cards were provided to the Commission. Commissioner Lambert expressed interest in the post card with a heavier stock. Commissioner Fischer made a motion to distribute the flyer and postcard. Chairman Jackson asked for an Amendment of 50,000 cards to be distributed, 25,000 post cards and 25,000 flyers. A second to the motion was provided. The Commission voted and the An example of the business card layout was presented to the Commission. Commissioner Elmore motioned to accept the business card layout and that each Commissioner will edit the information on the card as he/she sees fit. Commissioner Kerry Lee provided a second to the motion. Chairman Jackson asked for further discussion and there was none The Commission voted and the motion passed unanimously. An example of the letterhead was presented to the Commission. Chairman Jackson motioned to accept the letterhead as presented with the addition of the mailbox address. Commissioner Fischer provided a second to the motion. Chairman Jackson asked for

4 further discussion and there was none. The Commission voted and the motion passed unanimously. An example of an expense tracking sheet was presented to the Commission for use as an aid to reimbursement for daily expenses. Chairman Jackson asked that a signature line for the Chair/Vice-Chair and the Treasurer be added. Commissioner Delaney motioned to accept the reimbursement form with the addition of the signature line. Commissioner Fischer provided a second to the motion. Chairman Jackson asked for further discussion and there was none. The Commission voted and the XI. XII. Election of Treasurer Jackson opened the item stating that Commissioner Morrow is retiring and leaving the Commission and post as the NCOHV Treasurer. Chairman Jackson opened the floor for nominations. Commissioner Gary Lambert nominated Commissioner Nathan DeLaney Chairman Jackson provided a second to the nomination. Chairman Jackson asked for other nominations and there were none. The Commission agreed to close the nominations. The Commission voted unanimously to elect Commissioner DeLaney as the Treasurer of the Commission effective June 15, Conflict of Interest and Ethics Training for the Commission Members and Staff Commissioner Henson presented to the Commission the importance for Commissioners and Staff to attend a conflict of interest and ethics training provided by the Nevada State Ethics Commission. The training would be provided free of charge if held in Reno, although video conferencing is available for the Commission through NSHE room reservations. Chair Jackson motioned that the training date be established. Commissioner Elmore provided a second to the motion. The Commission voted and the XIII. Formation of an Outreach Committee Chairman Paul Jackson opened the item by defining the purpose of the Outreach Committee. The Outreach Committee will meet four times a year or more if the Committee Chair decides. The Outreach Committee provides a forum for interested groups such as motorcycle, off road, conservation and environmental groups to get involved to work alongside the NCOHV. Commissioner Gary Lambert motioned for the formation of an Outreach Committee. Commissioner Marci Henson provided a second to the motion. The Outreach Committee will be chaired by Darin Elmore. Commissioner Marci Henson and Commissioner Jon Griggs volunteered to serve on the Outreach Committee. The Commission voted and the XIV. Funding Outreach by Commissioners Commissioner Gary Lambert reported that funding is needed to reimburse Commissioners for travel and other costs incurred while visiting outlying areas performing Outreach on behalf of NCOHV. Commissioner Lee and Commissioner Morrow added comments about the importance of Outreach activities. Chairman Jackson motioned to pay or reimburse out of the Outreach fund preapproved expenditures which encompass outreach such as visiting clubs, OHV events and meetings, addressing local

5 governments, media, contacting law enforcement and any other events that would benefit OHV outreach efforts. Commissioner Fischer provided a second to the motion. The Commission voted and the XV. Public Comment Participants were asked to keep public comments to two minutes per person: Andrew Andy Hart from the Nevada Outdoors School, based out of Winnemucca. The goal of the Nevada Outdoors School is to get people outside and to recreate safely and responsibly. Chairman Jackson asked him to put an item on the agenda for the next meeting to make a presentation to the Commission. XVI. Schedule Next NCOHV Meeting Chairman Jackson suggested a meeting every quarter and motioned that the next meeting is August 1, or August 8 if there are more than 2 Commissioners that are not available. Commissioner Morrow provided a second to the motion. The Commission voted and the