1 READING AREA COMMUNITY COLLEGE CONSTITUTION OF THE Reading Area Community College Psi Beta Chapter Effective Date: March 27, 2014 Approved by the Student Government Association: March 27, 2014
2 READING AREA COMMUNITY COLLEGE Constitution of the Reading Area Community College Psi Beta Chapter Preamble In our attempt to grow, learn, and lead as future Psychology Professionals, we, the Psychology students of Reading Area Community College, establish the Psi Beta Honors Society in order to foster an atmosphere of personal and professional development. We strive to improve both ourselves and Reading Area Community College through our unwavering dedication to leadership, research, community service, mental health, and excellence in scholarship. Name The official name of this honor society in psychology, recognized by the Student Government Association, shall be the Reading Area Community College Psi Beta Chapter. Purpose The purpose of this organization shall be to professionally develop psychology students at two-year colleges through promotion and recognition of excellence in scholarship, leadership, research, and community service, within the framework of this Constitution and by-laws and the rules, regulations, and policies of the College and the Board of Trustees. More specifically, this organization strives to: Serve as a means of national recognition of the student s early interest in and dedication to the field of psychology and to scholastic achievement. Provide opportunities to become acquainted with and involved with the larger field of psychology. Provide a forum for developing one s perspective about psychology and for building a sense of community and identity with others in the field. Enhance leadership skills and encourage research. Provide greater opportunity for student/faculty interaction outside the classroom. Benefit the campus and community through programs and services Membership All full or part-time credit division students who are currently registered at Reading Area Community College, who meet all qualifications for membership in the Psi Beta National Organization, who are paid, registered members of the National Organization (or who are awaiting official approval), who have a minimum 3.25 GPA overall, who have a minimum 3.5 GPA within psychology, who maintain high personal standards of behavior and integrity, who demonstrate a sincere interest in psychology and who have completed a minimum of 12 credits, including a minimum of 6 credits in psychology (one 100 Level and one 200 level course) shall be eligible to become members in this organization.
3 New members shall be registered at the national office prior to their induction and inducted in the fall and spring. Potential officers must meet all of the above requirements for voting membership and have attended at least three consecutive meetings in their entirety in order to run for office. Voting members of the organization will nominate and vote for all officers initially during the second official organizational meeting and, thereafter, before May of each Spring semester for the following year. Governance The representative governing body of Psi Beta shall be as follows: Four (4) duly elected officers: President, Vice President, Secretary, and Treasurer shall constitute the executive board of the organization. The President shall also sit on the Executive Council, which meets once per month and is comprised of the presidents and editors of all of RACC s sanctioned organizations.
4 The Bylaws to the Constitution of the Reading Area Community College Psi Beta Chapter Article I. Definitions Section C Section D Section E Section F Section G Section H Section I Section J Psi Beta promotes and recognizes excellence in scholarship, leadership, research, and community service. Officers: The officers of the Psi Beta Honors Society shall include the President, Vice President, Secretary, and Treasurer. Active Members: The term voting member shall refer to all members of Psi Beta who meet all requirements as prescribed in Article VI, Section B, and who have been approved by the advisor and a majority affirmative vote of the membership present at a regular chapter meeting. Inactive Members: Inactive Members are students who are registered and inducted into membership, who have not maintained their GPA eligibility for Psi Beta. Inactive members cannot hold office or vote until they are in compliance with Psi Beta membership and chapter requirements. Alumni Members: Alumni Members are graduates of Reading Area Community College who were active members of Psi Beta at the time of graduation. Alumni Members are invited to attend all regular chapter meetings, programs, and activities. They may not vote unless enrolled in school and reactivated as a chapter member. Faculty Members: Faculty members are those who are currently teaching at Reading Area Community College and who are registered and inducted the same as student members. Faculty members may not vote or hold office. Honorary Members: Honorary Members are nominated by the Chapter and approved by the Psi Beta National Council. They are registered the same a Faculty Members and inducted in a special ceremony as described in the handbook. RACC: RACC is an abbreviation for Reading Area Community College. Student: A student is an individual registered for credit courses at RACC. Academic Year: The Academic Year shall begin with the first day after spring graduation and end with the spring graduation date of the following year.
5 Section K Section L Section M Section N Fiscal Year: The Fiscal Year shall begin on the first day of July and end the last day of June of the following year. Advisor: The Psi Beta Advisor shall be a current RACC staff or faculty member. Club: A club is any special interest student group that is sanctioned by the Student Government Association. Organization: An organization is any student group that is sanctioned by the Student Government Association, and whose focus is on the College as a whole as opposed to a special interest. Article II. Rights and Responsibilities All students are subject to the rights and responsibilities as embodied in the Student Bill of Rights and Responsibilities as adopted by the Board of Trustees. No student shall be prohibited from seeking any office on the basis of race, color, sex, creed, age, disability, national origin, or sexual orientation. Article III. Officers The duties of the Psi Beta Officers shall be as follows: 1. President a) Shall prepare for, attend and chair all meetings of the Psi Beta. b) Shall facilitate all executive board meetings. c) Shall be aware of all finances, and shall sign forms in the absence of the treasurer. d) Shall represent the position, upon resolution, of the Psi Beta Honors Society to the community, faculty, staff, and administrative components of the College. The President shall not serve as spokesperson for the club/organization in matters not clearly defined and/or voted upon by the Psi Beta Voting Membership. e) May present new legislation to the Psi Beta honors society. f) Shall vote on Psi Beta business only when necessary to break a tie vote. g) Shall prepare and submit the annual Activities Report, approved by the advisor, to the Psi Beta National Office before June 30 th each
6 year. A copy of the report should be kept by the Advisor with other past Activities Reports. h) Shall participate in and attend all meetings of the Executive Council. In the event that the President cannot make an Executive Council meeting, the President must appoint another officer (refer to Article III., Sec. 2., c.) of Psi Beta to attend in his place. i) Shall coordinate the executive board transition at the end of the academic school year. j) Shall actively participate in initiatives of the organization, including actively participating in a minimum of one community service activity per semester. 2. Vice President a) Shall attend all meetings of the Psi Beta. b) Shall have the authority to perform all duties delegated by the President. c) Shall assume powers and duties of the office of President during times when the President is unable, as determined by the Advisor. d) Shall chair all meetings in the absence of the President. e) Shall succeed to, and assume all powers and duties of the office of the President should the office of President become vacant during an unexpired term. f) Shall direct all constitutional updating and revision. g) Shall serve as the Liaison to all committees. h) Shall submit all paperwork, in alignment with college policy, for the reservation of facilities for Psi Beta meetings and special events. i) Shall vote on all business. j) Shall actively participate in initiatives of the organization, including actively participating in a minimum of one community service activity per semester. 3. Secretary a) Shall attend all meetings of Psi Beta. b) Shall prepare and distribute agendas with the assistance of the President no less than 48 hours prior to scheduled meetings. c) Shall take official attendance at all meetings of Psi Beta. d) Shall record and distribute minutes of all meetings within 48 hours of the completion of a scheduled meeting. Minutes shall be distributed to the Psi Beta Advisor, officers, and voting members. Minutes must also be sent to the Student Activities Coordinator. Minutes may be posted on the organization bulletin board and on the organization web page of the RACC website upon approval. e) Shall handle all official correspondence, including but not limited to updated calendars/information for members and thank you notes for speakers. f) Shall maintain a calendar of events, and update Student Activities of any changes or additions. g) Shall be responsible for the preservation of all Psi Beta records, including but not limited to agendas, minutes, membership
7 registration forms, and membership card updates, all of which are stored with the Advisor. h) Shall maintain a telephone and address directory of all members. i) Shall vote on all business. j) Shall actively participate in initiatives of the organization, including actively participating in a minimum of one community service activity per semester. 4. Treasurer a) Shall attend all meetings of the Psi Beta. b) Shall prepare the Psi Beta budget and submit to Student Activities Board annually for approval. c) Shall prepare and distribute treasurer reports to the Psi Beta Advisor, officers and voting members for the previous month no later than the second meeting of each month. Treasurer reports must also be submitted to the Student Activities Coordinator. d) Shall assume the role of chairperson of the purchasing subcommittee. e) Shall collect and record registration fees and chapter dues. Following the printing of the Psi Beta newsletter, the Treasurer shall verify the registration of members by checking that membership fees collected and sent to the national office are the same and equal to the names printed in the newsletter. The faculty advisor and national office should be contacted immediately if there is a discrepancy. f) Shall prepare all business service forms including but not limited to purchase requisitions, travel requests, and check requests. Copies of all transactions and receipts will be kept with the Advisor for historical purposes. g) Shall maintain files of income and expenses, and shall pass off the record to the next Treasurer. h) Shall report to receiving immediately after the end of an event in order to ensure prompt payment to the vendors. i) Shall sign off the receiver copy of purchase orders as appropriate. j) Shall vote on all business. k) Shall actively participate in initiatives of the organization, including actively participating in a minimum of one community service activity per semester. Article IV. Voting and Associate Members The duties of the Voting Members shall be as follows: 1. Shall attend all meetings of Psi Beta in their entirety. 2. Shall communicate to the President or Secretary when unable to attend a meeting. The president or secretary must be notified at least 24 hours in advance of a meeting in order to be considered excused. If a
8 voting member is unable to attend a meeting due to an unforeseen emergency, the absence can be considered excused at the discretion of the Advisor. 3. Shall serve on committees voluntarily or appointed, as necessary. 4. Shall support Psi Beta Fundraisers. 5. Shall participate in a minimum of one (1) community service project per academic semester. 6. Shall vote on all organization business. An affirmative vote implies support for the initiative and participation whenever possible. 7. Shall maintain a minimum 3.25 overall GPA and a minimum 3.5 GPA in psychology. The duties of the Inactive Members shall be as follows: 1. Shall attend meetings of Psi Beta when possible. 2. Shall serve on committees voluntarily. 3. Shall represent Psi Beta at campus activities when possible. 4. Shall participate in service activities when possible. 5. Shall support Psi Beta Fundraisers whenever possible. 5. Shall follow all the rules and regulations governing the organization. 6. Shall maintain a minimum 3.25 overall GPA and a 3.50 GPA within psychology. Article V. Psi Beta Advisor The duties of the Psi Beta Advisor shall be as follows: 1. Shall attend all Psi Beta meetings. 2. Shall attend all Psi Beta functions. 3. Shall have general responsibility, along with the Treasurer, to oversee all financial plans and expenditures in compliance with College policies and procedures. 4. Shall approve all organization paperwork including but not limited to check requests, purchase requisitions, room reservation requests, etc. 5. Shall act as mediator between students and faculty, and between students and administration when requested by either side. 6. Shall have general responsibility to ensure that copies of agendas, meeting minutes, treasurer reports, membership lists, past Activities Reports, and other required organization reports are submitted and stored as needed. 7. Shall find an appropriate staff or faculty member to substitute in his/her absence at an official organization meeting or event. 8. Shall Identify and certify qualifications of student membership. 9. Shall maintain membership with the Psi Beta through the National Office. 10. The function of the Advisor shall be to act solely in an advisory capacity.
9 Article VI. Qualifications and Terms of Office Officers: 1. Any registered student wishing to run for an office must meet all requirements for voting membership (refer to Article VI, ). Most importantly, a student must carry and maintain a cumulative grade point average of no less than 3.25 overall and 3.50 within psychology. 2. Qualified students will be nominated during the first official organizational meeting of Psi Beta after a list of voting members is established, and given that a quorum is met. In subsequent years, voting members of the organization will nominate and vote for all officers in the Spring semester before May. All voting members may motion, second, and vote for each office. Once the position of President is verified, the President will refrain from voting except to break a tie. 3. All newly elected officers shall take office on the day following the spring graduation exercises and will serve until the day following the next spring graduation exercises. Any appointed officers filling a vacant position shall complete the term in which they are serving. 4. Any officer whose overall GPA falls below 3.25 will no longer be eligible and the position shall be deemed vacant. 5. Any officer whose GPA within psychology falls below a 3.50 will no longer be eligible and the position shall be deemed vacant. 6. All officers must maintain a continuous registration at Reading Area Community College in order to remain in office. Continuous registration shall be defined as being enrolled in at least one class in the fall and one class in the spring of an academic year. If an officer withdraws from all classes during a given semester, the position shall be deemed vacant. Voting Members: 1. Students are qualified to become a voting member if they meet the following qualifications: a. The student is currently enrolled at Reading Area Community College either part-time or full-time. b. The student fulfills qualifications for membership in the National Organization. c. The student is a registered member of the National Organization, or has submitted an application and is awaiting official approval d. The student has and maintains a minimum 3.25 GPA overall
10 e. The student has and maintains a minimum 3.5 GPA within psychology f. The student maintains high personal standards of behavior and integrity, and abides by Reading Area Community College s Student Responsibilities and Academic Honesty Policies, as outlined in the Student Handbook. g. The student demonstrates a sincere interest in psychology h. The student has completed a minimum of 12 credits, including a minimum of 6 credits in psychology (one 100 Level course and one 200 level course). 2. The term of office of voting members shall be from the date of appointment until the day following the spring graduation exercises and shall be automatically renewed annually providing the voting member remains eligible to serve and chooses to continue. 3. Any voting member whose overall GPA falls below a 3.25 will no longer be eligible to vote and will be deemed inactive, until such time that the student s GPA again meets the college s eligibility requirements. 4. Any voting member whose GPA within psychology falls below a 3.50 will no longer be eligible to vote and will be deemed inactive, until such time that the student s GPA again meets the college s eligibility requirements. 5. All voting members must maintain continuous registration to remain in good standing. Continuous registration shall be defined as being enrolled in at least one class in the fall and spring of an academic year. If a voting member withdraws from all classes during a given semester, his/her membership ceases. 6. Voting Members must attend all organization meetings. If a voting member accumulates two excused absences or one unexcused absence in a semester, the member shall forfeit his/her voting membership. 7. Voting Members who are found to have obtained membership in the Psi Beta National Organization on the basis of false information can have their membership revoked by the National Council at any time. Section C Psi Beta Advisor: 1. The Psi Beta Advisor(s) shall be a current RACC staff or faculty member, who processes at least a Master s degree. 2. The Psi Beta Advisor(s) must maintain membership with Psi Beta through the national office. 3. The Psi Beta Advisor(s) must abide by the Psi Beta Bylaws and policies, and by the APA Ethical Principles of Psychologists and Code of Conduct. 4. The Advisor s term of office shall be effective from the time of the club s sanctioning until the position becomes vacant due to the discontinuation of the club or Advisor s resignation.
11 5. The Primary Psi Beta Advisor shall be compensated each semester (Fall and Spring) for his/her service. In the event that a complete semester is not served, the Advisor shall not be compensated for that semester. Compensation is subject to available funds and will be considered on an annual basis. Article VII. Nominations, Elections, and Voting Procedures Initial Nomination and Election of Officers: 1. Any registered student wishing to run for an office must meet all requirements for voting membership (refer to Article VI, ). Most importantly, a student must carry and maintain a cumulative grade point average of no less than 3.25 overall and 3.50 within psychology. 2. Qualified students will be nominated and voted into office during the first official organizational meeting of Psi Beta after a list of voting members is established, and given that a quorum is met. 3. All voting members may motion, second, and vote for each office. Once the position of President is verified, the President will refrain from voting except to break a tie. 4. All newly elected officers shall take office the day that they are elected, and will serve until the day following the spring graduation exercises, when the next officers take over. Annual Election of Officers: 1. After the initial election, an election shall be held before May, during the Spring semester of each academic year for the purpose of electing all Psi Beta officers. 2. All leadership candidates will express their interest to the executive board by the meeting before the election of officers. The Advisor will verify eligibility of all candidates. 3. Election shall be held at the meeting after candidates are identified. As with all organizational business, a quorum must be met to elect officers. 4. When there is a vacant position in the organization after the summer semester has ended, the President may appoint an officer who has not met the minimum three meeting requirement. Section C Newly Elected Officers: All newly elected officers shall have the following duties and responsibilities prior to taking office: 1. Shall meet collectively with the incumbent officers in a roundtable training session.
12 2. Shall attend all regular Psi Beta meetings in their entirety. 3. Should commit to applying for the leadership program if at all possible. Article VIII. Vacancies and Removal from Office Vacancies. A vacancy exists in an office when the incumbent dies or becomes incapacitated, falls below the minimum cumulative GPA requirement of 3.25, falls below the minimum requirement of a 3.5 GPA within psychology, resigns, or ceases to be a RACC student. In the event that an office becomes vacant, the following procedures shall be followed: 1. A vacancy in the President s office shall be filled by the Vice President, who automatically advances to the Presidency. The Vice President s office shall then be filled as provided for herein. 2. A vacancy in the offices of Vice President, Secretary, Treasurer, or Vice President of Public Relations shall be filled by a voting member appointed by the President of the organization with a majority approval of the organization. Removal from Office: 1. Psi Beta shall have the power (by majority vote) to initiate removal proceedings against any student holding an office. 2. Removal from office may be initiated by the Advisor for any of the following reasons: a. Missing one unexcused meeting or two excused meetings in any one semester. (After the first excused absence, the Advisor shall notify the incumbent that they are on probation, with the next absence constituting grounds for removal.) b. Misappropriation of Psi Beta funds. c. Any action which results in a student being placed on suspension of dismissal by the College. d. Arbitrarily carrying out any function not assigned, defined, or approved by the organization or its officers. e. Failure to carry out assigned responsibilities.
13 Section C Procedures for Removal from Office: 1. The accused student must be notified in writing by the Advisor via student of any and all charges. 2. The accused student shall respond by student within five (5) college calendar days after receipt of The accused student must then appear before the Appeals Committee on the date selected by the Appeals Committee. The accused student shall be granted one continuance upon 48 hours written notice mutually agreed upon by both parties. The Advisor and two (2) voting members, appointed by, but excluding the Executive Committee, shall constitute the Appeals Committee, which shall meet in special session. A decision to remove the student from office shall require a unanimous vote of the Appeals Committee. 4. If a written response is not received by the Advisor from the accused student within the five (5) College calendar day limit, this shall constitute automatic removal. 5. The decision of the club/organization may be appealed to the coordinator of Student Activities and/or the Vice President of Student Affairs. Article IX. Psi Beta Committees General Considerations: 1. Any member is eligible to serve on a committee and shall have one vote for that committee, including the chairperson. 2. The committee members shall decide who among themselves shall serve as chairperson, except in cases where there are established standing chairpersons. 3. All committee chairs shall report directly to the club/organization in writing. Ad-hoc Committees: All committees shall be ad-hoc and 1. Shall be established by the club/organization to investigate specific short-term problems or areas of concern. 2. Shall serve only until their responsibilities are completed. In no case will an ad-hoc committee s term extend beyond the term of the officers who appointed the committee.
14 Section C Subcommittees: 1. Shall be established to investigate, advise, and/or recommend to the Psi Beta those topics dealing with their assigned areas of concern. 2. All subcommittees shall be established for the current Academic Year only. 3. Subcommittees shall include, but not be limited to Purchasing, Recruitment/Publicity, and Special Events. Article X. Meetings Section C Section D Section E Regular Meetings: Regular meetings shall be held at least once each month during the Fall, Spring, and Summer semesters. Special Meetings: Special Meetings may be called during the academic year by the President provided that a forty-eight (48) hour notice be given to all voting members. Quorum: The quorum for all regular and special meetings during the academic year shall be fifty (50) percent of the voting membership plus one. Military Leave: All voting members on military leave or documented medical leave will not count against the quorum. Such students status will be on excused leave until the end of the military/medical leave or until the end of the semester in which leave was issued, whichever comes first. Procedure: Meeting procedure shall be governed by the current revision of Robert s Rules of Order. Article XI. Sanctioned Clubs - Rules and Regulations Certification: In order to become certified as a club or organization that is sanctioned by the Student Government Association (SGA), and therefore eligible for partial funding from Student Activity Funds, a group of no less than ten (10) students must do the following: 1. Have two regular meetings with minutes for the purpose of organizing. 2. Maintain an accurate membership list, including attendance at meetings. Students must be identified as voting or associate.
15 3. Develop a Constitution and bylaws for the purpose of governance. A template will be available with mandated regulations for all clubs and organizations. The new group will issue a mission statement and guidelines for the club but must follow all standard rules. These must be approved by a majority vote of the members. 4. Choose an Advisor from the faculty or staff of the College unless the organization has a College-appointed Advisor. 5. Develop a budget for the current academic year, including proposed expenditures and expected income. Participate in a minimum of two community service activities per semester, except summer. Petitioning SGA: After the Club has been organized as outlined above, the new organization may petition SGA in the following manner: 1. Notify SGA that the club would like to be put on the next meeting agenda for sanctioning. Attend a regularly scheduled meeting of the SGA. 2. Present the following to the SGA at least one week prior to the next scheduled meeting: a. Name of the club Advisor. b. A membership list of voting members. If a member has attended RACC for at least one semester, they must have and maintain a minimum cumulative GPA of 3.25 overall, a minimum GPA of 3.50 within psychology, and a total of 12 completed credits, including at least 6 completed credits of psychology courses (one 100-level and one 200-level). c. A copy of the Constitution and Bylaws. d. Minutes of the meetings previously held. e. A copy of the fund request form. f. A list of club officers- all must be currently registered at RACC, and if a student for at least one semester, must have and maintain a minimum cumulative GPA of 3.25 overall, a minimum GPA of 3.50 within psychology, and a total of 12 completed credits, including at least 6 completed credits of psychology courses (one 100-level and one 200-level). Section C Club Finances: All Club Finances shall be handled as follows: 1. All club monies must be deposited within one business day in the Cashier s Office at RACC with a Student Activities Deposit Form. Private club accounts are not permitted. 2. All purchase requisitions and check requests initiated by a club must be submitted through the current RACC Business Services procedures. 3. Any purchase not following this procedure will not be processed by the Business Office and payment of the bill will become the responsibility of the person initiating the request. 4. Students and staff are NOT authorized to sign any contracts and will be held accountable for any violation of this policy.
16 Section D Miscellaneous Regulations: 1. Monthly financial reports must be copied to the Student Activities Coordinator. 2. One (1) copy of approved club minutes must be submitted to the Student Activities Office. 3. All amendments or changes in club constitutions must be submitted to Student Activities Board for approval. 4. To maintain good standing status, each club/organization must be represented at the monthly Executive Council meeting. The President or Editor is appointed to the board but may send a member of their organization s executive board in the event that they cannot attend. 5. Each club/organization must participate in four (4) community service events per year (two per semester) to continue as a sanctioned organization. The required community service events can be initiated by the club/ organization or may include participation in the community service events planned by the Student Activities Board. 6. After initial sanctioning by Student Government Association, each club/organization will continue sanctioning as long as they meet sanctioning requirements. Section E Charter Revocation: 1. Violation of any or all of the above rules and regulations may result in the freezing of club funds and/or withdrawal of sanctioning by Student Activities Coordinator and/or Vice President of Student Affairs. 2. Revocation of any club charter requires a fifty (50) percent plus one vote of the Student Government Association. 3. Appeal of the charter withdrawal can be made to the Campus Life Committee of the College Governance System. Article XII. Amendments to the Constitution and Bylaws Section C Initiation of Amendments: Amendments may be initiated by a majority vote of the Psi Beta upon motion by any officer or voting member. Copies: Proposed amendments to the Constitution and Bylaws shall be available to all voting members at least two (2) weeks prior to the date on which action by Psi Beta will be taken. Approval: If approved by a fifty (50) percent plus one vote of the Psi Beta and the Student Government Association, amendments shall officially become a part of this Constitution and Bylaws.
17 Psi Beta Mission The mission of the Psi Beta honor society is professional development of psychology students at two-year colleges through promotion and recognition of excellence in scholarship, leadership, research and community service. The Psi Beta Oath I attest that I possess all the requirements for active membership in Psi Beta National Honor Society in Psychology for Community and Junior colleges. In accepting membership in Psi Beta, I understand and accept the responsibilities which membership entails. On my honor, I pledge to maintain the ideals for which Psi Beta stands to the best of my ability. I further pledge as a member of Psi Beta to actively cooperate in activities and support Psi Beta with my time and resources as may be required.
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