ASSUMPTION HIGH SCHOOL TABLET PC HANDBOOK

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1 ASSUMPTION HIGH SCHOOL TABLET PC HANDBOOK Tablet PC Handbook /Revised July 2013 Page 1

2 Contents One-to-One Tablet PC Program... 3 Student Expectations... 3 Parent Expectations... 3 Faculty Expectations... 4 Warranty and Accidental Damage Insurance... 4 GENERAL TABLET RULES AND CARE... 5 Sound... 5 Transporting the Tablet PC... 5 Caring for Your Screen and Keyboard... 5 Cable and Power Supply... 6 Backing Up Data... 6 Tablet PC Battery Policy... 6 Tablet PC Storage Policy... 7 Athletic Events... 7 No Tablet PC Left Behind Policy... 7 Summer Refresh Policy... 8 Tablet PC Handbook /Revised July 2013 Page 2

3 One-to-One Tablet PC Program Recognizing the integral role technology plays in our lives today, Assumption High School has adopted a one-to-one Tablet PC Program for students, empowering them with technology whenever and wherever they need it. The 600 plus desktops in our building are sometimes not in the right places at the right times. With each girl having her own Tablet PC, anytime, anywhere access is available. Recent advances in wireless access and in battery life makes a one-to-one environment a viable option. The HP Tablet PCs are full-fledged computers allowing us to install any program that we install on our current desktops. Furthermore, the Tablet PCs are ink-aware so the students can pen on the screen in addition to typing on the full size keyboard. With this tactile device and the myriad videos and images on the Internet available to the students, our faculty can accommodate a variety of learning styles. Some objectives of the program are: 1. to differentiate learning more effectively 2. to provide more ways for students to demonstrate their knowledge of subject matter 3. to improve student information and media literacy skills 4. to raise students level of engagement in learning 5. to increase opportunities for collaboration and with a larger variety of people 6. to advance critical-thinking and problem-solving skills 7. to improve student organizational skills 8. to increase student access to a larger variety of courses due to more online learning course availability Student Expectations Students are expected to bring their Tablet PCs to school each day with both batteries charged and ready for use. Students need to take proper care of their Tablet PCs (see page 3) and to learn about hardware and software as well as the ethical, moral, and safe use of technology. The primary purpose of the Tablet PC is for education. However, students may store appropriate personal files, install printer and other device drives, and install legally purchased software on the PC as long as they do not conflict with the school-installed programs. Students are responsible for their own backups. Parent Expectations While students are responsible for the PC, we suggest that parents take an active role in their daughters learning and how they are using the PCs at home and at school. Parents are asked to familiarize themselves with the information in this booklet in order to help enforce proper care and usage. Should your daughter encounter technical difficulties, our technology staff will repair the unit. Under no circumstances should anyone other than the AHS technology staff open the unit or attempt to service it. Doing so will void the warranty. Every family has different rules that they deem best for them. Some will feel comfortable having their daughters take the Tablet PC to their bedrooms; some will expect their daughters to use the computer in Tablet PC Handbook /Revised July 2013 Page 3

4 family supervised setting. Some will require their daughters to finish their school work before using the computer for social or entertainment purposes; others will not. Some families will have rules about which programs can be used or websites can be visited. We encourage all parents to have ongoing discussions with their daughters about their computer usage. Faculty Expectations Each of our faculty members has had a Tablet PC for school and personal use since the summer of They have had numerous required and optional inservice opportunities. Two AHS teachers with reduced class loads offer professional development in technology integration on an ongoing basis. Teachers are expected to allow the students to use the Tablet PCs in their classes for note-taking and to incorporate their use into their lessons wherever it will enhance learning. That said, we are aware that this is a major undertaking for many teachers and some will move along more quickly than others. Some subject matter lends itself more easily than others to incorporate technology. Many external factors also contribute to the pace of change in each department such as availability of specialized software, available Internet resources, textbook manufacturers, and curriculum requirements. Also, some teachers are just more naturally comfortable with technology than others. Students and parents should not expect that all teachers will use the Tablet PCs in the same manner. Our teachers know their subject matter and will integrate technology where they see it best fits. Our administration and technology personnel will support their efforts. Warranty and Accidental Damage Insurance If, for any reason, your Tablet PC stops functioning properly, please bring it to the Boeckmann Lab for repair. The lab will be open from 7:00 to 3:30 on normal school days. Under no circumstances should you attempt to open the PC casing to repair it yourself. This will void the warranty. Please be prepared to explain in detail what problem you are having and when it started. The tech staff will make a determination right then if they can fix the Tablet PC or if they need to keep it to run diagnostics or request a part from HP. You will be given a loaner if your Tablet must be kept for repairs. Please do not install any programs or drivers on the loaner without the express permission from an AHS tech staff member. The Technology Department may be able to tell you when your repairs will be completed when you turn in your machine to them. However, more likely, they will notify you by to come to get it. You must return the loaner when you come for your repaired Tablet PC. Batteries, cables, and pens are not covered by the warranty. If these items are damaged or malfunctioning after orientation, they must be replaced at cost. Tablet PC Handbook /Revised July 2013 Page 4

5 GENERAL TABLET RULES AND CARE Students are responsible for taking care of their Tablet PC. This includes, but is not limited to the following rules: Do NOT delete any folders or files on your Tablet PC that you did not create. Deleting certain files can result in a total computer failure. Do NOT download anything illegally onto the Tablet PC, including music or video, from unauthorized file sharing sites. Do NOT loan your Tablet PC or other equipment to others. Do NOT borrow a Tablet PC from another student. Do NOT share passwords or user names with others. Do NOT use the voice recording functions of the Tablet PC unless you have first requested and received permission from the person about to be recorded. Do NOT use inappropriate media as a screensaver or wallpaper. Sound Sound will be muted at all times unless permission is obtained from the teacher for instructional purposes. No headphones should be used except for instructional purposes. No microphones should be used except for instructional purposes. Transporting the Tablet PC Always use your Infocase sleeve to transport your Tablet PC from place to place within the school building and without it. Your accidental damage protection may not cover the damage if you do not take this precaution. Your Accidental Damage Policy will cover damage as long as reasonable precautions are taken. If your computer is dropped or has something spilled on it by accident, the computer will be fixed and parts will be replaced for free. Examples of accidents not covered are 1) dropping it in a body of water 2) dropping it from a balcony, 3) having a dog chew it. The device should not be put in an environment where such damage might occur. Whenever we repair a Tablet PC that has been accidentally damaged, we must give the details of the accident. HP can choose to deny coverage if they determine the user has not taken proper precautions to care for the device. The parents will need to cover the cost of this type of damage. Caring for Your Screen and Keyboard Swivel the screen carefully when moving from PC to Tablet mode. Be careful not to press down on the screen corner and knock keys off of your keyboard. Be sure the screen is completely swiveled before closing the lid. Even then, close the lid gently; do not slam it shut. If there are smudges on your screen, wipe them off with a clean soft cloth. You may use clean water or 1 part rubbing alcohol to 3 parts water on the cloth but it should be only slightly damp. Never spray window cleaner or other cleaners on the screen or the keyboard. You may clean the keys and the casing in the same manner- with a clean, slightly damp cloth. Tablet PC Handbook /Revised July 2013 Page 5

6 Battery Care Batteries should always be handled with care. They carry an electrical charge and can be dangerous if dropped or cracked. Never put a cracked battery into your computer. To prolong the life of the battery, you should let it completely deplete its power on a regular basis. Plugging it in to charge on a regular basis when it is only partially used may cause it to take only a partial charge and therefore will not last the whole day. Try to be sure that it totally discharges at least once a week. Do not change the power settings on your Tablet PC. We have set them to give you the longest life for your battery so it will last through the school day. Also, remember that the more programs you have running, the more your battery is drained. Only keep the programs open that you are working in. Cable and Power Supply Only use an HP factory issued power supply to power your Tablet PC. Do not wrap the cable tightly around the power brick. This will damage the cable. Loosely wind the cable and secure it with a Velcro tie. Backing Up Data Students are responsible to make their own backups. This is a life skill that must be practiced. The more important a file is to you, the more backups of it you should have. If you are working on a file on your Tablet PC and save it to the Tablet PC hard drive, it would be wise to also save it to a flash drive or to an SD card. But, what if you lose the Tablet with the flash drive or the SD card? Obviously having a backup to a SkyDrive or to your SharePoint MySite would mean that file would be accessible from a loaner Tablet PC. Hard drives always eventually fail. It is not a matter of if it will, just when it will. Make backups. Tablet PC Battery Policy Teachers will consider the Tablet PC as a resource or tool for class just as a textbook or notebook has been considered for years. There are various ways a student can make sure she has a charged battery for class. 1. Charge the battery at home overnight (preferred method). 2. Go to the Media Center and trade her non-charged battery for a charged one. The student should return to the Media Center at the end of the school day and swap batteries back so she has her own battery, not the school s battery, to take home. 3. Go to the Media Center before school or during study and set her computer on a docking station so it will charge there. The student can stay and work on the computer while it is charging. If a student shows up for class without a charged tablet battery and therefore is unable to complete a class assignment, it will be at the teacher s discretion to decide the consequences the student should have. o If the lesson is such that the student can just share a screen with another student, the teacher could choose to allow her to do that. o Each teacher has an extra power cable to be used here at school when needed. A teacher may lend her cable to a student, but the teacher will be responsible for its loss. There will be no extra cable in each room because we do not want to overtax the electrical system norhave too many cables strung around the room that students might trip over. Tablet PC Handbook /Revised July 2013 Page 6

7 o The teacher could send the student to the Media Center to trade her battery for a charged one. The student could lose credit for time missed from class while taking care of a responsibility she should have done ahead of time. Each teacher can use his or her professional judgment depending on the time and material the student is missing. Notes: 1. The Technology Department will label batteries so we know which ones belong to whom. 2. The Technology Department will color code the batteries so we can tell at a quick glance which year it was purchased. 3. Students will be issued a new primary and travel battery at the end of two years. Tablet PC Storage Policy During Class If not using the Tablet PC in class, students should keep their Tablet PCs in their Infocase sleeves. Between classes It is especially important to put the Tablet PC in the Infocase sleeve when travelling through the halls and on the stairs. During Assemblies When students are in assemblies, the Tablet PCs should be locked in the classrooms. Lunch Time For 2nd, 3rd, and 4th lunches, Tablet PCs can be locked in the classrooms with textbooks and other personal items. For 1st and 5th lunches, students may bring their Tablet PCs to the cafeteria with them but must keep them stored in their sleeves. After School Students should take their Tablet PCs home with them each night. If there is some reason that the student cannot take it home one night, then the Tablet PC should be checked into the Media Center where they can charge it for the student overnight. This should be done on rare occasions. Athletic Events Athletes should lock their Tablet PCs in a room as they do their purses or other personal items. When at a sporting venue with no room to lock personal items, the Tablet PC should be locked out of sight in a car. Try to take precaution to avoid excessive heat when possible. Accidental Damage Insurance will cover a damaged computer, but not a missing computer. No Tablet PC Left Behind Policy The Media Center will have loaner Tablet PCs which students can borrow for the day. There will be a limit of three times per year that a student can borrow a Tablet from the Media Center. The student must return Tablet PC Handbook /Revised July 2013 Page 7

8 the borrowed tablet to the Media Center by 3:30 of the same day that she borrowed it. If it is not returned by then, the student s network login will be disabled and will not be reactivated until the Tablet is returned and a $10 fine per day is paid. If the student loses a school-owned Tablet that she borrowed, she must pay for the cost of replacing it. Summer Refresh Policy On the last day of school each school year, every student must turn in her Tablet PC with pen, batteries, and Infocase to the Technology Department. The Technology Department will check the equipment for physical damage and replace any damaged parts covered by the warranty. All software will be erased and a new software image with the latest available software, operating system patches, and drivers will be installed. Any student who does not turn in her Tablet PC on the last day of school will face the following consequences until the Tablet PC is received by the Technology Department: 1) Internet access for the student will be totally disabled on her Tablet PC 2) PowerSchool login for the student and her parents will be disabled 3) The second semester report card will not be ed to the parents The Tablet PC will be returned to the student in late July or early August before school restarts if tuition and fees are current. If a student has a special need to have access to a computer in the summer for a school-recommended event, a limited number of loaner Tablet PCs will be available. The teacher sponsor for the event should contact the Technology Director explaining her special circumstances to receive approval to borrow a summer loaner. Tablet PC Handbook /Revised July 2013 Page 8

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