Inventory Management and. Bar-code Implementation. Present at ion Tit le Goes Here. presentation subtitle.

Transcription

1 Inventory Management and Present at ion Tit le Goes Here Bar-code Implementation presentation subtitle. Ella Herrera Prantilla TT Chang Genetic Resources Center

2 Genebank Information System Present at ion Tit le Goes Here presentation subtitle. IRRI-GRIMS

3 IRRI-Genetic Resources Information Management System Functionalities are based on International Rice Genebank Collection Information System (IRGCIS), except that: It uses ICIS schema (GMS, IMS and DMS). It uses database backend independent IDE (Borland Delphi 2000). New features/ functionalities are added and/or modified to adopt to changing (genebank) users requirements. ICIS applications are called within the program (i.e. no need to launch the ICIS Launcher to open SetGen, for example). Assists genebank staff to systematically perform their dayto-day activities and operations Performs germplasm associated operations inside the genebank and outside the field

4 Seed Acquisition maintaining and making available of detailed information about sample s origin and its main characteristics (passport data); processing of incoming sample; assigning of IRGC accession number; and determining the MLS status Seed Characterization management of observed morphological and agronomic traits, as well as reactions to biotic and abiotic stresses, of acccessions Seed Multiplication periodically rejuvenating and increasing of the accessions by monitoring the seed stock and viability Seed Management Inventory management; storing and maintaining the accessions in a cold store rooms and sending of backup duplicates to NCGRP and Svalbard periodically monitoring of seed viability System Administration Database manager s interface in managing the user interfaces (i.e. Grant and revoke access to specific interface)

5 ATRIBUTS PK,I1 AID FK1,I5 GID FK2,I3 ATYPE I4 AUID AVAL ALOCN AREF ADATE FK3 USERID GERMPLSM PK GID I6 METHN GNPGS GPID1 I3 GPID2 I4 GERMUID I5 LGID I1 GLOCN GDATE GREF GRPLCE I7 MGID LISTNMS PK,I1 LISTID LISTNAME LISTDATE LISTTYPE LISTUID LISTDESC I1 LHIERARCHY LISTSTATUS LISTDATA PK,FK1,,I1 LISTID PK LRECID FK2,I1 GID ENTRYID ENTRYCD SOURCE DESIG GRPNAME,I1 LRSTATUS IMS_LOT PK,I3 LOTID I6 USERID ETYPE I1 EID LOCID I4 SCALEID STATUS COMMENTS I5 SOURCEID FK1 GID IMS_TRANSACTION PK,I5 TRNID PK,FK1,I1 LOTID I6 USERID TRNDATE TRNSTAT TRNQTY COMMENTS CMTDATA SOURCETYPE I4 SOURCEID I3 RECORDID PREVAMOUNT PERSONID NAMES PK NID FK1,I1 GID NTYPE NSTAT NUID NVAL NLOCN NDATE NREF METHODS PK MID MTYPE MGRP MCODE MNAME MDESC MREF MPRGN MFPRG MATTR GENEQ I3 MUID I1 LMID MDATE LOCATION PK LOCID LTYPE NLLP LNAME LABBR I4 SNL3ID I3 SNL2ID SNL1ID I1 CNTRYID LRPLCE USERS PK USERID I1 INSTALID USTATUS UACCESS UTYPE UNAME UPSWD PERSONID ADATE CDATE UDFLDS PK FLDNO FTABLE FTYPE I1 FCODE FNAME FFMT FDESC LFLDNO FUID FDATE I3 SCALEID Passport data Names Inventory data

6 Present at ion Tit le Goes Here presentation subtitle.

7 2 tin cans are made per accession. 60 grams/ tin *No actual weight measurement for base collection until GPG1.

8 Aluminum foil bags (bulk) Aluminum packets (10grams) - for distribution

9 Equipment 2 units Mettler Toledo Weighing Balance Mettler Toledo Balance Link Software 2 units Parallel Cable Used to connect the Weighing Balance and the computer 4 units Symbol LS2200 Barcode Scanner 590,000 CILS labels (Computer Imprintable Labels Systems) Approx. 21,800 A4 sheets (27 labels / sheet) Customized to withstand changing temperature and humidity for more than 100yrs LaserJet Printer

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11 When do we create a seed lot? Acquisition Register the donor info of the incoming batch of seed Create temporary acc ID Register passport info Process seed for initial seed increase Fail Monitor samples in the field Check viability and harvest Passed? Passed Create accession CREATE SEED LOT

12 When to create a seed lot? Seed increase Select planting material based on viability, species, and current stock Withdraw seeds Fail Monitor samples in the field Check viability and harvest Passed? Passed CREATE SEED LOT

13 Use of Barcode Technology BASE Collection

14 Started in September Complete inventory and data cleaning are made possible during GPG1 funded barcoding activity.

15 Seed movement and tracking within and outside organizational unit are still not documented by the application. Experimental data in the field are still being recorded using paper and pencil, not through handheld device.

16 Extend the scope of barcode technology to include field operations, seed health testing, and seed distribution

17 Present at ion Tit le Goes Here presentation subtitle.

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