El Paso Community College. Rio Grande Campus. Faculty are required to provide the Division Office with the following information:

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1 El Paso Community College Arts, Communications, Career & Technical Education, Social Sciences Division Rio Grande Campus FACULTY HANDBOOK Faculty Information Faculty are required to provide the Division Office with the following information: Complete Name ID Number Current Address Home, Cellular and Work Phone Number Campus where you will receive your college mail FB, MDP, NW, RG, TM, VV Office Hours Division Meetings Full-time faculty are expected to attend all division and discipline meetings during the year. Adjunct faculty are encouraged to attend. Division meetings are usually held once each semester, on the Thursday of Faculty Development Week. Admittance to Class The only students permitted to attend your class are those who have officially enrolled in your course and section. The student may remain in the class if the receipt shows the proper course and section number. Students cannot just sit-in on classes. Please go online and check your enrollment summary often for students who are officially registered for your course/section. Attendance Policy If you have an attendance policy, make sure to state it in your syllabus and then abide by it. To increase retention, we suggest you establish some attendance policy. If you miss the deadline for dropping a student and the student has stopped coming to class you will have to give the student an F. You generally cannot change an F to a W.

2 Withdrawing/Reinstating Students Reinstatement and Withdrawal Forms can be obtained from the Registrar s Office. Reinstatements must be submitted to the Division Office. Remember to fill in all parts of the Withdrawal Form (Address is optional. If you have it, please fill it in). Submit the form in person or by mail. If you have any questions, do not hesitate to contact your Faculty Coordinator or the Dean. If you withdraw a student due to disruptive behavior, contact your Dean prior to completing the form. If a student appeals the withdrawal, the instructor will be asked to submit his/her attendance record. Every effort will be made to expeditiously complete the appeals process. Students dropped from a class cannot remain in the class if the drop is upheld in the appeals process. Students withdrawing from a class cannot continue to attend. If you are unsure about dropping a student, discuss the situation with your Faculty Coordinator or the Dean. Change of Grade Requests for change of grade (including incomplete) must be accompanied by a copy of your grade record showing the change, supporting documentation and a memo to the Registrar. A change of grade cannot be made after the semester has ended because of late work submitted unless the student received an I. Change of Grade Forms must be submitted to the Dean. Deadline to turn in a Change of Grade is 45 days after completion of the semester. Course Syllabus The course syllabus is an official statement to the student of the nature and objectives of the course. The syllabus should be distributed to all students during the first week of class. Be sure to go over the syllabus with the class. It is especially important that you discuss the attendance, course pursuit, reinstatement policies and procedures, and any other special rules with the students. A copy of your course syllabus for each of your classes MUST be submitted to the Division Office and one copy to your Faculty Coordinator by the end of the 1st week of school. Syllabi will be evaluated and revisions need to be resubmitted. Office Hours Full Time Faculty: Full-time faculty must hold ten office hours each week. Please spread the office hours over five days (Monday through Friday), and include both morning and afternoon times. A minimum of thirty minute segments are required. If you are teaching an evening or weekend class, consider holding office hours before and/or after these classes. In addition, faculty teaching an overload will be required to keep an extra office hour weekly for each overload. Office hours for summer are one office hour per week, per course. Please be sure your office hours appear in your syllabi. If you are not in your office during the scheduled time, please post your whereabouts on your office door. Also, let the Division Office know where you can be reached.

3 Adjunct Faculty: Adjunct faculty should hold one office hour per week for each class taught. The hour can be held on campus, such as thirty minutes before and/or after your class. It can also include time you are available to consult with students by phone. The Adjunct Faculty Office at RG is located in Room A114 ext Update Personnel Services Record Be sure that all of your records at Personnel Services are up-to-date. If you have completed additional college course work, be sure to send an official copy of the transcript to the Personnel Services. In addition, notify the Division Office that an updated or additional transcript is being submitted to the College. Notify the Division Office and Personnel Services if your address or phone number changes. Final Exams Institutional policy requires that classes must meet during the scheduled final exam period, and adhere to the scheduled day and time. The final exam schedule is available in class schedule, found on the EPCC Website. Final Grades Final grades must be submitted through the Banner system AND a hardcopy of your grade record must be submitted to the Registrar s Office by the due date. Faculty Mailboxes All Adjunct faculty must request a mailbox at the Instructional Service Center (ISC). If you teach at more than one campus, request a mailbox at only one campus. Let the Division Office know which campus you will be receiving your mail and please check your mailbox at least once a week. Duplicating It is requested that whenever possible, copies be duplexed. Duplicating jobs are monitored through the Division Office. If you are teaching at another campus, use the ORG number for that campus. Any duplicating requests over $7.50 must be justified by writing on the duplicating ticket if it is for syllabi or exams. Any other requests over $7.50 must have prior approval of the Dean. Please use the Division s Discipline ORG Number at the campus you are teaching the course. Ask the Division Office for your discipline s ORG number. Supplies Adjunct faculty s requests for classroom supplies should be made through the appropriate Faculty Coordinator. Full-time faculty should requisition supplies through the Division Office.

4 FACULTY ABSENCES If you are unable to meet a class as scheduled, follow these guidelines: Full-Time Faculty Notify the Division Office. If the class meets before 8 am or after 5pm, call the Division Office at and leave a message. Discuss the anticipated length of absence with the Dean. Attempt to locate a full-time faculty to cover your class (es). Full-time faculty are expected to assist in covering other full-time faculty s classes on occasion. Such practice is considered a professional courtesy. Do not discuss payment for covering your class (es) with substitutes. These arrangements will be made through the Division Office. Provide the Dean with lesson plans. In most cases this can be done over the phone. If the absence is known several days in advance, submit the lesson plans in writing to the Division Office. A leave form should be submitted to the Division Office within 24 hours of your return to work. If an absence is anticipated in advance, a leave form should be submitted prior to the day(s) of absence. Adjunct Faculty Notify the Division Office and your Faculty Coordinator. If the class meets before 8 am or after 5pm, call the Division Office at and leave a message. Discuss the anticipated length of absence with your Faculty Coordinator. Regardless of who substitutes for the class (es), the adjunct faculty s salary will be pro-rated (deduction from salary amount equal to the time missed), when available sick day is exhausted. Arrangements to pay substitutes will be made only by the Dean. Faculty are not to offer substitutes any compensation (monetary or in-kind). Provide the Dean and Faculty Coordinator with lesson plans. In most cases, this can be done over the phone. If the absence is known several days in advance, submit the lesson plans in writing to the Division Office.

5 Note: The only exception to this system is if the adjunct faculty is a participant in the Adjunct Faculty Absence Exchange Program currently in place. Contact the Division Office for information about this program. Adjunct Faculty Absence Exchange Program If you are interested in participating, please contact your Faculty Coordinator or the Division Office for more information. Three Days per year (Fall, Spring, and Summer) with a maximum of two days in any one semester. Substitute Pay Adjunct faculty have a one day sick leave per semester (Fall & Spring only; non-cumulative) and one day for jury service attendance, documented by court. Your pay will be reduced when you are absent under all circumstances after your leave is exhausted. Your pay will be reduced if a member of the exchange pool substitutes for you or if a full-time faculty substitutes for you. If you are not available for class, as required each week, your pay will be adjusted accordingly. Full-time faculty may substitute for each other as a professional courtesy. Adjunct faculty will be paid for substituting for full-time faculty. Faculty must report all absences and/or class cancellations to the Division Office prior to (if possible) the designated class meeting time.

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