MS in Business Analytics Student Policy Manual

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1 MS in Business Analytics Student Policy Manual

2 Table of Contents Overview 3 Program Calendar 4 Attendance 5 Academics 6 Conduct 9 Honor Code 10 Financial Responsibilities 12 This information contained in this manual updated December, Please note that policies and procedures are subject to change.

3 Overview The Master of Science in Business Analytics Student Policy Manual outlines some of the most relevant policies, guidelines, and procedures related to one s progress through the program. These policies are in addition to the University information provided in the Notre Dame Student Handbook, called du Lac: A Guide to Student Life. These two documents combine to provide the student with a comprehensive overview of the policies and procedures under which MS in Business Analytics degree seeking graduate students operate during their time at Notre Dame. A copy of du Lac can be found at: This manual and du Lac are the official policies and procedures of the program and may be different from those of other graduate programs at Notre Dame. All Master of Science in Business Analytics students are expected to be familiar with the policies and guidelines outlined in both du Lac and this manual. Questions about anything presented here should be directed to the Director of Degree Programs or a member of the Executive Education Degree Programs team. 3

4 Program Calendar The structure and content of Notre Dame s Master of Science in Business Analytics program sets the promise for a potentially life-changing experience, the ability to work and study simultaneously, membership in Notre Dame s worldwide alumni network, and the distinction of holding a Notre Dame Master s degree. Regular class weekends paired with 3 intensive residency immersions foster opportunities for peer-to-peer learning and in-depth instruction by top-tier faculty. A complete schedule of each module and semester, including exam dates, will be provided to each student prior to the beginning of the upcoming semester. The following modules are contained within university semesters: Initial Immersion, Module 1 & 2 Spring Semester Intensive Case Module, Module 3 Summer Semester Module 4, Capstone Module Fall Semester Regular Class Weekends Alternating weekend class residencies in Chicago typically begin on Friday at 12:30 p.m. and end on Saturday by 5:30 p.m., unless otherwise noted in your schedule. Occasionally, evening sessions will be held and/or offered during regular residency weekends and immersions. Sessions take place at the Notre Dame Michigan Avenue Campus (224 S. Michigan Avenue, Chicago). Immersion Weeks The Master of Science in Business Analytics Program features three extended weekend sessions on the Notre Dame campus Please refer to the Program Calendar for those dates. 4 Attendance Students are expected to attend classes in person and in their entirety from the first through the last day of the scheduled class dates in Chicago and South Bend. In addition to attending all class sessions, students are also expected to come prepared and to fully participate and be engaged in the learning process. Students are also expected to participate in all class sessions and activities assigned in the online format. Students are not permitted to attend or participate in other Notre Dame degree programs except as arranged for by the Master of Science in Business Analytics faculty. Immersions in South Bend are required classroom experiences, and the same attendance and participation expectations exist for these sessions. Immersions may include weekend and evening sessions. If the initial immersion is unavoidably missed due to an emergency, the student will have to defer completing other degree requirements until the next scheduled offering of that course (during the next academic year). If a student must miss one of the other two immersion courses, then enrollment will be required in the next scheduled offering of that course (during the next academic year. Enrollment for a second offering of a course shall be at the sole discretion of the Academic Program Director and the MSBA Faculty Steering Committee and will be at the student s sole expense.. The faculty and administration emphasize that class attendance is essential to student learning. Failure to attend will be detrimental to the learning process for the entire class. All understand certain circumstances arise where students may need to be absent from a class for legitimate reasons which include medical or family emergencies. Work conflicts are generally not considered to be excused absences. In the event of inclement weather, there may be occasions particularly for those traveling long distances when conditions prevent your travel to campus. Participants should note that classes are rarely cancelled. Please use your best

5 judgment regarding safe travel, and come to campus at your first opportunity. In the case of an absence, the student is expected to directly contact the course instructors by and copy the Associate Director or Director of Degree Programs. Class attendance is recorded and faculty may consider both attendance and participation in their grading. Faculty reserve the right to determine class attendance policy in their respective course(s). Students should refer to each faculty member s course syllabus to verify the impact of these factors on final grades. Make Up Exams Class absences that involve exam periods are acceptable only in extreme and unforeseen circumstances such as medical and family emergencies. In the event that you should be required to make up an exam, the faculty member and Operations Program Manager (and On-Site Program Facilitator, if applicable), will work with you to set a time and location for the retake. The exam retake must be completed within 14 days of missing the exam, or earlier if final grades are contingent upon the results. Guest Policy Since all residencies and immersions are full academic experiences, faculty and fellow students expect to be able to focus on the material being presented. In order to maintain a proper academic environment, guests, family members, friends, etc. are not allowed to attend classes or residencies. The three exceptions to this policy are: 1) prospective students conducting a campus visit, as approved and facilitated by the Admissions staff; 2) alumni participating in the Lifelong Learning opportunities, as approved by the faculty and administration; and 3) faculty-invited guest speakers and alumni. Academics Course Registration and ND Roll Call The enrollment process is a two-step process. The first step is registration for courses. The second step is a web enrollment process called ND Roll Call. The Executive Education Degree Programs office takes care of the first step (registration) for each student. Students are required to take care of the second step (ND Roll Call) when notified by the Office of the Registrar. Prior to the start of the next term, students are required to clear all financial, academic and health holds as directed by Notre Dame administration so the enrollment process can be completed. Failure to do so may result in a student being restricted from the classroom or dropped from an active student status. 5

6 Grading System Student work in each course is graded as follows: Grade A A- B+ B B- C+ C C- F I S U W Point Value Incomplete Satisfactory (no point value) Unsatisfactory (no point value) Discontinued with permission (excluded from academic average) Re-grading procedure should a student wish to pursue re-grading on an assignment or course, they are required to submit their information to the faculty member first. The faculty member will then review the new information and respond directly to the student. Honors Designations Beta Gamma Sigma - students who are ranked in the top 20% of their respective classes are eligible for Beta Gamma Sigma induction. The ranking for the program is based on students cumulative GPA after Module 3 (Summer Semester) to determine eligibility. All students are eligible to receive honors status in the MS in Business Analytics program. Honors status is based on a student s cumulative GPA at graduation. The designations are as follows: 4.0 Highest Honors (Summa Cum Laude) 3.8 High Honors (Magna Cum Laude) 3.6 Honors (Cum Laude) (Note: There is no rounding of GPA in determining honors designations.) Final honors status will be announced as the student s name is called during the Mendoza Graduate Business Diploma Ceremony. Academic Conduct Matters concerning academic regulations and policies are decided by the Associate Dean of the Mendoza College of Business. A student may be dismissed from the program if in any one semester, his or her grade point average is below To graduate from the Master of Science in Business Analytics Program, a student must meet all of the following requirements, and any other requirement designated by the Director of Degree Programs: Complete all designated Master of Science in Business Analytics Program coursework; Pass all courses with a minimum grade of C- or better, and maintain a minimum cumulative grade point average of 3.000; and Maintain records and accounts in good standing with all University offices. Academic Conduct Review Due to the cumulative nature of the course content, students grades will be reviewed at the end of each module and immersion. A formal review of all students grades will be conducted at the end of each academic semester (Module 2 and Module 3). A cumulative grade point average (GPA) of or below at the end of 6

7 any academic semester will cause a student to be placed on academic probation for the following semester. Students on academic probation will receive written notification by the Associate Director of Degree Programs. Students on academic probation must achieve a cumulative GPA above in the subsequent semester, or they may be subject to dismissal. The administration may also recommend dismissal of the student if it is judged that a cumulative GPA of at least 3.0 cannot be reasonably attained in the following academic semester. Students with a cumulative GPA between and will receive an advisory letter. Students must successfully complete all course requirements and earn a minimum cumulative grade point average of 3.0 in their final semester/capstone Immersion to graduate from the Master of Science in Business Analytics program.. Student Good Standing To be considered in good standing, students must also meet the following requirements: Have paid all outstanding balances with Student Accounts and not have a financial hold placed on their account, and Fulfill all University requirements (such as submitting vaccination records) and have no administrative holds on their academic record. In effect, to be in good standing, students must meet academic requirements and be able to complete the enrollment process (see Course Registration and ND Roll Call on page 5). Students unable to complete the enrollment process due to a financial or administrative hold WILL NOT be allowed to attend classes or take examinations until they clear all holds and complete the enrollment process. Transfer Credits and Waivers The Master of Science in Business Analytics program does not accept transfer credits, nor does it allow students to waive out of a course. If a student cannot complete a course due to unique or unusual circumstances, they must work with the Academic Program Director and the faculty member(s) responsible for their course(s) to determine whether there is an acceptable and appropriate method to complete their academic requirements. The student is responsible for notifying the Director of Degree Programs in writing regarding the agreements approved by the faculty member. Incompletes Student receive the temporary grade of I when, for acceptable reasons as determined in the sole discretion of the instructor of record, he or she has not completed the requirements for a or higher-level graduate business course within the mod/semester or summer session. A student must complete the course work within thirty (30) days of the beginning of the next semester for semester-long classes or within thirty (30) days of the beginning of the next module for module-long classes. Failure to complete the work within this time period will result in earning a grade of F for that class. Course Failures If a student earns a grade of F, they may petition the Academic Program Director for the opportunity to retake the course one time. The student will be responsible for any additional tuition, fees, and expenses. The student will only be able to take the failed course when it is next delivered in the normal class schedule. If for any reason that course is no longer available, the student will work with the faculty member who led the course which was failed and the Academic Program Director to determine an acceptable alternative. If a student fails more than one course, or fails the same course twice, the student will be dismissed from the program. Withdrawal Students may withdraw from the program with no impact on grades or transcript up until the official University course discontinuance date, which occurs approximately half-way through a university term. Any courses completed prior to the student s date of withdrawal will remain on the transcript with the grade that 7

8 was earned. Withdrawal after the University course discontinuance date will result in a grade of F being assigned for all incomplete classes for which they are registered. If a student withdraws from the program, the refund policy (see section on Tuition Refund, page 12) will be used to determine financial obligation. Students are responsible for notifying the Associate Director of Degree Programs in writing regarding their decision to withdraw. Students are also responsible for ensuring that all required University withdrawal forms are completed. It is the responsibility of Executive Education to ensure that the withdrawal form is processed properly by the Office of the Registrar. A student who wishes to be reinstated in the Master of Science in Business Analytics program must submit a formal request in writing to the Associate Director of Degree Programs. The Associate Director will have the request reviewed by the Admissions Committee and will notify the individual regarding the decision. Readmission to the Master of Science in Business Analytics program is not guaranteed at withdrawal. Separation from the University The University reserves the right to require the withdrawal of any student when academic performance or general conduct may be judged detrimental to the best interests of the student or the University community. Conduct Conduct & the University of Notre Dame As a Notre Dame Master of Science in Business Analytics student, it is important to remember that a student s conduct on and off campus reflects not only on the student, but on the University and the class, as well. Others observe a student s behavior and that leaves them with an impression about the student and Notre Dame. Du Lac, A Guide to Student Life, specifies codes, rules, regulations and policies which establish the official parameters for student life at Notre Dame. It is the student s responsibility to be aware of these expectations and conduct him or herself accordingly as a member of the Notre Dame Community. Du Lac can be downloaded and reviewed online via the following link: Conduct & the Master of Science in Business Analytics Program Faculty, staff, and fellow students expect to be treated with respect at all times and for everyone to eliminate opportunities for distractions to the learning process. Students are expected to: - Be in their seats ready to begin class, and prepared to participate at the scheduled time; - Fully focus on class content and do not disrupt class unnecessarily by leaving before the session is completed; - Turn off all electronic devices that disrupt class including any device with keys and devices that make vibrating or ring tones while in the classroom, unless explicitly asked by the faculty member to use them; - Avoid conference calls or meetings that conflict with class times; and - Abide by the business casual class dress code. Conduct & the Study Team A substantial portion of the learning that takes place in the Master of Science in Business Analytics Program occurs in the study team format and between classmates; full participation is crucial to individual success, and the success of the class. Considerable thought has been dedicated to organizing study teams experience, industry, skill sets, and other factors help determine team makeup. Team members are responsible to one another and in the extreme 8

9 case that a team fails to resolve a conflict after considerable effort, requests for change in team composition may be initiated through the Associate Director of Degree Programs. All study teams will submit a team charter which reflects the guidelines for conduct within the group. Should a team member experience difficulty that disrupts the performance of the team, the following process will be initiated at the request of the team: 1. Revisit the team charter and discuss ways to improve team performance. 2. If this does not resolve the situation, the team will notify the Associate Director of Degree Programs and request a mediator. 3. If mediation is not successful, the team will be presented with options. Options may include but are not limited to leaving the team intact, reconfiguring the team, or dismantling the team. Honor Code All Master of Science in Business Analytics students have read and signed the Mendoza College of Business Graduate Academic Code of Honor prior to matriculation. Compliance with this code is required of all students at all times. The University of Notre Dame Graduate Business Programs are a community of students, faculty and administrators committed to learning, working and growing together in moral character. This community holds dear the University of Notre Dame values of honesty, integrity and honor; all members of the community are assumed to possess these values. To affirm their commitment to the values and the community, all students are required, upon admission, to read and sign the University of Notre Dame Graduate Business Honor Code, (herein referred to as the Honor Code). The Honor Code requires that students take responsibility for establishing norms of ethical behavior. The Honor Code briefly outlines the community s expectations and the procedures for handling actions that fail to meet those expectations. Many faculty use their syllabi to remind students of the Honor Code and its applicability within their course. Questions regarding appropriate compliance for a specific class should be brought to the attention of the respective faculty. University of Notre Dame Graduate Business students pledge to uphold the Notre Dame values of honesty, integrity and honor in personal academic behavior, as well as the behavior of others in the Notre Dame community. The Mendoza College of Business community expects all students to continually conform to standards of conduct and, at a minimum, demonstrate: Academic honesty and integrity; Honest disclosure of personal information in the admissions processes; Compliance with faculty requirements regarding course work; Respect for the program and its community of people; and, Respect for academic and administrative professionals. According to the Academic Code of Honor, students have the responsibility to take action if they become aware of a likely violation: If the conduct involves a personal violation of the Academic Code of Honor, you shall report yourself to the instructor of the course or to the Assistant Director or Director of Degree Programs; If you witness a violation of the honor code, or otherwise have reason to believe that a violation has occurred, you may use discretion to choose among several possible courses of action described in the Mendoza College of Business Graduate Academic Code of Honor found at the class website. 9

10 Please see the Mendoza College of Business Graduate Academic Code of Honor for additional information, or ask a Master of Science in Finance team member for assistance. In addition, a sample copy of the Notre Dame Graduate Business Honor Code each student signs and submits to the Executive Education offices is on the next page. 10

11 University of Notre Dame Graduate Business Honor Code The Honor Code The University of Notre Dame Business programs are a community of students, faculty and administrators committed to learning, working, and growing together in moral character. This community holds dear the University of Notre Dame values of honesty, integrity and honor; all members of the community are assumed to possess these values. To affirm our commitment to the values and the community, all students are required, upon admission, to sign the University of Notre Dame Graduate Business Honor Code (herein referred to as the Honor Code). The Honor Code requires that students take responsibility for establishing norms of ethical behavior. The Honor Code briefly outlines the community s expectations and the procedures for handling actions, which fail to meet those expectations. Expectations The community expects all students to continually refine their own standards of conduct and, at a minimum, by signing the document shall demonstrate: Academic honesty and integrity Honest disclosure of personal information in the admissions and career development processes Compliance with faculty requirements regarding course work Respect for the program and its community of people Respect for academic and administrative professionals The community equally expects all faculty members to support these efforts by giving clear written direction regarding: Submission of work for multiple courses Procedures for in-class and out-of-class assignments, and those that are to be completed on an individual-effort only basis Review of tests and documentation distributed in previous semesters Proper citation of sources used in papers and presentations Acceptable resources during an exam COPY Student Signature Date Student Name (Please Print) 11 Financial Responsibilities

12 Deposit A $2,500 deposit is required to hold a candidate s place in the class upon his or her acceptance. The deposit is nonrefundable and nontransferable. Payments Students are responsible for paying tuition and any other costs shown on their Student Account by the dates indicated on their billing statement each semester/progression. Failure to pay an outstanding balance, or to make specific arrangements with the Office of Student Accounts for resolution, will result in a financial hold being placed on the student s record. An active financial hold affects student status and makes it impossible for a student to register for classes. (See section on Good Standing Status, page 7.) In order to receive a diploma, a student must fulfill all financial obligations with the University. Students are responsible for the following costs which are not included in tuition or paid by the University: 1. Travel to and from campus or remote classroom locations 2. Travel to and from the international residency location 3. Some dinners during residencies and immersions 4. Hotel accommodations during residencies Tuition Refund Tuition payments, excluding the nonrefundable $2,500 deposit noted above, are refundable as described in the chart below. During the first term, if withdrawal occurs: Prior to the first day of orientation Between the first day of orientation and end of the first immersion After the first immersion but before the start of regular class sessions After regular class sessions begin, but prior to the official University course discontinuance date After the official University course discontinuance date 100% refund 75% refund 50% refund 25% refund No refund During all following terms, if withdrawal occurs: Prior to the start of the first immersion Anytime during the first immersion After the first immersion but before the start of regular class sessions After regular class sessions begin, but prior to the official University course discontinuance date After the official University course discontinuance date 100% refund 75% refund 50% refund 25% refund No refund 12

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