Records and Information Management AOM 205 Standard Course Syllabus

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1 Records and Information Management AOM 205 Standard Course Syllabus Course Information Course Description: The study of equipment and systems used for information storage, retrieval, transfer, retention, and disposal of records, with emphasis on electronic storage and retrieval. It includes filing, microfilming and various communications storage functions in the office. Procedures for establishment and use of various filing methods including alphabetic, numeric, geographic, chronological, and subject. 3 hours lecture. Learning Outcomes: Upon successful completion of the course, the student will be able to: Identify and use the Alphabetic indexing rules for personal names. Identify and use the Alphabetic indexing rules for business institutions and government agency names. Use effectively the appropriate method for setting up an efficient system of numeric filing. Use the mechanics of subject filing and the supplies used in this program. Identify the steps to prevent misfiling and the supplies and procedures used for maintaining an efficient check out system. Define and discuss the processes involved in the micrographics process. Discuss topics of records management control. Select, retrieve, edit, input, print, etc., files in a database using Microsoft ACCESS software. Prerequisites and Co requisites: Minimum C grade in AOM 100, AOM 108, and/or instructor permission. Course Topics: What is Records Management? Alphabetic Indexing Rules 1-4 Alphabetic Indexing Rules 5-8 Alphabetic Indexing Rules 9-10 Electronic File Management Alphabetic Records Management, Equipment, and Procedures Storing, Retrieving, and Transferring Records Subject Records Management Numeric Records Management Geographic Records Management Electronic and Image Records The Records and Information Management Program Specific Course Requirements: Students must have a basic knowledge of the use of a microcomputer and Internet access.

2 Students must complete all assignments by deadlines. Students must complete all assessments (tests) and quizzes as required. Students are expected to read and study text, as assigned. Students are expected to complete chapter exercises prior to class time. Textbooks, Supplementary Materials, Hardware and Software Requirements Required Textbooks: Publisher: South-Western Cengage Learning Title: Records Management Author: Read & Ginn Edition: 9 th ISBN: Supplementary Materials: Storage media such as a jump drive Software Requirements: Microsoft Office Word and Access Instructor Information Instructor Name: James L. Barham, MBA Instructor Contact Information: Dyersburg State Community College 1510 Lake Road Dyersburg, TN Glover Building Room Office Hours: M: 9:30a-2:30p T: 9:30a-11a; 12:45p-2:15p W: 9:30a-2:30p R: 9:30a-11a; 12:45p-2:15p F: By Appointment Communications Preference: I typically respond within 24 to 48 hours, excluding weekends. If you do not receive a response within 48 hours, then inquire again. It could have slipped through. Responses may be sent to the class as a whole to answer other students' questions as well. Private concerns, including grades, will, of course, be handled discretely. Assessment and Grading Testing Procedures: Exams and quizzes will be given online. No makeup tests or quizzes are given. Grading Procedures: Assignments and Labs: 25% Assessments: 40% Class Participation/Discussion: 25% Final Exam: 10% Total: 100% Grading Matrix: A B C D 0 59 F Assignments and Participation

3 Assignments and Projects: Late labs and assignments are NOT accepted. Assignments and Projects will be given a due date when assigned. Library: Dyersburg State Community College Learning Resource Center Participation: Student involvement is essential in the learning process and produces 25% of the class grade. This grade is based primarily on classroom discussions. Students With Disabilities: Dyersburg State Community College is committed to providing a discrimination free environment for all students. Students with disabilities are encouraged to inform the College of any assistance they may need. Please notify your instructor or Sheri Baker, ADA Coordinator at (731) Syllabus Changes: From time to time during the semester it may be necessary to make changes to the material in the course syllabus. Any necessary changes to the course syllabus will be sent to you by e- mail and posted within the online course material. Policies Punctuality: Each assignment and exam must be completed before or by the date as listed in D2L. An excessive absence report is filed for any student who does not attend class for three consecutive classes. This report is filed with the Dean of Student Services. If a student has been absent to the point of being unable to complete the course requirements, a request to administratively withdraw from this class may be submitted. Cell Phone: Cell phone MUST be placed on the desk while in class. Each phone should be turned off {not on silent}. Failure to follow this policy will result in loss of the Class Participation / Discussion grade. Roll: Roll is called at the start of each class. Arrival past roll call requires a face-to-face meeting after class. The door will be shut once class starts to prevent disruptions. Official DSCC policies will be used to determine consequences for consecutive tardies. Internet Usage: The use of the Internet is permitted for class related purposes only. Failure to follow this policy will result in loss of the Class Participation / Discussion grade during class times. Resources Learning Resource Center Labs: Dyersburg Campus 8:00-8:00 Monday-Thursday 7:30-4:00 Friday 9:00-1:00 Saturday Tipton County Center (Covington) 8:00-7:00 Monday-Thursday 9:00-3:30 Friday Gibson County Center (Trenton) 8:00-9:00 Monday - Thursday 8:00-4:30 Friday Printing: Printing is limited to 250 pages per term. Should additional copies be warranted, please add copies to your account at either the business office or the LRC. Bookstore:

4 Other Important Information Library For the DSCC library or help desk go to and click on Learning Resource Center link. Reporting Fraud, Waste, or Abuse For the Tennessee Virtual Library go to and click on TBR Virtual Library. State law requires all public institutions of higher education to provide a means by which students, employees, or others may report suspected or known improper or dishonest acts. In addition, DSCC is committed to the responsible stewardship of our resources. If you would like to know more about reporting Fraud, Waste, or Abuse, please visit Technical Assistance: For technical assistance with online classes, contact the LRC Help Desk. The Help Desk telephone number for the Dyersburg area is The Help Desk telephone number for the Covington area is The Help Desk telephone number for the Trenton area is You may also contact the Help Desk by e mail. The address is Library Resources: To ask a question about books, interlibrary loans or other LRC information, call the LRC at Students With Disabilities: Dyersburg State Community College is committed to providing a discrimination free environment for all students. Students with disabilities are encouraged to inform the College of any assistance they may need. Please notify your instructor and the ADA Coordinator at (731) Syllabus Changes: From time to time during the semester it may be necessary to make changes to the material in the course syllabus. Any necessary changes to the course syllabus will be sent to you by e mail and posted within the online course material. Server Outage Disclaimer: The server on which DSCC s online courses are hosted will be occasionally unavailable due to upgrades and or maintenance. Regularly scheduled outages will occur during the early morning hours of the second Sunday and third Tuesday of each month. There may also be unplanned downtime due to failures of one kind or another. Because the server is not located at DSCC, the college cannot directly correct these situations. You will need to contact your instructor(s) directly to make accommodations should an unplanned outage prevent you from taking a quiz or submitting an assignment. E mail: 1. Always include a subject line. 2. Remember without facial expressions some comments may be taken the wrong way. Be careful in wording your s. Use of emoticons might be helpful in some cases. 3. Use standard fonts.

5 4. Do not send large attachments without permission. 5. Special formatting such as centering, audio messages, tables, html, etc. should be avoided unless necessary to complete an assignment or other communication. 6. Respect the privacy of other class members. Discussions: Course Ground Rules: 1. Review the discussion threads thoroughly before entering the discussion. Be a lurker then a discussant. 2. Try to maintain threads by using the "Reply" button rather starting a new topic. 3. Do not make insulting or inflammatory statements to other members of the discussion group. Be respectful of other's ideas. 4. Be patient and read the comments of other group members thoroughly before entering your remarks. 5. Be cooperative with group leaders in completing assigned tasks. 6. Be positive and constructive in group discussions. 7. Respond in a thoughtful and timely manner. 1. This is an online class. It does not meet in a scheduled classroom or at a scheduled time. You DO have responsibilities regarding this course. You are expected to complete assignments by the scheduled dates and take your online tests at the appropriate times. If you do not log in or assignments and quizzes are late for three consecutive deadlines, your attendance status will be marked as stopped attending since this is the only method to verify you are meeting your responsibilities for the completion of the course. If you are receiving financial aid, this could affect it. If you are havingproblems with the course, it is your responsibility to notify the instructor of the problems and keep the instructor apprised of the situation. It is the instructor s responsibility to keep you notified of any variation in the course material, to grade your homework assignments and quizzes as quickly as possible, to send your grades to you in a timely manner, and to be available to answer your questions. This does not mean that I will be immediately available when you try to contact me. It means I will contact you as quickly as possible. 2. The best and only preferred way to contact me for assistance is through the online class . Use only the within the Word online course. This is the method of contact for this class. You should check through the course daily. This is the way I contact you. If for any reason the

6 online course is not in operation and you need to contact me, my DSCC account is 3. Plagiarism and cheating are serious offenses and may be punished by failure on an assignment, test, or project or by failure in the course depending on the severity. It is your responsibility to complete your own assignments for this class. If assignments submitted by more than one student appear to be duplicates (and there are methods to check this information), all students involved will receive zeros for the assignment grades. So do not copy work of another student and do not allow another student to copy your assignments. For more information refer to the "Academic Dishonesty" policy in the Dyersburg State Community College Catalog.

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