EMPLOYMENT AT AARHUS UNIVERSITY

Transcription

1 EMPLOYMENT AT AARHUS UNIVERSITY Charlotte Zingenberg HR Partner Business and Social Sciences Ph:

2 LEGAL BASIS Employment at Universities in Denmark is regulated by Collective Agreements and National legislation 2

3 ACADEMIC POSITIONS AT UNIVERSITIES Positions below the level of assistant professor PhD Fellow and Research Assistant Positions at the level of assistant professor Assistant Professor, Researcher, PostDoc Positions at the level of associate professor Associate Professor, Senior Researcher Positions at the level of professor Professor, Professor with Special Responsibilites 3

4 SALARY The salary consists of: Basic pay Job structure allowances Qualifications-related allowances Functions-related allowances Lump sum payments (a particular effort) 4

5 SALARY Job structure allowances i.e. post doc allowance, associate professor s allowance Qualifications-related allowances are used to reward the employee on the basis of his/her professional and personal qualifications, the quality of the performance of the task, the balance in relation to corresponding positions elsewhere in the labour market or for the purpose of recruitment and retention Functions-related allowances are used to reward the employee who is in charge of special functions in his/her position. It is linked to particular task which the employee performs Lump sum payments will typically be relevant if it is a matter of remuneration following a particular effort

6 PENSION Compulsory labour market pension For PhD Fellows17.1% of 85% of basic salary For other positions 17.1% of basic salary and allowances 6

7 PENSION Normally tied up till the age of 60 As a foreign citizen pay-out of the pension is possible. However there is 60% tax deduction and administration fee to the pension fund For further details please contact the pension fund If fixed-term employment up to 6 months it is possible to choose a group life insurance instead of pension 7

8 SALARY AND PENSION EXAMPLE PHD FELLOW (present level) Basic salary 24, DKK PhD Fellow s allowance (non-pensionable) 1, DKK Pension contribution 17.1% of 85% of the basic salary 3, DKK Total salary excluding pension contribution 25, DKK Total salary including pension contribution 28, DKK PhD scholarship 4+4 or 3+5 scheme app.10,000 DKK 8

9 SALARYAND PENSION EXAMPLE POSTDOC/ASSISTANT PROFESSOR (present level) Salary 27, DKK Assistant Professor s/postdoc s allowance (pensionable) 4, DKK Pension contribution 17.1% 5, DKK Total salary excluding pension contribution 31, DKK Total salary including pension contribution 37, DKK 9

10 SALARY AND PENSION EXAMPLE ASSOCIATE PROFESSOR (present level) Salary 29, DKK Associate Professor s allowance (pensionable) 7,424.34DKK Pension contribution 17.1% 6, DKK Total salary excluding pension contribution 36, DKK Total salary including pension contribution 43, DKK 10

11 SALARY AND PENSION EXAMPLE FULL PROFESSOR (present level) Salary 43, DKK Professor allowance (penionsable) 4, DKK Pension contribution 17.1% 8, DKK Total salary excluding pension contribution 48, DKK Total salary including pension contribution 56, DKK 11

12 OTHER MATTERS 37 hours a week full time position Employees such as researchers who themselves plan their work or whose working time cannot be checked are not entitled to overtime pay Normally half an hour paid lunch break is included in the working hours Sickness: Normally full pay during sickness

13 TAXATION Ordinary income taxation on salary and allowances (may vary, but up to 50% on average) Special researchers tax scheme - for researchers recruited abroad (minimum level of assistant professor) for a period of maximum 60 month. The 60 months may be distributed over several periods 26% plus 8% Labour Market Contribution (Social Security Tax) 13

14 HOLIDAY Calender year (January 1st December 31st) Holiday year (May 1st April 30th) 5 weeks ordinary holiday = 2.08 days per month with pay if employed in the full calender year prior to the holiday year 1 week s special holiday = 0.42 days per month if employed in the full calender year prior to the holiday year 14

15 HOLIDAY After consultations with the employee the employer decides when the ordinary holiday is to be taken. Generally 4 weeks in summer and 2 weeks during winter Holiday Allowance = paid out with the May salary - holiday allowance is calculated as 1.5% of the taxable income in the previous calender year All holidays earned but not takenwill be paid to the employee when leaving Denmark

16 HOLIDAY - EXAMPLE Employment period 01/09/11-31/08/12 Calender year: 01/01/11 01/09 31/12/11 Earning 2.08 ordinary holidays and 0.42 special holidays per month Holiday year: 01/05/12 31/08/12 30/04/ ordinary holidays without salary and 8.32 holidays with salary 3.32 special holidays without salary and 1.68 special holidays with salary 31/08/12: Holidays earned in the period 01/01/12 31/08/12 will be paid when leaving Denmark 16

17 HOLIDAY - EXAMPLE Employment period 01/09/11-31/08/13 Calender year: 01/01/11 01/09 31/12/11 Earning 2.08 ordinary holidays and 0.42 special holidays per month Holiday year: 01/05/12 30/04/ ordinary holidays without salary and 8.32 holidays with salary 3.32 special holidays without salary and 1.68 special holidays with salary 17

18 HOLIDAY EXAMPLE (continued) Calender year: 01/01/12 31/12/12 Holiday year: 01/05/13 31/08/13 30/04/13 25 ordinary holidays with salary and 5 special holidays with salary Calender year: 01/01/13 31/08/13 31/12/13 31/08/13: Holidays earned in the period 01/01/13 31/08/13 will be paid when leaving Denmark 18

19 National Holidays Thursday and Friday (Good Friday) before Easter and Monday (Easter Monday) after Easter 2012: from April 5th to April 9th 2013: from March 28th to April 1st General Prayer Day 2012: May 4th 2013: April 25th Ascension Day 2012: May 17th 2013: May 9th Monday after Whitsun 2012: May 28th 2013: May 20th Christmas and New Year Every Year: December 25th and 26th and January1st 19

20 Other holidays Days off paid by the University Christimas and New Year: every year December 24th and 31st Constitution Day Every year June 5th 20

21 MATERNITY/PATERNITY LEAVE Mother: 6 weeks before expected childbirth and 26 weeks after childbirth with full pay Father: 2 weeks after the childbirth and an additional 6 weeks with full pay Childcare days: 2 childcare days per child per calender year until the child has reached the age of 7 21

22 MATERNITY/PATERNITY LEAVE Options: partial resumption of work during leave, deferment of leave, extention of leave If PhD Fellow or Assistant Professor (fixed term furthereducation posts), the employment period will be prolonged with the period of maternity/paternity leave taken during the employment period Right to paid leave on the first two sickness days of a child 22

23 SELF DEVELOPMENT INTERVIEW A discussion of the employee s working situation, his/her performance or tasks in the past year as well as current and future tasks Offer must be given annually A discussion of employee development initiatives and career wishes of the employee Individual development targets that have to be followed up on currently are set during the Self Development Interview