GRADUATE SCHOOL OF BASIC MEDICAL SCIENCES FALL 2015 REGISTRATION PROCEDURES

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1 GRADUATE SCHOOL OF BASIC MEDICAL SCIENCES FALL 2015 REGISTRATION PROCEDURES ACADEMIC CALENDAR Registration Period: Monday, June 29 Friday, August 14, 2015 Last Day to register without a penalty: Friday, August 14, 2015 Late Fee $ applies beginning: Monday, August 17, 2015 Classes Begin: Monday, August 17, 2015 Program Changes (Drop/Add) Deadline: Monday, August 31, 2015 Deadline for Applying to Graduate: Tuesday, December 1, 2015 Last Day to withdraw from classes: Tuesday, December 1, 2015 Semester Ends: Monday, December 22, 2015 NO CLASSES SCHEDULED: Monday, September Mon.-Tues., September Tuesday, September 22* Wednesday, September Mon.-Tues., September Mon.-Tues., October Wed., Nov. 25 Sun. Nov. 29*.. * Classes may be scheduled up to 4pm on 9/22, and up to 3pm on 11/25. Labor Day Rosh Hashanah Eve of Yom Kippur Yom Kippur Succoth Shmini Atzereth & Simchat Torah Thanksgiving Recess ORIENTATION: For PhD and MD/PhD students: Mon. Fri., August 10-14, 2015 For all new students: Wednesday, August 12,

2 2 PROGRAM DIRECTORS: BSB Department / Program Name Room Phone Biochemistry & Molecular Biology (MS) Dr. Wu A Biochemistry & Molecular Biology (PhD) Dr. Zhang Cell Biology Dr. Fried Microbiology & Immunology Dr. Tiwari Pathology (MS & PhD) Dr. Moy Pharmacology (MS) Dr. Stier Pharmacology (PhD) Dr. Nasjletti Physiology Dr. Thompson Basic Medical Sciences (MS) Dr. Lerea Accelerated Master s Program (MS) Dr. Velisek A Integrated PhD Program (first-year) Dr. Belloni A Dept./Office Location Room Phone (Area code 914) Admissions/GSBMS Basic Sciences Bldg. A Bursar Administration Bldg Student Financial Planning Administration Bldg. 125C International Advisor Basic Sciences Bldg. A Registrar Administration Bldg Security Basic Sciences Bldg. 223C COURSE APPROVALS/REGISTRATION New students receive registration packets directly from the GSBMS Office. Continuing students can find registration materials and forms on the NYMC website. Students must discuss their course selections with their graduate program director, whose signature is required on the registration form. When a student does not have the specified prerequisites for a course, the instructor's signature for that course is also required. Students without a declared program (non-matriculants) should contact the GSBMS Office for assignment of an advisor who will approve course selections. New Students: Registration forms must be approved by the GSBMS Office before proceeding to the Registrar's Office. (This includes any early mail-in registration forms.) Continuing Students: Registration forms must be approved by the Graduate Program Director, and no longer require GSBMS Office approval. Submit the completed, approved Registration Form to the Registrar's Office (Admin. Bldg., Room 127). If you register after Friday, August 14, 2015, please bring a copy of your registration schedule to class. New procedure for updating contact information: Please remember to login at (use your NYMC username and password) & click on Student Self-Service to update your address(es), phone numbers, and emergency contacts. TUITION & FEES TUITION is $1,025 per credit. Tuition is payable at the time of registration by check, money order or credit card. CASH PAYMENTS ARE NOT ACCEPTABLE. (See information below regarding the Tuition Installment Payment Plan.) Submit payment of all tuition, lab fees, the $35.00 student activity fee, the $20.00 network access fee, the $30.00 general fee, and other required fees to the Bursar's Office (Administration Bldg, Room 115B). All new students must pay a $ entrance fee. FEES ARE NOT REFUNDABLE Any student who registers for courses and does not pay for them in full will have their account balance placed with a Collection Agency. A 30% fee will be assessed to the outstanding balance.

3 3 TUITION INSTALLMENT PAYMENT PLAN This is an installment payment plan, which applies to tuition only. Information is available from the Bursar's Office or the Graduate School Office. If you choose this method of payment, you must submit a "New York Medical College Deferred Tuition Payment Application and Clearance Form" to the Bursar when you register. There is a $40 fee for this service. Note: If you have previously enrolled in any payment plan and defaulted on your payments, you will not be permitted to use this plan as a method of payment for tuition. Any student defaulting on this agreement, will have their student account balance placed with a Collection Agency. A 30% collection fee will be assessed to the outstanding balance. TUITION REFUND POLICY WRITTEN NOTIFICATION OF WITHDRAWAL FROM CLASSES MUST BE RECEIVED BY THE REGISTRAR'S OFFICE. PHONE CALLS ARE NOT ACCEPTABLE. (Forms for Drop/Add can be obtained from the Registrar's Office.) Withdrawal % Refunded From Tuesday, August 18 thru Monday, August % From Tuesday, August 25 thru Monday, August 31 75% From Tuesday, September 1 thru Tuesday, September 8 50% From Wednesday, September 9 thru Monday, September 21 25% From Tuesday, September 22 and thereafter 0 LAST DAY TO WITHDRAW: TUESDAY, December 1, 2015 FINANCIAL AID To apply for loan assistance, you must be a matriculating student i.e., enrolled in a degree program and registered for four or more credits (half time = 4 credits; full-time = 8 credits). You are required only to report the number of credits you are taking this semester. Under certain specific circumstances, M.S. students may be classified as full-time despite registering for fewer than 8 credits. Please contact your program director or the GSBMS office for more information on this policy and the form that must be submitted. Please contact the Student Financial Planning Office ( ) well in advance of registration to ensure that all paperwork has been completed. Any student receiving Financial Aid must obtain approval from the Financial Planning Office before registering for courses. If no approval is indicated, the Registrar s Office will return the registration form to the student. International students with temporary visas are not eligible for student loans. TUITION REMISSION POLICIES All Ph.D. students must submit a Tuition Assessment Form that has been approved and signed by the appropriate Graduate Program Director and the Dean of the Graduate School, and if appropriate, by the student s dissertation sponsor. All fees must be paid by the student. Regular NYMC non-union employees with at least 1 year of College employment are eligible for 25% tuition remission for a maximum of six credits per semester. Part-time employees are entitled to a pro-rated benefit. An Application for Graduate School Tuition Remission (HR-67) must be approved by the Human Resources Dept. well in advance of each semester's registration period. The approved form (HR-67) must be submitted at the time of registration. All fees must be paid by the student. Spouses and dependent children of NYMC employees with at least 1 year of College employment are eligible for 25% tuition remission per semester. An Application for Graduate School Tuition Remission (HR-67) must be approved by the Human Resources Dept. prior to each semester's registration. The approved form (HR-67) must be submitted at the time of registration. The student must pay all fees. Full-time Touro faculty and employees and their spouses and dependent children are entitled to the same tuition benefits as described above for NYMC faculty, employees and their dependents.

4 4 TUITION REMISSION POLICIES, continued Employees of NYMC Affiliations receive a 10% discount on tuition. All fees must be paid by the student. At each semester's registration, a letter from your supervisor, verifying your employment status at the affiliate, printed on stationery from the affiliate must be submitted to the Bursar's Office. BOOKSTORE The Bookstore ( ), located in the Basic Sciences Bldg, carries required textbooks and school supplies. Bookstore hours are 8:30 AM to 6:00 PM Mondays through Thursdays and 8:30 AM to 3:00 PM on Fridays. The Bookstore will post a notice if there is any change in hours during the Registration period. REFUND POLICY: Required textbooks may be returned for a refund under certain conditions. You can now order or reserve textbooks on-line. Go to CHANGES Please notify the Registrar's Office via the online Student Self-Service Portal whenever your name, address or emergency contact changes. GRADUATION The final deadline for filing an Application to Graduate at the College s annual Commencement is December 1, The fee is $120 for all degrees. An on-line application form will be available in the Registrar section of the website during the fall. Please note: M.D./Ph.D. students must file separate graduation applications for each degree. Commencement Exercises will be held on Monday, May 23, 2016 in Carnegie Hall. The deadline for approval of the Master s Literature Review topic, outline and committee membership (readers) is Thursday, October 15, The deadline for submission of completed and approved Literature Reviews, Theses and Dissertations is Friday, April 1, HEALTH INSURANCE For information on the Student Health Insurance program and/or the Student Health Services program, please contact the GSBMS Office prior to registration. IDENTIFICATION (ID) CARDS If you are a new student, you must be photographed for an ID card by the Registrar when you register for classes. Bring your receipt of payment to the Security Office located in Room 223C in the BSB, and your ID card will be issued there. The ID card is used for library access and for parking behind the BSB. The Barcode is obtained from the Library. You must wear your ID card when you are on campus. IMMUNIZATION If you were born on or after Jan. 1, 1957, please submit your Immunization Record to the GSBMS Office prior to registration. In accordance with NY State Law, you will not be allowed to attend class without this record. INTERNATIONAL STUDENTS All international students must be matriculated, must maintain full-time status and must be in good academic standing. All new international students must bring their I-20 forms, passports and I-94 cards to Ms. Elizabeth Ward, the International Student & Scholar Advisor, prior to registering for courses. Immunization forms and proof of health insurance coverage must be submitted to the GSBMS Office. If you have questions about your visa status or are planning a trip outside the U.S., please contact Ms. Ward ( ). LEAVE OF ABSENCE A request for a leave of absence (for up to one year) should be submitted prior to the start of the semester in which the leave will take effect. Forms can be obtained from the Registrar's Office. Withdrawal from the Institution: If you wish to withdraw from the Graduate School, please complete and submit the appropriate form to the Registrar's Office.

5 5 LIBRARY The Health Sciences Library is located in the Basic Sciences Building. A valid Library Barcode is required for on-site access and borrowing privileges as well as for off-site access to electronic materials and databases. For information on orientation sessions, hours, library holdings, classes, etc., visit the library home page at call (914) or send an to Requests for individual consultations, small group instruction, and larger group presentations are welcomed. MAINTENANCE OF MATRICULATION In order to maintain academic standing and library and network privileges, students must enroll in courses or maintain matriculation (COREBMS 1000, Class 2773). If you do not plan to register for classes or request a Leave of Absence, you should sign-up for maintenance of matriculation on the Registration Form and mail-in or drop-off the form along with a check or money order for $598. (This amount includes the $35 student activity fee, the $20 network access fee, the $30 general fee and the $513 maintenance fee.) Please remember to submit the Address Information form. PARKING During the in-person registration period, you are permitted to park behind the Basic Sciences Building, if space is available. Please press the buzzer and tell Security that you are here for registration. There is a parking fee for students. Parking fees will be assessed based on student status (see below) and charged on a pro-rated basis each semester. Student Parking Fee: Students with on-campus housing Student Parking Fee: Full-Time Commuter Students Student Parking Fee: Part-Time Commuter Students $240 annually $120 annually $60 annually For further information on parking, please contact the Security Office ( ). FOR INCLEMENT WEATHER INFO, please call or You may also check the College s website for important notices:

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