UCF Financials Xpansion Meeting Billing Module Fit/Gap Design Meeting MINUTES
|
|
- Felicity Evans
- 8 years ago
- Views:
Transcription
1 UCF Financials Xpansion Meeting Billing Module Fit/Gap Design Meeting MINUTES Date: April 16, 2012 Time: Location: Facilitator: Attendees: Minutes: 9 a.m.-noon, 1-4 p.m. RP-302 Parker Madden Hector Santos, Varsha Das, Mark Wray, Pradeep Nimathota, Esther D Silva, Michelle Greco, Lily Lindauer, Justo Torres, Amy Voelker, Cathy Hill, Genesis Seguias, Sandrine Gatchev, Libby Kohlmyer, Elena Wilson, Brad Smith, Tracy Clark, Bert Francis, Glen Carlson, Rebecca Vilsack, Denise Murdock, Regino Besana Debra Simon Discussion Points Introductions, overview of week and demo, process flow discussed, billing fields discussed. Billing overview, PeopleSoft Billing Flows Simplified Scenarios slide covering process flow (focus on last 2 scenarios). Facilities has two systems (UBMS and EnergyCap) PeopleSoft Billing module replaces UBMS system. Discussion regarding whether Bill Specialist and Credit, Collector are tied to a specific EmplID or a general text field. Billing Specialist is a freeform field on setup and is not tied to EmplID. Discussed the possibility the interface from EnergyCap to populate fields on the Header Info 1 page so user doesn t have to fill it in for each bill each month. In AR everything is an Item tied to a customer. In billing a credit memo, for example, would flow to AR and they would net together (billing shows total, AR shows every change, changes have new item number that nets with original item when flowing between billing and AR). For C&G billing will be a feed from the Contracts module. For FSBO they will create a direct bill. Discussion on training requirements for employees doing cash application in AR and Billing. Discussion on accounting (Bill Line Distribution Revenue: Acctg Information: Code): May need split account distribution for administrative charges for utilities to create multiple invoices. Date prepared: 4/18/2012 Page 1
2 Discussion of FSBO internal (UCF Departments) and external (ex. Subway) customer utility bills. Currently, FSBO creates monthly bills for customers through journals. Approximately 80 utility customers: approximately 40 customers are external and pay via check; approximately 40 are internal, and IDT journals are created for these. Bills are generated and attached to IDT journals. Decision: Billing will create journal entry. Discussion: Can billing create entries directly to payment/cash? No, it cannot. Billing has to create a receivable, which creates problem if hit cash right away because customer s A/R items are created and never get completed. Generating paid entries via IDT type journal needs to be generated within A/R. Discussion around two options for FSBO. One, manual entry by FSBO accountants to create IDT manually and apply payment to each A/R item. Two, create program that will auto complete A/R items for FSBO and generate the GL lines. GL lines will clear A/R and create expense on department. Journal interunit process will create interdepartmental cash entries. Option selected was automated entries. Discussion of revenue vs. payables: FSBO gets one utility bill, of which some part is billed out to internal departments or external customers. Invoice from utility company is paid out of accounts payables. Departmental billing is created and creates A/R and revenue. FSBO/F&A would like for notification to be sent when expense is created on department being billed. Notification will give them something to review. (Create parking lot item for this to explore details of notification). Discussed accounting process flow. Step 1: Bill generates revenue and AR. Step 2: generates journal entry (relieve A/R, create expense on department and generate matching interdepartmental cash transfer entries): All posts to GL. Review of FSBO invoice. It shows individual customer name and address, and department number. Discussion on where to house FSBO Contracts document - options are create a contract, attachment from each bill, or attach to Customer record. Billing>Maintain Bills>Supporting Documentation>Invoice Documents>Documents tab allows user to add internal attachments, which may replace DocView for this purpose. Header Notes: Standard Note Flag: allows users to send notes to customers, i.e., Alert: rates are going up Journal entries discussion (General Ledger>Journals>Subsystem Journals>Generate Journals): We generated a journal Tuesday morning to allow for further discussion. When generating an invoice, it will run several processes (i.e. 8 buttons in Process Detail page) User can click these links to check the result of each process. Discussion around FSBO requirements for applying payments to specific bill lines. Date prepared: 4/18/2012 Page 2
3 Discussion on level of detail in AR: An example lines for tuition, housing, etc. When a student makes a payment he is allowed to apply the payment to a specific bill line. Discussion was: Do we want to see similar breakdowns in AR, so payments can be applied to a specific the bill line? Contract lines in C&G show activities, which create bill lines. Question for C&G: In AR do we want to see bill lines come over as separate A/R items? Or do we want to roll up all bill lines into one A/R item and apply payments to the overall total invoice amount? FSBO appears to want to see details in order to assign payments to certain accounts when partial payments are made (FSBO not present in meeting to clarify their views). AR is usually at invoice level with detail stating only that a partial payment was made, not breakdown because AR is not revenue side. C &G note: If customer disputes charge but won t give details. This is usually enough for C&G, but FSBO wants to control details at this point. Business Unit level and Bill Type Unit can change level of detail visible. We want all to have same Business Unit, so change would be at Bill Type Unit (will drive coding of AR), Projects drive ultimate AR. C&G focuses on how Projects line ties to Contracts line. Hector is creating interface to drive FSBO distribution of payment details. Training needed to understand how to create detailed breakdown of bills in AR. Accounts Receivable>Payments>Apply Payments>Create Worksheet doesn t show how partial payment was divided. What are ramifications if those lines show up? IDT payments will be automated in billing module. User will not have to manually create the journal. Discussion went back to creating IDT journals. Decision was that no manual GL entries will be created by FSBO; we will explore automating this process. C&G: Deferred revenue discussion, reviewed information decided in the Contracts fit/gap sessions. Deferred revenue distribution account at fiscal year-end will go away because program will relieve this account throughout the year, C&G manual entries go away. The Xpansion project only covers the implementation of FSBO and C&G business processes for the Billing module. Parking Lot Items FSBO: Need list of individuals doing billing for FSBO. For each bill the following types of people need to be identified: Biller, Collector, and Billing Authority. FSBO: EnergyCap Interface discussion: What defaults will be applied to interface program to fill out header fields? FSBO: Setting up new Customers: Who will have access to set up customer? Integration discussion - send customer data from EnergyCap to PeopleSoft or reverse? FSBO and C&G: Determine length of invoice number/sequence. Option one: Create Prefix (FSB/CGN?) Option 2: Date prepared: 4/18/2012 Page 3
4 Separate numbers series given to FSBO and C&G. (FSBO asked for Customer number, Fiscal Year and Date. Customer number and date is on the invoice, so no need.) Parking Lot: Installment/recurring billing and timing for FSBO bills. Identify requirements for each recurring item along with accounting. FSBO: Chartfield setup for Utility bills. Need to be different by customer? FSBO: Automating interdepartmental transfers (IDTs)related to utilities bills o o What accounting will be generated by automated AR item close program? Payment should relieve AR and book expense to department, just like the IDT currently does. Interdepartmental cash entries will be generated by journal edit.ar. o How do we handle accounting for administrative charges included in these bills chartfield change relating to departments? FSBO: Discussion on handling deposits on account from Customer. Parking lot item: C&G to decide how they would like bill-to-ar rollup. If there is one bill item that is in dispute, currently C&G manages it by creating a note on IT3, but will continue to try and collect payment. Option is to handle by creating a note/conversation on AR item if C&G chooses to roll up bill lines to single AR item. FSBO and C&G: Finalize details for security/customization for attaching and deleting documents to bill. Create customization that prevents anyone but an authorized user from deleting supporting documentation attachments. Which viewers/users should have authority to delete attachments? Customization will need to handle different needs for FSBO and C&G bills. FSBO and C&G: Discuss business process for dealing with disputes and partial payments. Option for C&G: Include notes in Customer Conversation (A/R module).fsbo has expressed interest in being able to apply a payment to a specific bill line (Electric meter charge rather than Electric meter replacement fee. Discuss options on AR payments and determine what option to set for AR Level (Header is AR open item, Line is AR open item). View demos Tuesday to better understand detailed breakdown of partial payments and to see if useful for C&G and FSBO, appears more necessary for FSBO Decisions FSBO does not offer discount for prompt pay (Header Info 1: Pay Terms field value: NET 30) FSBO will set up recurring bills for pest control, administrative fees and all other types of charges unrelated to EnergyCap. Date prepared: 4/18/2012 Page 4
5 Decision: EnergyCap will feed PeopleSoft Billing with meter type, calculated dollar amount, meter reading, and date read. All billing changes will be made in PeopleSoft (credits, adjustments, etc). FSBO: Invoice Summarization is by customer. Currently, Invoice contains both utility and recurring bill lines. PeopleSoft invoices must combine billing lines into one invoice, grouped by customer number, which includes recurring and administrative charges (this task added to action items). C&G will have different invoice numbers than FSBO: Action item to discuss options: Separate invoice prefix or invoice number series. FSBO: Coding for aggregated bill will have different chartfield strings for gas, electric, etc. Decision: Billing will create journal entry. Housing will be set up as a corporate parent/child customer. FSBO: Each department that gets a utility bill will be setup as a separate customer (FSBO has ~40 internal departmental customers for utility billing. Facilities contract agreement will be attached to the customer record. There is no need to create contract in the contracts module since there are no bill lines to be generated by the contract.. Supporting documentation will be attached to the bill header and bill lines in PeopleSoft (Billing>Maintain Bills>Supporting Documentation>Invoice Documents>Documents) Assignments Tasks Target Date Assigned To Status Other Interdepartmental billing problems (Tracy) related to a lack of approvals could lead to system adjustments in the future billing vs. journal entry with attached document Out of Scope: In one or two years we may want all university departments on AR. Need to determine how to code in a way that will continue to work when other departments start using system. Concerns about sending expense allocations within the university through billing (Tracy said sales tax would not be an issue if these allocations were audited). Handling of deferred payments (prepaids) will be readdressed in Phase II of the Xpansion project. Date prepared: 4/18/2012 Page 5
3/30/2010. Header - Info 1. Line Info 1
Presented by County of Riverside OASIS BILLING ACCOUNTS RECEIVABLE 1 Billing Enter invoices Accounting entries are posted to the General Ledger Invoices post to Accounts Receivable Customer account is
More informationWave 2 UAT Accounts Receivable Business Process Overview. April 2015
Wave 2 UAT Accounts Receivable Business Process Overview Overview Welcome & Introductions Susan Salisbury Module Overview Susan Salisbury BP Overview #1: AR1 Setup and Maintain Customers Susan Salisbury,
More informationGeneral Ledger Module
PestPac Software General Ledger Module The General Ledger Module in PestPac allows certain transactions to be recorded and then be exported into a format that is compatible with your accounting software.
More informationWhat s new? Tips & Tricks
What s new? 1. What s new? Content New parameter and their functionality New fields and their functionality 2. Goal of the functionality extension 3. Tests and other Experiences 4. How to post standard
More informationUNIVERSITY OF SOUTH FLORIDA FAST FINANCIALS BILLING AND ACCOUNTS RECEIVABLE TRAINING SECTION 2 ACCOUNTS RECEIVABLE INFORMATION AND STRUCTURE
UNIVERSITY OF SOUTH FLORIDA FAST FINANCIALS BILLING AND ACCOUNTS RECEIVABLE TRAINING SECTION 2 ACCOUNTS RECEIVABLE INFORMATION AND STRUCTURE 1 Table of Contents Accounts Receivable Page Numbers Introduction
More informationState of North Dakota. Module 5 Accounts Receivable PeopleSoft Financials 9.0
State of North Dakota Module 5 Accounts Receivable PeopleSoft Financials 9.0 Office of Management & Budget - Fiscal Management 01/01/2011 Introduction The PeopleSoft Financials Training Guide was produced
More informationCreating and Processing Billing
Accounts Receivable Creating and Processing Billing State of Kansas Applicable Role(s): Billing Administrator, Billing Processor and Central BI Configurator Created 05/07/2013 Page 1 of 47 TABLE OF CONTENTS
More informationACCOUNTS RECEIVABLE OPTION 100
ACCOUNTS RECEIVABLE OPTION 100 The Accounts Receivable (AR) Menu contains functions for managing and documenting customer and other payments. Several options allow you to search for and display transaction
More informationWelcome to the handling payments topic. 2-1
Welcome to the handling payments topic. 2-1 After completing this topic, you will be able to: List the steps of the payment process and perform them in SAP Business One including: Incoming Payments, Outgoing
More informationBilling And Accounts Receivable - non-sponsored
Billing And Accounts Receivable - non-sponsored Overview of A/R at UVM Definitions Responsibilities Bill Creation Monthly Processes Payments Customer Analysis Month End Year End What s coming? Resources
More informationState of Connecticut Core-CT Continuing Education Initiative. Advanced Billing
State of Connecticut Core-CT Continuing Education Initiative Advanced Billing 1 Course Goals To give students a greater understanding of their place in Core- CT, an integrated system. To instruct students
More informationfor Sage 100 ERP Purchase Order Overview Document
for Sage 100 ERP Purchase Order Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered
More informationAccounts Receivable. Chapter
Chapter 7 Accounts Receivable The Accounts Receivable module displays information about individual outstanding income sources. Use this screen to verify that invoice receipts, cash receipts, and other
More informationACS Version 10.6 - Accounts Payable
ACS Version 10.6 - Accounts Payable Table Of Contents 1. Accounts Payable... 1 Accounts Payable Overview... 1 Accounts Payable Startup Outline... 2 Procedures Outline... 2 Customizing Program Defaults...
More informationOracle Accounts Receivable User Guide. Table of Contents
Table of Contents 1. Project Background 2 2. Creating an AR Invoice 3 a. Getting Started 3 b. Adding PO# and Comments 4 c. Invoice Detail Lines 5 d. Distributions 6 e. Completing the AR Invoice 7 3. Viewing/Printing
More informationAccounts Receivable Processing
Accounts Receivable Processing This guide walks you through steps for Entering and Maintaining Customers, Pending Items, Applying Payments, Maintenance Worksheets, Statements, Inquiries/Reviews, Queries
More informationA QUICK AND EASY GUIDE TO CITY NATIONAL BUSINESS ONLINE
A QUICK AND EASY GUIDE TO CITY NATIONAL BUSINESS ONLINE WELCOME Welcome to City National Business Online, available to you 24 hours a day, seven days a week. This guide will help you navigate the Business
More informationPeopleSoft Financials Overview
PeopleSoft Financials Overview How Does This Course Work? Getting Around You can use your Keyboard to move through the tutorial screens. Click the Down Arrow to display a page and move to the next page.
More informationYear End Closing 2013 Procedures for Sage 100 ERP. Martin & Associates
Year End Closing 2013 Procedures for Sage 100 ERP Martin & Associates MENU MAS 90 MAS 200 Order of Closing Order Own Closed Module 1 System Wide Backup 2 B/M Bill of materials 3 W/o Work order processing
More informationYear End Closing Procedures for Sage 100 ERP. Martin & Associates
Year End Closing Procedures for Sage 100 ERP 2014 Martin & Associates Period End/Year End FAQs Page 1 of 2 Period End/Year End FAQs Home FAQs & Troubleshooting Show/Hide All Click a question below to
More informationState of Connecticut Core-CT Continuing Education Initiative. Introduction to Accounts Receivable
State of Connecticut Core-CT Continuing Education Initiative Introduction to Accounts Receivable 1 Course Goals To give students a greater understanding of their place in Core- CT, an integrated system.
More informationAR326: Accounts Receivable - Funds Receipts. Instructor Led Training
AR326: Accounts Receivable - Funds Receipts Instructor Led Training Rev 1/21/2015 Welcome This training provides employees with the skills and information necessary to use Cardinal. It is not intended
More informationBILLING. State of Vermont Department of Finance & Management As of 08/01/2008
BILLING Manual walks you through adding and Maintaining Customers, entering and maintaining Standard Bill, Recurring Bill Templates, Charge Codes, Reviewing, Errors, Reports, and Generate Invoices processes.
More informationCourse Code AR/BI3. Accounts Receivable Advanced
Course Code AR/BI3 Accounts Receivable Advanced User Guide February 3, 2015 Version # 4 Minnesota Management & Budget Copyright 2015 All Rights Reserved AR/BI3 Accounts Receivables Advanced To jump to
More informationDistribution Training Guide. D110 Sales Order Management: Basic
Distribution Training Guide D110 Sales Order Management: Basic Certification Course Prerequisites The combined D110 Sales Order Management certification course consists of a hands- on guide that will walk
More informationUNIVERSITY OF SOUTH FLORIDA FAST FINANCIALS BILLING AND ACCOUNTS RECEIVABLE TRAINING SECTION 1 CUSTOMER SETUP AND BILLING
UNIVERSITY OF SOUTH FLORIDA FAST FINANCIALS BILLING AND ACCOUNTS RECEIVABLE TRAINING SECTION 1 CUSTOMER SETUP AND BILLING 1 Table of Contents Customer Information Page Numbers Customers Setup 3 Copy Customer
More informationSalesforce Donation Overview
Salesforce Donation Overview Purpose: Provide very basic instructions for volunteers to accurately and completely input different types of commonly encountered donations. Overview In the new Salesforce
More informationWhen the registration process begins, we highly the preparation of an enrollment spreadsheet with columns for:
ACCOUNTS RECEIVABLE While the billing and collection of tuition is decided at the local parish level, it is necessary that the accounting for such tuition be standardized in order to simplify Archdiocesan
More informationJob Aid. Creating Expense Reports. 1. Begin by navigating to the Expense Report Entry page. 2. Click Create under Expense Report in the Main Page
Creating Expense Reports 1. Begin by navigating to the Expense Report Entry page. Employee Self Service Travel and Expense Center 2. Click Create under Expense Report in the Main Page 3. A search box appears.
More informationThe End of Month Closing process cuts off all sub-journal postings for the month and should be performed at the conclusion of each month.
End of Month Closing The End of Month Closing process cuts off all sub-journal postings for the month and should be performed at the conclusion of each month. Closing the month involves up to five steps:
More informationChapter 11 - Banking and Reconciliation
Chapter 11 - Banking and Reconciliation This Section Includes: 11.1 Banks and GL Accounts 11.2 Adding Banks, Branches and Bank Accounts 11.2.1 Adding a new Bank 11.2.2 Adding a New Branch 11.2.3 Adding
More informationBill and Payment Suite Instruction Manual
Bill and Payment Suite Instruction Manual Table of Contents Accessing Account Billing Information... 2 Viewing ebills... 2 Make a Payment... 4 Student Profile Information... 7 Adding Alternative E mail
More informationfor Sage 100 ERP General Ledger Overview Document
for Sage 100 ERP General Ledger Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered
More informationfor Sage 100 ERP Accounts Receivable Overview Document
for Sage 100 ERP Accounts Receivable Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered
More informationFeature List. Freight.Ware for Brokers. Included Features: 1 P a g e. 5501 NE 109 th Court Suite H Vancouver, Wa 98662 * (360) 896-6699 *
Freight.Ware for Brokers Included Features: Explorer Style menu system Menu-Level Security SQL Server 2005 / 2008 based Full-charge integrated Accounting Management Information Center Optional Mileage
More informationTabs3 Accounts Payable Guide
Tabs3 Accounts Payable Guide Tabs3 Accounts Payable Guide Copyright 2013-2015 Software Technology, Inc. 1621 Cushman Drive Lincoln, NE 68512 (402) 423-1440 Tabs3.com Tabs3, PracticeMaster, and the "pinwheel"
More informationRelease Notes Build 391
Release Notes Build 391 Contents System Administrator Task List 1 New Features 3 Appendix A Credit Card Processing Implementation 8 System Administrator Task List Pre-Installation Recommendations Support
More informationNorth Dakota University System
PO Vouchers Training Manual 3130 Kilgore Road, Suite 400 Rancho Cordova, CA 95670 916.669.3720 www.maximus.com PO VOUCHERS OVERVIEW...3 PO VOUCHER CREATION...5 Step 1 Copy PO/Receiver Data to Voucher...5
More informationOracle Financial Analytics Accounts Payable Demo Script
Oracle Financial Analytics Accounts Payable Demo Script Last Updated: October 2006 Oracle Systems, Inc. 1 Overview This demo illustrates how Oracle Accounts Payable (A/P) as part of Financial Analytics,
More informationACCOUNTS PAYABLE VOUCHER ADJUSTMENT
ACCOUNTS PAYABLE VOUCHER ADJUSTMENT TRANSACTION ENTRY OVERVIEW Use Vision Transaction Center to enter and maintain data on various types of transactions, such as disbursements, expenses, invoices, and
More informationOracle R12 Advanced Collections Overview. www.namossolutions.com
Oracle R12 Advanced Collections Overview www.namossolutions.com Introduction Namos Solutions Ltd Chris Mason is an Oracle E-Business Suite R12 Financials Certified Expert Consultant with proven 11i and
More informationState of Connecticut Core-CT Continuing Education Initiative. Introduction to Accounts Payable
State of Connecticut Core-CT Continuing Education Initiative Introduction to Accounts Payable 1 Course Goals To give students a greater understanding of their place in Core- CT, an integrated financial
More informationAccounts Payable 6.4 User Manual
Accounts Payable 6.4 User Manual Accounts Payable TABLE OF CONTENTS Accounts Payable User Manual Introduction... 3 Purpose... 3 Accounts Payable Overview... 3 Enter Payable... 4 General Info... 6 Remit
More informationAP - ISTV Vouchers. *See "The FIN SOURCE" for Ohio for the most recent version of this process.*
AP - ISTV Vouchers Table of Contents Steps for ISTV Vouchers... 3 ISTV Vouchers Process... 3 Processing ISTV Vouchers... 4 Reviewing ISTV Viewer Page...10 Resolving ISTV in Dispute...14 Approving a ISTV
More informationChapter 7 - Month End & Year End Close
Chapter 7 - Month End & Year End Close This Section Includes: 7.1 Close Period 7.2 Prepare to Close the Ledger (Year End Close) 7.3 Process the Year End Transactions 7.3.1 Processing the Year End Close
More informationDecember 2004 2303 Camino Ramon, Suite 210 San Ramon, CA 94583-1389 Voice: 925.244.5930 Fax: 925.867.1580 Website: www.miscorp.com
December 2004 2303 Camino Ramon, Suite 210 San Ramon, CA 94583-1389 Voice: 925.244.5930 Fax: 925.867.1580 Website: www.miscorp.com Copyright 2004 All rights protected and reserved TABLE OF CONTENTS I.
More informationCreating Expense Reports (Campuses)
Creating Expense Reports (Campuses) When you create an expense report, you have several options on which to base the new document, and the selection that you make triggers other choices that prompt you
More informationfor Sage 100 ERP Accounts Payable Overview Document
for Sage 100 ERP Accounts Payable Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered
More informationSynergist Spotlight on
Synergist Spotlight on Improving the appearance of Synergist Quotations Sending out a quotation document produced by Synergist can involve some trial and error. Although the output should hopefully look
More information1. Invoice Maintenance
1. Invoice Maintenance Table of Contents Invoice Maintenance... 2 The Invoice tab... 3 The General Ledger Reference Accounts tab... 6 Click on 1. Invoice Maintenance from the Main Menu and the following
More informationJOURNAL ENTRY GENERAL LEDGER USER MANUAL. The Spectrum+ System Georgia State University. PeopleSoft Financials Version 8.9
JOURNAL ENTRY GENERAL LEDGER USER MANUAL The Spectrum+ System PeopleSoft Financials Version 8.9 1. INTRODUCTION 3 1.1. USE OF THE GENERAL LEDGER JOURNAL ENTRIES 3 2. HOW TO ENTER A JOURNAL ENTRY 4 2.1.
More informationApplication Programming Interface (API)
Integration to Salesforce CRM Create a Recurring Billing Contract from an Opportunity in one click. Create a Sales Order from an Opportunity in one click. Create a Project from a list of pre- defined templates
More informationCounty of Henrico ACCOUNTS PAYABLE ORACLE UPGRADE R12
County of Henrico ACCOUNTS PAYABLE ORACLE UPGRADE R12 08/01/2014 ACCOUNTS PAYABLE Oracle Payables Invoice Types... 3 Query Invoice Records... 4 Create Invoice Batches... 6 Enter a Direct Pay Invoice...
More informationA/R INVOICING EXTERNAL CUSTOMERS
Accounts Receivable (A/R) is money owed to an entity by customers (individuals or corporations) for goods and/or services that have been delivered or used, but not yet paid for. The intention of this guidance
More informationDynamics GP 50 Tips in 50 Minutes
Tip #1 Speed Up GL Distribution Entry Account Alias Financials Assign an Alias to Accounts. In any GL Distribution Entry window, click the arrow next to the Account Lookup button or type Ctrl+Q. 1 Enter
More informationOpenText Content Server: Automated Routing and Coding (ARC)
OpenText Content Server: Automated Routing and Coding (ARC) Overview The Automated Routing and Coding (ARC) function eliminates unnecessary steps for repeated vendor invoices and expedites the overall
More informationAccounts Payable. Accrual Basis Payables These queries give you AP voucher information based on the voucher accounting date.
Accounts Payable Accrual Basis Payables These queries give you AP voucher information based on the voucher accounting date. VT_AP_ACCR_EXPENDITURE_DST Accrued AP Expenses by BU Purpose Lists accounts payable
More informationAccounts Receivable User s Guide
Accounts Receivable User s Guide Last Update: July 2015 Contents Accounts Receivable User s Guide... 1 ACCOUNTS RECEIVABLE INTRODUCTION... 2 How AMS works with Other Applications... 3 YEAR START-END AND
More informationPSFIN v9.2 Expenses Administrator Participant Guide
PSFIN v9.2 Expenses Administrator Participant Guide Version 1.0 March 2015 This page left blank to facilitate front/back printing. Table of Contents Table of Contents Table of Contents... 3 Introduction...
More informationPEOPLESOFT ENTERPRISE PAYABLES
PEOPLESOFT ENTERPRISE PAYABLES Oracle s PeopleSoft Enterprise Payables provides automated invoice and payment processing to ensure timely and accurate payment for KEY FEATURES Support shared service centers
More informationAccounts Receivable Run AR Reports
Business Process 1. To run the detailed aging report. 2. To run the summary aging report. 3. To run the aging by chartfield report. 4. To run the outstanding receivables report. 5. To run the receivables
More informationAccounts Payable Job Aid
About Unposting, Deleting or Closing a Voucher In Cardinal you can unpost, delete or close vouchers that have not been paid. Unposting is typically used when you want to make a correction to the voucher
More informationTRAVEL AND EXPENSE CENTER REPORTS
TRAVEL AND EXPENSE CENTER REPORTS NOTE: This document is designed to be used online and has a number of embedded links to processes and additional information. We discourage the printing of manuals as
More informationMAS 90 Demo Guide: Accounts Payable
MAS 90 Demo Guide: Accounts Payable Vendors, invoice tracking, and check creation is a necessity of business. In this guide we will look at how vendors are set up, invoices are recorded, and checks are
More informationUser Documentation. Accounts Payable. June 2008 www.randrinc.com
User Documentation Accounts Payable June 2008 www.randrinc.com FP_UserManual_AccountsPayable.doc Page 1 Table of Contents: Page: 1. Overview 3 2. Enter Vendor Invoice 4 3. Pay AP, Change, Display 6 4.
More informationLawson Accounts Receivable and Billing Practice Plan Training Guide
Lawson Accounts Receivable and Billing Practice Plan Training Guide 2 Administrative Information Systems Lawson Systems Lawson Accounts Receivable and Billing Training Table of Contents Add an Invoice...
More informationTIPS AND TRICKS for the CORE ACCOUNTING MODULES REMINDER:
REMINDER: Please remember that this document is meant to be a guideline with some ideas of ways you can use MAS 90 / 200 core accounting modules more fully. However, your settings or process may not work
More informationThe Validator GP. User Guide. Reporting-Central
The Validator GP User Guide Reporting-Central This document contains proprietary information which is protected by copyright. All rights are reserved. 1 T h e V a l i d a t o r G P TABLE OF CONTENTS 1.
More informationInvoice Entry. Field Descriptions. A number used to identify the batch. This number must be unique for each user. Batch
Invoice Entry Objective The Invoice Entry screen allows the entry of invoices, credit memos, wire transfers, and direct disbursements in batch mode. When batches are complete, they are proofed, posted,
More informationUniversity of Wisconsin System SFS Business Process AM.1.01 Adding an Asset Online
Contents Adding an Asset Online Overview... 1 Process Detail... 1 I. Introduction... 1 II. Asset Entry... 2 III. Express Add... 2 IV. Basic Add: Adding Physical Attributes... 4 V. Combination Editing...
More informationManish Patel. Maximizing SAP. ERP Financials Accounts Receivable. Bonn Boston
Manish Patel Maximizing SAP ERP Financials Accounts Receivable Bonn Boston Contents at a Glance 1 Customer Master Data... 25 2 Accounts Receivable Transactions... 75 3 Customer Billing... 115 4 Additional
More informationCompleting the Accounts Payable (AP) Redistribution Form For Invoices Matched to a Purchase Order
Completing the Accounts Payable (AP) Redistribution Form For Invoices Matched to a Purchase Order The steps below outline how to use Oracle to find the necessary information to complete the AP Redistribution
More informationUniversity of Missouri. Travel & Expense System FAQ
University of Missouri Travel & Expense System FAQ 5/6/2013 Travel & Expense (T&E) System FAQ Table of Contents GENERAL QUESTIONS... 1 Roles and Responsibilities... 1 TRAVEL POLICY QUESTIONS... 2 Per Diem...
More information<Insert Picture Here> PeopleSoft Financial Management Solutions 9.1 and Roadmap into Release 9.2
PeopleSoft Financial Management Solutions 9.1 and Roadmap into Release 9.2 Tom Vassallo Oracle Application Consulting The following is intended to outline our general product direction.
More informationATM Process Lodge owns / operates the ATM.
ATM Process Lodge owns / operates the ATM. Let s take a look at what happens with the money, where it actually is, and what the Administrator has to do to keep QuickBooks matching reality. When the Lodge
More informationPayments & Transfers ACH
Payments & Transfers ACH Online Banking Payments & Transfers ACH Online Banking / 2 Module Outline Introduction... 1 Slide 1: Module Overview... 3 Payments & Transfers - ACH... 4 Slide 2: ACH General Information...
More informationFREQUENTLY ASKED QUESTIONS ONLINE BANKING
FREQUENTLY ASKED QUESTIONS ONLINE BANKING 1. Why is the bank changing the Online Banking system? Legence Bank strives to be on the forefront of technology. We believe our customers deserve a great, user-friendly
More informationINTRO120: Billing and Accounts Receivable Overview. Web Based Training
INTRO120: Billing and Accounts Receivable Overview Web Based Training Revised 2/21/2013 Welcome Welcome to Cardinal Training! This training provides employees with the skills and information necessary
More informationAccounts Payable and Inventory Management
Accounts Payable and Inventory Management 2013 SedonaOffice Users Conference Presented by: Lisa Gambatese & Laurie Goodrich Table of Contents Accounts Payable G/L Account Defaults (AP) 4 A/P Setup Processing
More informationfor Sage 100 ERP Bank Reconciliation Overview Document
for Sage 100 ERP Bank Reconciliation Document 2012 Sage Software, Inc. All rights reserved. Sage Software, Sage Software logos, and the Sage Software product and service names mentioned herein are registered
More informationProject Accounting Job Aid
About Creating Recurring Contracts In order to create a recurring contract, you must first create a recurring product. Define the start date and schedule and each time the plan is eligible for billing,
More informationAccounts Payable Expense Distribution Tables
Accounts Payable Expense Distribution Tables Use Expense Distribution Table Maintenance to set up tables with general ledger accounts and distribution percentages. The tables can then be selected in Invoice
More informationPay.It. Run.It! Retail Software Pay.It! 1
Pay.It Information in this document is subject to change without notice. Companies, names and data used in examples herein are fictitious unless otherwise noted. No part of this document may be reproduced
More informationREVOLUTIONIZE YOUR BACK OFFICE DEPARTMENTS NEXT»
R U O Y E Z I N O I T U L S T O V N E E R M T R A P E D E C I F F BACK O NEXT» 2 Streamline back office processes with OnBase With OnBase by Hyland, back office departments reduce their reliance on manual,
More informationES ACCOUNTING QUICK START GUIDE
QUICK START GUIDE Version 5.0.7 Malaysia GST Ready Page 1 CONTENTS Chapter 1 PAGE Overview 1.1 Introduction 1.2 File Module 1.3 General Ledger Module 1.4 Customer Module 1.5 Supplier Module 1.6 Malaysia
More informationAccounts Payable. Reference Guide
Accounts Payable Reference Guide Last Updated: January 19, 2009 About this Guide This Guide is for use by SedonaOffice customers only. This guide is not meant to serve as an operating or training manual,
More informationOracle Accounts Receivable Reports. Table of Contents
Table of Contents Introduction 2 Oracle AR Reports Navigation Run Reports 3 Adjustments Journal Report 5 Applied Receipts Register 6 Billing History 7 Billing and Receipt History 8 Incomplete Invoices
More informationSAP Business One. General Ledger Transactions Generated from Order to Invoice. ESAP SAP Business One Online University www.esapuniversity.
SAP Business One General Ledger Transactions Generated from Order to Invoice ESAP SAP Business One Online University www.esapuniversity.com Table of Contents Introduction... 3 Purpose of this document...
More informationJOURNAL ENTRIES IN CBS ACCOUNTS RECEIVABLE
JOURNAL ENTRIES IN CBS ACCOUNTS RECEIVABLE Default GL account numbers... 1 Accrual basis clients... 2 Tax Adjustment (STA)... 3 Cash basis clients... 4 Journalizing all activity through the account...
More informationQuickBooks Online Training Workbook for Educators
QuickBooks Online Training Workbook for Educators 0 Contents Introduction to QuickBooks Online... 3 Objectives... 3 Accessing QuickBooks Online in your Internet Browser... 3 Downloading your Browser...
More informationPREPARED BY Carmen Costea
SFU ONLINE EXPENSE REPORT USER GUIDE PREPARED BY Carmen Costea TABLE OF CONTENTS TABLE OF CONTENTS... 2 1. NAVIGATE... 4 1.1 NAVIGATE TO THE ONLINE TRAVEL AND EXPENSES APPLICATION...4 1.1.1 Direct weblink
More informationArmanino LLP Welcomes You To Today s Webinar: GP Tips and Tricks: Using Credit Cards in GP
Armanino LLP Welcomes You To Today s Webinar: GP Tips and Tricks: Using Credit Cards in GP The presentation will begin in a few moments Participants will receive an email within 48 hours with a link to
More informationREP200 Using Query Manager to Create Ad Hoc Queries
Using Query Manager to Create Ad Hoc Queries June 2013 Table of Contents USING QUERY MANAGER TO CREATE AD HOC QUERIES... 1 COURSE AUDIENCES AND PREREQUISITES...ERROR! BOOKMARK NOT DEFINED. LESSON 1: BASIC
More informationMAS 90 MAS 200 Tips, Tricks and Frequently Asked Questions (FAQ s) Prepared by: The Fitzgerald Group August 11, 2004
MAS 90 MAS 200 Tips, Tricks and Frequently Asked Questions (FAQ s) Prepared by: The Fitzgerald Group August 11, 2004 This is a compilation of ideas from The Fitzgerald Group staff, from clients and from
More informationAP and AR Corrections Handout
AP and AR Corrections Handout 11.0 Reversal and Correction Entries 11.1 Overview The standard method to reverse and correct posted entries is to use Reverse Posted Document. This ensures that the audit
More informationTrouble Shooting Guide for Reconciling AR Account 12000001
This guide could be used to identify differences which exist when an agency tries to reconcile AR Account 12000001 Trial Balance amount to the Grant Open Invoice Items query TN_AR18_OPEN_GRANT_ITEMS. Step
More informationWinCare Integrated Key Features
WinCare Integrated Key Features Printed on 16 August, 2011 i Contents Clinical 3 Pre-Admit... 5 Admit... 6 PO/MAR... 7 Vitals... 8 Care Plan... 9 ADL... 10 MDS... 11 Progress Notes... 12 CQI... 13 Reports...
More informationCSU. CPO Request Form/Workflow. User Guide. 1 CPO USER GUIDE -FINAL.DOCX Office of the Chancellor
CSU CPO Request Form/Workflow User Guide 1 CPO USER GUIDE -FINAL.DOCX Office of the Chancellor TABLE OF CONTENTS Contents INTRODUCTION... 3 CPO REQUEST PAGE... 3 LAYOUT OF CPO REQUEST FORM... 3 WORKFLOW...
More informationMicrosoft Dynamics GP. Payables Management
Microsoft Dynamics GP Payables Management Copyright Copyright 2010 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document,
More informationAnytime Learning Real Estate Subscription
Anytime Learning Real Estate Subscription The Real Estate Anytime Learning lessons provide a convenient introduction or refresher to the workflow processes and features of the Property Management, Accounts
More information