Armanino LLP Welcomes You To Today s Webinar: GP Tips and Tricks: Using Credit Cards in GP

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1 Armanino LLP Welcomes You To Today s Webinar: GP Tips and Tricks: Using Credit Cards in GP The presentation will begin in a few moments Participants will receive an within 48 hours with a link to the slide deck and recording. 1 Armanino LLP armaninollp.com Armanino LLP armaninollp.com

2 About the Presenter Megan Fall Senior Consultant, Dynamics GP, Armanino Megan has over 6 years of experience implementing and supporting Dynamics GP. She is a Microsoft Certified Professional (MCP) in Microsoft Dynamics GP Financials, Supply Chain and Implementation with extensive experience in Management Reporter and Integration Manager. 4 Armanino LLP armaninollp.com

3 About the Presenter(s) Saher Ahmed Senior Consultant, Dynamics GP, Armanino Saher graduated from the University of the Pacific with a BS specializing in Business Law. She has years of experience supporting and implementing Microsoft Dynamics GP and is a Microsoft Certified Professional (MCP) in Microsoft Dynamics GP Financials, Inventory and Order Processing. 5 Armanino LLP armaninollp.com

4 Webinar Agenda Credit Card Setup Using Credit Cards in Accounts Payable Using Credit Cards in Accounts Receivable Tips and Pitfalls when using Credit Cards Demo Q&A 6 Armanino LLP armaninollp.com

5 Setting up Credit Cards in GP Go to Administration >>Setup >>Company >>Credit Cards Enter a name for the card Select Accept from Customers if this will be used in AR** Select Used by Company if this will be used in AP** Assign a checkbook ID If used by company you must create a vendor for this credit card **For example, VISA would be a good card name and it can be used BOTH by customers and by the company 7 Armanino LLP armaninollp.com

6 Credit Card Setup Options Bank Card vs Charge Card Bank Card associates the credit card with a Checkbook in GP o Use this option when you receive the full amount of the payment and credit card company takes their fee out on a monthly basis o This option will create receipts in the Bank Module o If there are credit card fees these will be entered manually in the Bank Module at the end of the month Charge Card associates the credit card with a GL Account not a Checkbook o Use this option if the credit card fees are taken out of each transaction at the time it was charged o This option bypasses the Bank Module and goes directly to the GL o You may need to create manual entries in the bank module to create deposits 8 Armanino LLP armaninollp.com

7 Using Credit Cards in Payables Enter AP Invoice Enter Manual Payment select Credit Card Credit Card Vendor Invoice Created (automatic) Enter Payment to Credit Card Vendor 9 Armanino LLP armaninollp.com

8 Using Credit Cards in Payables Step 1: An invoice is created in Payables Step 2: A manual payment is created and Credit Card is selected A specific card is selected Apply the payment to the invoice o This clears the original trx o An invoice to the CC vendor is automatically created 10 Armanino LLP armaninollp.com

9 Using Credit Cards in Payables Step 3: You can see the Credit Card vendor s invoice now open in Inquiry Step 4: On your next Select Checks run this open invoice will be paid off 11 Armanino LLP armaninollp.com

10 Using Credit Cards in Receivables Step 1: An AR invoice is created for your customer Step 2: Create a Cash Receipt and select payment type of Credit Card Select the Credit Card ID Enter the Card Number, The Expiration Date, And the Auth Code Step 3: Apply as normal The receipt will show up in the checkbook assigned to the Credit Card 12 Armanino LLP armaninollp.com

11 Tips for Using Credit Cards If using corporate cards assigned to individual users you have two options: 1: Create a single credit card for all to use (ex: AMEX generic card) 2: Create individually identifiable cards (ex: AMEX BETH, AMEX JOE) o If Individual cards, must make sure no one uses anyone else s card otherwise this will cause reconciliation issues Each Credit Card is linked to a Checkbook and should be reconciled monthly just like regular checkbooks GP can be setup to store credit card numbers for customers There are many third party add-ons for processing credit cards outside of GP o If you would like additional information on these please contact Armanino Support 13 Armanino LLP armaninollp.com

12 Megan Fall phone: Saher Ahmed phone: armaninollp.com/microsoft-dynamics 16 Armanino LLP armaninollp.com Armanino LLP armaninollp.com

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