Distance Education. Online Course Exam Proctor Policies and Procedures Including Forms to Be Completed by Student, Proctor, & Faculty Member

Transcription

1 Distance Education Online Course Exam Proctor Policies and Procedures Including Forms to Be Completed by Student, Proctor, & Faculty Member The Roles and Responsibilities of the Online Student Regarding Proctored Exams 1. Student is responsible for a. locating a qualified proctor, having the proctor complete the Proctor Agreement section of the Student & Proctor Agreement and getting the completed agreement to the faculty member by the 3 rd week of the fall, spring or summer semester or the 1 st week of winter term. b. making arrangements with the faculty member to send the exam to the proctor. c. making sure the proctor sends/faxes exam back in a timely fashion. 2. Student is responsible for any fees charged by the proctor or proctor s institution and for reimbursement of any mailing costs incurred by proctor. 3. Student will not bring any books, bags, electronic devices or any other item to the exam except materials identified by the course faculty member as being allowed or needed for the exam. 4. Student will provide proper identification to the proctor before the exam can be administered. An example of appropriate identification includes both a College ID to verify CWID and a Photo ID (driver s license.) 5. Student will not talk with anyone during the exam. 6. If the student does not show up at the appointed time or is unduly late, the exam will be returned to faculty member identified as a no-show. Online Course Exam Proctor Policies and Procedures Page 1 of 7

2 The Roles and Responsibilities of the Proctor 1. Proctor must be a a. professional educator who is not a friend or relative of the student. b. education official, librarian, counselor, teacher/administrator at a school (Kcollege) other than ; librarian at a town library; hospital educator; member of the clergy; testing administrator; or an educational services officer for the military. 2. Proctor will mail or fax the completed Student & Proctor Agreement and attach a letter on institutional letterhead to the faculty member verifying identity and affiliation well in advance of the scheduled exam date, or alternately send an using their institutional account. 3. Proctor will agree to the following a. not related to the student; not a friend or co-worker; and not another student. b. do not teach in the same discipline as the course for which the student is being proctored. c. will verify identity of student prior to taking the exam. d. will personally observe the student throughout the entire process and will not provide assistance in interpreting or completing the exam. e. will not allow the student to talk with anyone during the exam. f. understand that once an exam starts, it must be completed. If the student stops before completing exam it must be taken up and faxed/mailed back to faculty member. g. will not copy or reproduce the exam. h. will provide an appropriate testing environment and if necessary, the computer equipment and software required. i. will keep tests secure until the time of the exam. j. agree to collect all exam materials and fax or mail answer sheet/exam to the faculty member identified in the instructions within 24 hours k. will destroy by shredding any test materials that are not required to be mailed back. l. will return the exam materials no later than 3 days after date of exam if the student has not taken the exam. m. will include with the fax or mail package, a signed Proctor Certification. Online Course Exam Proctor Policies and Procedures Page 2 of 7

3 The Roles and Responsibilities of the Faculty Member Regarding Proctored Exams 1. At-a-distance students taking an online course are not required to come to campus. Faculty members who teach online courses (30x, 31x, 7x3, etc.) and who require proctored exams, must accept a request from a student for a proctored exam near his/her home or school at a site mutually acceptable by both the student and faculty member. 2. The faculty member must send the exam with instructions to the proctor in a timely fashion a. all exams may be sent at one time. b. OR each time an exam proctor is needed, the student will provide a new completed proctor agreement. c. the same proctor will be used for each exam given in a course. Online Course Exam Proctor Policies and Procedures Page 3 of 7

4 Distance Education Student & Proctor Agreement Student Agreement: (to be completed by student, please print) Student Full Name CWID # Address Street Town State Zip Phone ( ) Term (check one) Fall Winter Spring Summer I Summer II Course title Course number/section Course faculty member I agree to the list of responsibilities outlined on page 1 of these policies and procedures. Student s signature Date ************************************************************************************************************* Proctor Agreement: (to be completed by proctor) I am (check one) Educator at a school/college Librarian at a town library Educator at a hospital Member of clergy Testing administrator or educational services officer for military As proctor I agree to the following statements: 1. I am not a current student at 2. Do not work or teach in same discipline as course exam 3. Not related to student 4. Not co-worker of student 5. I will keep exam sealed in an envelope until test time 6. I will verify student s CWID number on student ID card and photo driver s license prior to giving exam 7. I will personally observe student throughout entire exam unless otherwise noted in exam instructions. 8. I will not provide assistance in interpreting or completing the exam. 9. I will enforce the proctor guidelines as well as instructions given for each exam. Student & Proctor Agreement Page 4 of 7

5 10. I understand that the student may not talk with anyone or use a cell phone or other electronic device during the course of the exam and may use only those materials indicated on the exam instructions. 11. Once an exam is started it must be completed. If the student stops for any reason before completing the exam, the exam must be taken up and faxed/mailed back to the faculty member. 12. I will not copy or reproduce the exams under any circumstance. 13. Upon the conclusion of the time allotted for the examination, I agree to a. collect all examination materials b. FAX completed exam or answer sheet to the number indicated in the instructions or place all examination materials in an envelope and mail within 24 hours. c. the student may not mail/fax the exam. 14. I accept the responsibility for proctoring the examinations in accordance with the statements outlined above. Proctor s signature Date Proctor s Information (please print) Full Name Phone ( ) Institution/Organization Fax number ( ) Position Business Address Street Town State Zip ************************************************************************************************************* Student is required to return this completed form to Faculty Member no later than the 3 rd week of the fall, spring, or summer semester and no later than 1 st week in winter term. Return completed form to: Faculty Member Phone ( ) Dept. Campus (check one) Cranford Elizabeth Plainfield Mail to: UCC, 1033 Springfield Ave., Cranford, NJ Or FAX to Attn: (908) Keep a copy for your records. Student & Proctor Agreement Page 5 of 7

6 Distance Education Exam Instructions & Proctor Certification To be completed by Faculty Member and sent with exam (please print) Proctor s Name Student s Name CWID # (Proctor must verify the CWID number on student ID card and photo driver s license prior to giving exam) Course Title Exam Title Faculty Member Phone ( ) FAX ( ) Address Street Town State Zip Date exam should be taken Return exam no later than Specific exam instructions for proctor Yes No Allowed: Other materials allowed: Time Limit: Notes Books Dictionary Calculator Extra Paper Additional Instructions: Answer sheet Scantron form Exam Lined paper Please mark all answers on Required to be mailed back May be FAXed back Destroy after exam Exam Instructions & Proctor Certification Page 6 of 7

7 Proctor Certification To be completed by Proctor and returned with exam to faculty member (please print) Student s Name CWID # Yes No The student named above is personally known to me The student named above has presented identification to verify identity and student ID This exam has been administered in accordance with the regulations and conditions specified by the faculty member and the policies and procedures in the document. Date/time exam was administered Comments: Proctor s signature Date Return this form with completed exam/answers within 24 hours to Faculty Member listed above. Keep a copy for your records. Exam Instructions & Proctor Certification Page 7 of 7