Bank Reconciliation Integration with General Journal GL-1061
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1 Bank Reconciliation Integration with General Journal GL-1061 Overview This Extended Solution allows you to associate Bank Codes with specific General Ledger Account Numbers by Source Journal. When that Source Journal is referenced in General Journal update, it will post each line s transaction amount to the Bank Code associated with that account as a Deposit type Bank Reconciliation transaction. Additional functionality is available if GL-1034: Multiple Company General Journal Entry is installed & enabled. Installation Before installing this Extended Solution, please verify that the version level(s) printed on the CD label are the same as the version level(s) of the MAS 90 MAS 200 module(s) you are using. For further information, please see the Upgrades and Compatibility section below. Check your Shipping Manifest for a complete list of Extended Solutions shipped. For detailed installation instructions, please refer to the Sage website at: Installing Your Extended Solutions under Windows From a CD If you have the autorun function turned on for your PC, the installation program will start up automatically. If not, find the autorun.exe file on your CD-ROM drive and double-click it to start the installation program. Follow the on-screen instructions. From the Sage FTP site When your Extended Solution is ready to be downloaded, you will receive an from extendedsolutions.na@sage.com telling you that it is ready. The will contain the Customer Name, Cross Reference, a case-sensitive Password, a link via which you can download your Extended Solution, instructions, and a Shipping Manifest. If you have any problems with this order, please extendedsolutions.na@sage.com and we will assist you during normal business hours. Extended Solutions Control Center Installing any Extended Solution will add an Extended Solutions Control Center to the MAS 90 MAS 200 Library Master Utilities menu. When you open the Control Center, the following options will be available: Extended Solutions Manuals Remove Extended Solutions Unlock Extended Solutions 2005 Sage Software, Inc. All rights reserved. GL-1061 (Revised 07/05) Page 1
2 Merge Installation Files Extended Solutions Setup options Custom Office If you customize your MAS 90 MAS 200, then you must run the Update Utility every time you install this Extended Solution. Setup Upon completion of software installation, you will need to access Extended Solutions Setup from the General ledger Setup menu. Select this part number, and the Setup screen for this Extended Solution will appear (Figure 1). Check the Enable Extended Solution box to activate this Extended Solution. The manual for this Extended Solution can be viewed by clicking the Manual button next to the Enable Extended Solution check box. It can also be viewed via the Extended Solutions Control Center (see Installation, above). Figure 1 You should visit this Setup screen after each upgrade or reinstallation of this Extended Solution. Operation Source Journal Maintenance Source Journal Maintenance has been modified with a Bank Code button (Figure 2). When this button is clicked, you will be presented with G/L Account Bank Code Setup (Figure 3). Specify each G/L Account Number and the Bank Code where it should create a Bank Reconciliation transaction whenever this account number if referenced with this Source Journal Sage Software, Inc. All rights reserved. GL-1061 (Revised 07/05) Page 2
3 General Journal During General Journal printing, if the source journal/account combination is found, the bank code will be written to the work file and it can be printed on the journal. Figure 2 Figure Sage Software, Inc. All rights reserved. GL-1061 (Revised 07/05) Page 3
4 General Journal Update General Journal update will post each line s transaction amount to the Bank Code associated with that account as a Deposit type Bank Reconciliation transaction. The General Journal's posting date will be used as the Bank Reconciliation Transaction Date and the General Journal's posting comment will be used as the Bank Reconciliation transaction's comment. If the general journal transaction has a debit amount, the deposit amount will be positive; if the general journal transaction has a credit amount, the deposit amount will be negative. With GL-1034 If GL-1034: Multiple Company General Journal Entry is enabled, update will look to the subsidiary company's source journal/account/bank code setup to find the Bank Code to use and will create Bank Reconciliation transactions in that subsidiary company. ODBC Data Dictionaries The files listed below have been added or changed in the Data Dictionary by this Extended Solution for Visual Integrator purposes. File: Description: Field: GL_SourceJournalBankCode_001.M4T All Fields GL_SourceJournalBankCdWrk_001.M4T All Fields GL_GeneralJournalWrk.M4T BankCode001 The Data Dictionary may contain other files and data fields that are not available without their corresponding Sage Software Extended Solutions installed. Upgrades and Compatibility The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade. Documentation Only changes made to the standard operation of MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document. Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS Sage Software, Inc. All rights reserved. GL-1061 (Revised 07/05) Page 4
5 Acknowledgments 2005 Sage Software, Inc. All rights reserved. Sage Software, MAS 90 and MAS 200 are registered trademarks or trademarks of Sage Software, Inc. All other trademarks are the property of their respective owners Sage Software, Inc. All rights reserved. GL-1061 (Revised 07/05) Page 5
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