Cost Code/Cost Type Report JC-1063

Transcription

1 Cost Code/Cost Type Report JC-1063 Overview This Extended Solution to the Job Cost module creates a new report (see Specific Purpose Rule) that details Material Cost and Selling Price for all Cost Types except Labor and Overhead. Labor and Overhead costs are summarized by regular, overtime and double-time hours as well as Selling price. Installation Before installing this Extended Solution, please verify that the version level(s) printed on the CD label are the same as the version level(s) of the MAS 90 MAS 200 module(s) you are using. For further information, please see the Upgrades and Compatibility section below. Check your Shipping Manifest for a complete list of Extended Solutions shipped. For detailed installation instructions, please refer to the Sage website at: Installing Your Extended Solutions under Windows From a CD If you have the autorun function turned on for your PC, the installation program will start up automatically. If not, find the autorun.exe file on your CD-ROM drive and double-click it to start the installation program. Follow the on-screen instructions. From the Sage FTP site When your Extended Solution is ready to be downloaded, you will receive an from extendedsolutions.na@sage.com telling you that it is ready. The will contain the Customer Name, Cross Reference, a case-sensitive Password, a link via which you can download your Extended Solution, instructions and a Shipping Manifest. If you have any problems with this order, please extendedsolutions.na@sage.com and we will assist you during normal business hours. Extended Solutions Control Center Installing any Extended Solution will add an Extended Solutions Control Center to the MAS 90 MAS 200 Library Master Utilities menu. When you open the Control Center, the following options will be available: Extended Solutions Manuals Remove Extended Solutions Unlock Extended Solutions Merge Installation Files Extended Solutions Setup options 2005 Sage Software, Inc. All rights reserved. JC-1063 (Revised 08/05) Page 1

2 Setup Once the disk is installed, you will need to access the Job Cost Setup menu option screen. After the option screens have been displayed, a Setup screen for this Extended Solution will appear. Check the Enable Extended Solution box to activate this Extended Solution (Figure 1). The manual for this Extended Solution, if it has been installed, can be viewed by clicking the Manual button next to the Enable Extended Solution check box. It can also be viewed via the Extended Solutions Control Center (see Installation, above). Figure 1 Answer the following prompts: OVERTIME CODE: Specify the Overtime code you wish to use. The Overtime code defines what the first digit of the cost code should be for the OT Hours column. DOUBLETIME CODE: Specify the Doubletime code you wish to use. The Doubletime code defines what the first digit of the cost code should be for the DT Hours column. LABOR ONLY AND FULL COST CODE SORT: Check this box to allow labor transactions only in the detail section of the report to print as a break title and sort by the entire cost code, and to exclude overhead in Labor Selling Price in the summary section. You should visit this Setup screen after each upgrade or reinstallation of this Extended Solution. Operation The report prints Salesperson Number, Client Name, Client Number, Tax Exempt Number and Overhead Rate (as a percentage) in the header field. The body of the report prints in a one line per transaction format Sage Software, Inc. All rights reserved. JC-1063 (Revised 08/05) Page 2

3 If you did not check the Labor Only and Full Cost Code Sort box in Setup, the report sorts by Job Number, Cost Code, Cost Type (except Labor and Overhead), and Transaction Date. Labor and Overhead Cost Types are handled differently from other Cost Types. Labor is sorted by the last two digits of the cost code within a job; therefore, it will sort as 0XX. Due to this special sorting, the cost code sub-totals in the body of the report may not match the cost code subtotals at the end of the report. Overhead does not print individual line items but is included in Totals by Cost Type and Totals by Cost Code. Overhead totals are included with labor totals. Note that labor sorts to the top in each cost code listing. Figure 2 The report is selected by a range of Job Numbers or a list of up to five Job Numbers, a range of Job Types and Job Statuses. The report prints sub-totals for each cost type grouping (see Labor and Overhead exceptions listed above) and Cost Code (including the labor that sorts with it). The sub-totals will include Margins (calculated as: 1 minus (Total Cost divided by Total Bill Amount) times 100), Total Cost and Total Bill Amount. At the end of the Job the totals by Cost Type then Cost Code will print. In the Detail section, labor lines will be calculated as follows: Cost Type L (Labor) if a Percentage Markup, calculates Selling Price (Bill Amount), as Cost of Labor times (1 plus Overhead Rate) times (1 plus Markup Percent). In the Summary section, the selling price will be calculated as the standard MAS 90 MAS 200 price. If you checked the Labor Only and Full Cost Code Sort box in Setup, labor transactions will be sorted as other Cost Types in the detail section of the report to print as break titles, and overhead will not be included in the Labor Selling Price in the summary section (Figure 4) Sage Software, Inc. All rights reserved. JC-1063 (Revised 08/05) Page 3

4 RUN : 11/01/93 San Juan Marina PAGE: 1 SYS : 04/07/93 COST CODE/COST TYPE REPORT TIME: 04:33 PM JOB NUMBER: USN1-000 CLIENT NAME: DAVIDSON IMPORTS SALES PERSON: 0001 CLIENT ACC. NUMBER: TAX EXP #: OVERHEAD RATE: 25.00% Drydocking ACTIVITY LABOR REG OT DT SELLING HOURS HOURS HOURS 04/07/ JC COMMENT.00 2, , /07/ LABOR, 4/07/93, NT , /07/ CREW 1 O.T , /07/ CREW 2 O.T , /07/ REFERENCE DAVE WILKENS , /07/ JIM DEAVERS /07/ REFERENCE DAVE WILKENS /08/ JIM DEAVERS Labor SUBTOTAL: , , Figure 3 04/07/93 JC LBS ALUMINUM Aluminum SUBTOTAL: /07/93 JC POWER WASHER Equipment SUBTOTAL: /07/93 JC MARINE SUPPLIES Marine SUBTOTAL: /07/93 JC ARC WELDING RUN : 06/25/97 EDWARDSON ELECTRIC COMPANY PAGE: 1 SYS : 06/23/97 COST CODE/COST TYPE REPORT TIME: 07:24 PM JOB NUMBER: TEST CLIENT NAME: Adams & Hanks SALES PERSON: 0100 CLIENT ACC. NUMBER: 01-A&H TAX EXP #: OVERHEAD RATE: 0.00% Underground Work - Digging ACTIVITY LABOR REG OT DT SELLING HOURS HOURS HOURS 05/05/ /05/ Labor SUBTOTAL: /22/95 JC Equipment SUBTOTAL: SELLING MARGINS COST Underground Work - Digging 00 TOTAL: Figure Sage Software, Inc. All rights reserved. JC-1063 (Revised 08/05) Page 4

5 Helpful Hints If the report is selected by a list of up to five Job Numbers, you must enter the Starting Job Number and Ending Job Number fields in order to blank out the existing range of all Job Numbers by pressing the <SPACE BAR> when you enter each field. Overhead is always combined with Labor. There is no separate totaling of Overhead. The MAS 90 MAS 200 A/R module must be installed for this Extended Solution to function. Only the last two digits of each cost code description will print on the report. The cost code description will be the description associated with the cost code with the earliest transaction date. Upgrades and Compatibility The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade. Documentation Only changes made to the standard operation of MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document. Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS 200. Acknowledgments 2005 Sage Software, Inc. All rights reserved. Sage Software, MAS 90 and MAS 200 are registered trademarks or trademarks of Sage Software, Inc. All other trademarks are the property of their respective owners Sage Software, Inc. All rights reserved. JC-1063 (Revised 08/05) Page 5