Launching or Upgrading ERP Systems. JOSEPH EVE Technology Group

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Stephanie Roberts
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1 Launching or Upgrading ERP Systems JOSEPH EVE Technology Group

2 Technological & Economical Impacts MORE FASTER CHEAPER

3 Lenders & Financial Institutions Needs More Economic Development More Lending Activity Lead to the Need for Timely Financial Reports

4 Governing Bodies, Senior Management & Program Managers Timely Reports Visibility Transparency

5 Federal Government The Data Act Government-wide data standards for federal spending Compliance via standardization and automation of data transmission Better transparency into funding management and outcomes Office of the President Cloud computing initiatives Improve oversight of and transparency into federal dollars Focus on performance as key to accountability as well as consistent treatment of costs Encourage use of Information Technology and shared Services

6 Change is happening rapidly with change comes opportunity I believe we are currently experiencing the biggest fundamental change the world has seen since the initial development of the Internet as people, processes, data, and things become increasingly connected. - John Chambers CEO, Cisco Systems These challenges provide an opportunity for the finance function to take on a key role in the Tribe by driving efficiency and effectiveness in finance operations. Four trends in 2016 will help Tribe finance and accounting departments seize this opportunity.

7 4 Tribe Accounting Trends to watch in Increased Use of Business Intelligence Rapid Adoption of Mobile Computing Making the Shift to Real- Time Accounting Continued Adoption of Cloud Computing

8 The Growth of Mobile Computing Billion Total world population Billion Mobile users 7142 Billion Active mobile subscriptions 90% Increase in mobile subscriptions from 2012 to % Increase in smartphone subscriptions from 2012 to 2014 Sources: We Are Social, Ericsson Mobility Report

9 Last ten years Next ten years More or Less Change Ahead?

10 STRATEGIC Finance Team PAST FUTURE TACTICAL

11 ERP Product Selection Employee usability matters but it cannot be the sole factor in your decision making process. 1. Needs to meet your minimum functional requirements 2. Needs to provide good value for services rendered 3. Has an intuitive interface 4. Access to fast, reliable costumer service The more intuitive the product is the less support that is needed 5. Scales as your organization grows 6. Product is constantly thinking about what is next continues to innovate

12 Finance Transformation

13 Assessment Process 1. Define and map current state 2. Analyze and Evaluate 3. Agree on improvement opportunities 4. Define and map future state

14 Assessment Process 1. Define and map current state 2. Analyze and Evaluate 3. Agree on improvement opportunities 4. Define and map future state

15 Assessment Process 1. Define and map current state 2. Analyze and Evaluate 3. Agree on improvement opportunities 4. Define and map future state

16 Assessment Process 1. Define and map current state 2. Analyze and Evaluate 3. Agree on improvement opportunities 4. Define and map future state

17 Cost Factors Perceived Cost Dollar amount of software Actual Cost Implementation and onboarding time Training On-going supports Customization Change management IT support Hardware

18 Total Cost of Ownership cloud vs. on-premise On-Premises Cloud Computing 9% Software Licenses 68% Subscription Fees 43% Implementation 26% Hardware 14% IT Personnel 7% Maintenance 1% Training 32% Implementation, Customizations, and Training Ongoing Costs Apply Fixes, Patches, Upgrade Downtime Performance tuning Rewrite customizations Rewrite integrations Upgrade dependent applications Ongoing burden on IT Maintain/upgrade hardware Maintain/upgrade network Maintain/upgrade security Maintain/upgrade database 4 Ongoing Costs Subscription fee Training Configuration Yankee Group DecisionNote Technology Analysis

19 THANK YOU Joseph Eve JOSEPH EVE Managing Partner 27 years of consulting, accounting, and auditing experience with tribal governments and entities forms the basis of his expertise in tribal accounting, fraud prevention, and gaming

Best Practices: Cloud Computing for Associations

Best Practices: Cloud Computing for Associations What You Should Expect from this Session A solid understanding of cloud computing and Software as a Service Best practices for how cloud computing is being