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1 TECHNOLOGY CONSULTING SERVICES DIRECTOR AH Consulting

2 Present day organisations are under pressure to increase accountability and transparency as an assurance tool through: Real time reports Instant identification and reaction to irregularities Faster business decisions

3 The application of technology in automating audit evidence gathering from an entity s information sources including, IS and T systems, Business Processes, Business Transactions and control activities more frequently or continuously to check against compliance with policies, procedures, and regulations.

4 Continuous Auditing keeps auditors on top of the audit environment and improves their ability to conduct value adding audits. Control failures are detected as soon as they occur and hence appropriate actions can be taken. It is an early warning for trouble ahead.

5 - Derives key information from the business systems and controls and provides assurance that they are operating in a manner consistent with objectives. - Challenges management s manner of operations and dictates the necessity for change in policies, procedures and controls. - Acts as a check against new risks. - Simplifies monitoring of control environment.

6 The ever increasing complexity of businesses The fast paced business environment good and bad guys are happy with the extremely fast transaction speeds The high risk operation environment well organized fraud schemes in procurement, revenues, assets (cash and inventory). A very unstable regulatory environment

7 Very competitive business environment hence the need for information on real time basis The need for accurate and reliable information right now Strategic issues - pressure to improve governance, performance and accountability, Ability to visualize into overall operations. Enterprise Resource Planning factor Uncertain economic environment.

8

9 Internal auditors continuous assurance on the internal control environment Management in charge of internal control environment and decision making External Auditor needs information to facilitate their opinion Shareholders are our assets safe and increasing at an increasing rate Various other stakeholders need information even thieves and fraudsters!

10 Business Process domain Business transactions Nature of a transaction manual or automated Transaction activities Transaction rules Transaction ownership Transaction necessity the why of an activity Validity of transactions Volumes of transactions

11 Electronically Stored Data Understanding your data Data and transactions how do they relate and change with each other Are transactions based on correct information Who owns the database, IT or business Who is responsible &Who manages it How frequently does it change, Is it safe Can it be changed, used and reversed and can you tell that, Who manages the logs What are pointers of trouble exception reports

12 Business Systems (ERPs and Applications) What changed the other, the business or the ERP Does management monitor through ERP or monitor then use ERP Who owns the ERP Who controls changes IT or the Business Does the business have a say in the configuration Do they know when it changes how? Are all business transactions mapped or linked to the ERP How are interfaces managed is the flow good enough How frequently are you analysing data outside the ERP Can the ERP reconcile with itself Can you print a report now and take a decision

13 Manual Evidence How does it help continuous auditing How do they influence data i.e. price changes and market surveys How it is used to facilitate fraud in systems How it completes the CA and CM picture Why a mix of manual and automated operations can be bad or good

14 Can you generate business supporting reports from your data and applications? Exception/Issue based or targeted information reporting Management Self-Assessment, Monitoring and keeping on the toes dashboards Controls based KIPs Value adding Audit Reports

15 Compliance with statutes and regulations Improve operational efficiency and enhance cost cutting Take charge of internal control environment and business processes, Enhance frauds and irregularities prevention and detection Be on top of risks through CA and CM Act as smoke detectors for the business process Perform 100% tests on transactions against key risks Enhance audits through value adding recommendations

16 Requires a combination of business understanding, industry standards, practices & trends, technical knowhow of the business and business process mapping to ICT. For a start, you can use the available tools to initiate a CA and CM.

17 The following are important processes in CA and CM implementation: Understanding the business strategy Understanding the business processes Understanding the key risks Understanding the key controls and control activities to address the risks Designing tests to be performed continuously on the controls

18 Selection of appropriate automation tools to use Designing exception reports say fraud indicators Setting triggers for the exception reports Defining communication strategy for the reports Review and escalation of the reports Taking decisions Monitoring resolution Linking the process to GRC Continuous auditing and monitoring

19 Senior management monitoring through Dashboards Scorecards based on monitoring reports Data Analytics reports Exception reports based on key risks Business intelligence reports

20 CAATs like ACL AX2 with real time data analysis through scripting SQL statements Network monitoring tools Individual entities own tools

21 The main challenge is not technology! Organisations buy in Staff training They are used to the annual audits and don t want frequent interruption

22 Questions:

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