to Alfresco Folder

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1 to Alfresco Folder notes 009 Created 03/21/2011 T. Patrick Bailey to Alfresco Folder A lot of the notes from here are derived from ation [1]. Alfresco has its own server which can be turned on via configuration settings. It is possible to and have the attachments in that upload into a folder. First you need to open up port 25 on the alfresco server and you need to set the MX record for your website to your alfresco server (I am not going to go into detail on that here). Assuming this is set up here are the following steps that must be done. Edit the alfresco-global.properties file. In a typical set up this is located in the tomcat/shared/classes folder. Open that file up for editing and change the following fields. # # Alfresco Service and Server # # Enable/Disable the inbound service. The service could be used by processes other than # the Server (e.g. direct RMI access) so this flag is independent of the Service. # inbound.enabled=true # Server properties # server.enabled=true .server.port=25 .server.domain=example.com .inbound.unknownuser=anonymous .server.connections.max=3 # A comma separated list of REGEX patterns of allowed senders. # If there are any values in the list then all sender addresses # must match. For example: #.*\@alfresco\.com,.*\@alfresco\.org # Allow anyone: # server.allowed.senders=.* Here is a line by line explanation (as best I can give) .inbound.enabled=true Just enable inbound Page 1 of 10 .server.enabled=true .server.port=25 .server.domain=example.com Turn on the alfresco server bind it to port 25 and set the server domain name .inbound.unknownuser=anonymous Any from an unkown user will be uploaded as if it was uploaded by this alfresco user.

2 .server.allowed.senders=.* A regex field that says what addresses in are allowed. In this case any would be allowed. Log into alfresco as a user with admin privileges. After this has been set up restart alfresco Set up an inbox user As an example, if an comes in from bob@example.com and we have a bob user in alfresco who has an set as bob@example.com. Then when an comes into our alfresco server from bob@example.com it will be treated as if bob uploaded it. With that in mind I am making an inbox user. With that in mind make sure any you plan to send from to alfresco has a user in alfresco associated with it or set the .inbound.unknownuser to some type of inbox user within alfresco. I personally chose to only allow one user to into my system, a google apps user, and to let that user filter out incoming s. (letting googleapps filter junk mail, etc ) In addition any user who wants to upload via has to be part of the alfresco group _CONTRIBUTORS. With that in mind I am going to go through the steps of creating an inbox user and adding it to the _CONTRIBUTORS group. Click on the admin console, then click on Manage System Users. Page 2 of 10

3 Click on Create User Set the name and Address. Click Next Page 3 of 10

4 Set the username and password and Home Space then click next Finally Click Finish. Page 4 of 10

5 Click Show All then under _CONTRIBUTORS click the add user button. Go back to the Admin Console and click Manage User Groups. Page 5 of 10

6 Finally click OK. I also gave this user admin privileges so that they could upload to any folder. Type in inbox click search, then select the inbox user and click add. Page 6 of 10

7 Set up an alias for alfresco folder As it turns out you can to a specific folder. Every folder in alfresco has an ID. To find this in alfresco go to a folder and click view details Here you can see the ID for this folder. If I wanted to upload to this folder I could to @example.com (where example.com is the domain name for the server) This can be a bit complex so you can give a folder an aliases. Page 7 of 10

8 Set the Action to Add aspect The click Set Values and Add. To do this click on Run Action Select Alias and click OK. Page 8 of 10

9 Click Next Now the file has the aspect Alias Click Finish Click Edit properties Page 9 of 10

10 Set the alias to inbox now if you send an (with attachment) to it will load the document to this folder. After getting all that done I forgot to open up port 25 on my server oops References [1] Inbound SMTP Server Configuration, Visited 3/2011 [2] Inbound SMTP Server Configuration, Visited 3/2011 Page 10 of 10