GUIDE FOR LOGISTICS, CUSTOMS and QUARANTINE

Transcription

1 EXPO 2016 ANTALYA GUIDE FOR LOGISTICS, CUSTOMS and QUARANTINE

2 Content Logistics Procedures 1. Transport Plan and Time Limitations 2. Required Documents on arrival of materials in Turkey 3. Transportation Loading and Unloading of Materials 4. Place of Delivery for the Materials 5. Unpacking and Delivery of the Exhibition Materials 6. Packaging 7. Shipping Marks 8. Insurance 9. Logistics Center and Storages 10. Return Shipment of Goods Customs Procedures 11. Customs Inspection 12. Taxes and Charges 13. Entry and Exit of Goods in Expo Site 14. Loading and Unloading Services Quarantine Procedures 15. Goods Prohibited from Entry 16. General Conditions and Instructions 17. Contact Info Annex -1 Annex -2 Annex -3 Annex -4 Annex -5 Annex -6 List of Exhibition Materials Section Layout Plan Application Form for Storage Service Employment Lease Form Employment and Equipment Lease Form Designated Logistics Service Providers expo2016antalya.org.tr

3 EXPO 2016 ANTALYA GUIDE FOR LOGISTICS, CUSTOMS and QUARANTINE Logistics Procedures 1. Transport Plan and Time Limitations 1.1. Official Participants are advised to use the Antalya Airport and Antalya Seaport for the entrance of their goods to Turkey The list of goods and articles related to EXPO 2016 Antalya which are not for personal use and which will be brought to Turkey by an Official Participant, shall be submitted at least 45 days (different periods of time shall apply for plants) prior to their shipment, to complete the necessary procedures and obtain the entrance permission of the Customs Office and Inspection and Quarantine Authority. The documents indicating the goods and articles related to EXPO 2016 Antalya shall be presented at the port of entry The transport plan shall include the name of the transportation company, packing list, departure and arrival date and shipment plan for post EXPO 2016 Antalya. 2. Required Documents on arrival of Materials in Turkey Required Documents for Declarations: Customs Declaration Custom Clearance Bill of Lading / Air Waybill Invoice (company seal and signature) Certificate of Origin ( Packing ID) Packing List (company seal and signature) Transport Contract (company seal and signature) expo2016antalya.org.tr 3

4 Delivery Order Required Documents for Customs: Customs Clearance Instructions ( company seal) Bill of Lading / Air Waybill Invoice (company seal and signature) Certificate of Origin ( Packing ID) Packing List (company seal and signature) Transport Contract (company seal and signature) Delivery Order 2.2. For sea shipment, The Organizer recommends Official Participants to employ FCL (Full Container Load). LCL (Less than Container Load) is not advised as it usually takes 1-2 weeks to separate goods after their arrival to ports, which may delay the arrangement of the exhibition materials The list of exhibition products and other materials (Annex-1) and the layout plan (Annex-2) must be delivered to the logistics services provider (accredited by the Organizer or which is selected by the Official Participants) at least 20 days in advance of the date of arrival in Antalya at the exhibition area Customs documents shall be submitted to the customs officials by the logistics service provider at least 3 days in advance of the arrival of materials at the Antalya exhibition area The list of exhibition products and other materials (Annex-1) the layout plan (Annex-2) shall be signed by the Commissioner General of Section or authorized representative and submitted to the Organizer to follow customs clearance, tax procedures and monitoring logistics operations. 3. Transportation Loading and Unloading of Materials 3.1. Official Participants are responsible for the transportation, handling and discharging of the goods which will be used during EXPO Official Participants may choose their transportation companies for transporting their goods and exhibition materials to the EXPO 2016 Antalya Customs area. The list of accredited logistics service providers (Annex-6) is provided by the Organizer Official Participants are obliged to appoint a representative in Turkey who will be responsible of fulfilling the procedures for transportation, customs clearance and handling of cargo and shall submit the contact information to the Organizer. Official participants shall also notify the Organizer of their first shipment of goods 60 days prior to arrival The Organizer shall cover transportation costs for the entrance and exit of plants and materials intended for the building of stands of Official Participants from the Turkish national border (customs post, port, and airport) to the EXPO 2016 Antalya site. 4. Place of Delivery for the Materials 4.1. The shipper s name and consignee s name should be the same on transportation documents. The title of the Organizer should not be written on the documents as the consignee The delivery address of the materials should be stated as EXPO 2016 Antalya exhibition area. 4 expo2016antalya.org.tr

5 5. Delivery of the Exhibition Items and Unpacking 5.1. After Official Participants or their authorized representatives complete the relevant procedures for customs clearance and inspection, exhibition items are delivered to participants gardens and/or their storages by the Organizer. 6. Packaging 6.1. Official Participants are responsible for taking all kinds of measures for the safety of exhibition products and other materials against any collision, displacement of packages, or exposure to weather conditions (storm, rain, etc.) during transportation Packaging with Wood Official Participants are recommended to use wooden packaging if they have the goods to be shipped back after Expo ends. Wooden packages must be disinfected The exhibition products and materials shall be packaged in cases or crates suitable for re-use during their re-shipment The cargo with wooden packaging material (including wood pallets) is subject to inspection and quarantine procedures according to international inspection and quarantine requirements for cargo with wood packaging material. All kinds of wooden packing materials (pallet, crates, boxes, wedges, etc. with thickness less than 6 mm) must be treated (heat treatment or methyl bromide fumigating) and marked by authorized companies Wooden packaging materials shall be labeled with the International Plant Protection Convention (IPPC) mark and ISPM 15 standard If wooden packages are not labeled or marked with the special marking prescribed by IPPC, the designated logistics service providers will ship them back to the country of origin Packing for Return Shipment The exhibition materials which will be shipped back after the end of Expo 2016, will be packed by the logistics service providers of Official Participants or their representatives Without the confirmation by the Organizer and approval by the customs, the Official Participants shall not carry or transport any exhibits out of the area before, during and after the EXPO 2016 Antalya. expo2016antalya.org.tr 5

6 7. Shipping Marks Official Participants or their logistics service providers shall label each piece of shipment at least on two sides of the package with standard shipping marks. The format is given below: Organization Name ( EXPO Name) Country of Origin Gross / Net Weight (kg) Size: Length x Width x Height (cm) Official Participant Package No. EXPO 2016 Antalya International Horticultural Exposition For each package that weighs more than 1000 kg, its Top, Front, Back, Fragile, Vertical, and Lifting Point shall be indicated outside the package in accordance with international warning signs. The packages are required to stand upright. 8. Insurance Official Participants are recommended to have their exhibition materials insured against transportation risks. 9. Logistics Center and Storages Logistics Center and storages are located in the south west of EXPO 2016 Antalya area. (kg) (cm) 6 expo2016antalya.org.tr

7 9.1. The Organizer shall allocate dry storages (20m2) within the EXPO Site for Official Participants. For storage, The Storage Application Form (Annex-3) shall be filled Maximum two (2) personnel who are assigned by Official Participants and who are notified to the Organizer will be allowed enter the storage area Logistics activities are categorized in 4 steps: Pro-EXPO Pro-EXPO Inside the EXPO Site Outside the EXPO 2016 Site Post-EXPO The construction of Outdoor Gardens may start on October 1, 2015 at the earliest, and shall be completed by March 15, 2016 at the latest. Official Participants and Non- Official Participants shall carry out their construction works between am and 6.00 pm. Installation Date and Time for Long Term Indoor Gardens The installation of Indoor Gardens may start on December 15, 2015 at the earliest, and shall be completed by March 15, 2016 at the latest. Official Participants and Non- Official Participants shall carry out their construction works between am and 6.00 pm. Installation Date and Time Short Term Periods for Indoor Gardens The installation of Indoor Gardens will start after signing the Participation Contract and the approval of the participation, and seven (7) days prior to starting date of the each period. The installation will be completed six (6) days. The Indoor Gardens will be ready one (1) the day prior to starting date of the each period. Official Participants and Non- Official Participants shall carry out their construction works between am and 6.00 pm Inside the EXPO 2016 Site 23 Nisan 30 Ekim 2016 tarihleri boyunca Resmi Katılımcılar, Organizatörü üç (3) gün önce bilgilendirmek koşulu ile taşınmasını talep edecekleri malzemeler, her gün 08:00 02:00 saatleri arasında kendilerine tahsis edilen depo alanından bahçelerine, bahçelerinden depo alanına Organizatör tarafından ücretsiz olarak yapılacaktır Outside the EXPO Site Between April 23 and October 30, 2016, Official Participants shall submit their transport requests to the Organizer three (3) days prior. The transportation from the warehouses within the EXPO Site to the gardens will be performed by the Organizer free of charge between am to pm. expo2016antalya.org.tr 7

8 Post-EXPO Official Participants who wish to dismantle their outdoor gardens, will carry out dismantling works starting on November 1, 2016 at the earliest and complete by November 30, 2016 at the latest. The exhibition areas shall return as they are received to Organizer. Dismantling will be carried out between am and 6.00 pm. Dismantling Date and Time for Long-Term Indoor Gardens Indoor gardens will be dismantled after the Expo ends. Dismantling will start on November 1, 2016 at the earliest, and will be completed on November 30, 2016 at the latest. Dismantling will be carried out between am and 6.00 pm. Short-Term Periods for Indoor Gardens 1 st Period April 23 - May 23, nd Period May 24 - June 24, rd Period June 25 - July 25, th Period July 26 - August 26, th Period August 27 - September 27, th Period September 28 - October 30, If Official Participants shall require cold storage and refrigerator vehicle, they shall hire them from their logistics service providers at their own cost. 10.Return Shipment of Goods Customs procedures of return shipment of goods shall be done by logistics service providers of Official Participants after EXPO 2016 Antalya ends. Customs Procedures 11. Customs Inspection Organizer will establish a customs area at the EXPO 2016 Antalya site. Official Participants shall go through formalities for customs declaration, inspection and quarantine for imports within a specified period of time which will be determined by the Turkish Customs, the inspection and quarantine authorities, and the Organizer. 12. Taxes and Charges Official Participants shall fulfill all obligations associated with the payment of the relevant fees and taxes incurred in connection with transportation, customs clearance, inspection and quarantine, storage and handling of cargo. 13. Entry and Exit of Goods to Expo Site The entry of goods into Customs Inspection and Quarantine Area in the site and exit of goods from site will be carried out in accordance with the Organizer s directives regarding the schedule and the special routes to be used The exit of goods from the site is subject to a written approval of the Turkish Customs and Inspection and Quarantine authorities, and an exit permit issued by the Organizer. 8 expo2016antalya.org.tr

9 14. Handling Services For exhibition materials that are heavy and oversized or that require special loading and positioning, the representative appointed by the Official Participant shall be present at the EXPO Site beforehand and provide a detailed layout diagram For goods to be delivered to Turkish custom territory, the relevant provisions of the Paris Convention of November 22, 1928 relating to International Exhibitions and the relevant provisions of Customs Annex of the Paris Convention shall be implemented. Goods to benefit from temporary admission are as follows: The exhibition materials, supplies and equipment imported by Official Participants during EXPO 2016 Antalya shall be treated as goods imported on a temporary basis. Those to be re-exported after the end of EXPO 2016 Antalya shall be exempted from customs duty and import VAT. Those to be retained for use or sale are subject to customs, inspection and quarantine procedures, applicable customs duty and import VAT according to regulations Exhibition materials, supplies and equipment mentioned in paragraph 1 include: Goods and items for display or demonstration during EXPO 2016 Antalya; Goods and items required for demonstrating the exhibited machines or instruments; Construction and decoration materials, machinery and equipment which Official Participants need for installing temporary exhibition stands, their maintenance and dismantling; Furniture, decorations, office supplies, consumables to be used by Official Participants for the performance of their duties; Films, presentations, video cassettes, sound cassettes, user manuals, advertisement materials, CDs, and exhibition devices to be used for the presentation and promotion of the exhibitions. Imported performance supplies, transportation means and special vehicles required for the presentation of EXPO-related cultural events organized by Official Participants. Quarantine Procedures 15. Goods Prohibited from Entry The following goods are prohibited to be imported imported to Turkey: All kinds of narcotic substances, Silk-worm sperm, Prohibited Plants and Plant Products according to the Country of Origin (Table 1), Gaming equipment and machines (roulette, tilt, table football, and similar automatic or semi-automatic gaming equipment and machines used by the hands or feet and which require chance and fortune or skills), Counterfeit-origin goods and envelopes (counterfeit-origin goods and all kinds of empty envelopes, tapes, label stamps, and similar goods to be used on goods of Turkish origin and to indicate them to be of another country of origin or to give such an impression, written or printed with a foreign language and invoices for foreign companies not resident in Turkey and of a nature capable of showing documents which may be issued in Turkey as if they were issued in other countries, whether signed or not signed) Ozone depleting substances, Chemicals part of the annex of the Chemical Weapons Convention, Bulk alcoholic beverages, Wastes hazardous to the environment, Chemical substances hazardous to the environment, Scrap metals hazardous to the environment, Electrical bulbs which are banned to be imported. expo2016antalya.org.tr 9

10 Tablo 1:Prohibited Plants, Plants Products and Country of Origin The list of plants, plant products, and growing environments which are banned from entry is given in Plant Quarantine Regulation Annex III. However, in the part on Special Conditions of Annex IV of the same Regulation, importation of plants with vegetative soil and growing medium turf is permitted to be subject to plant health controls. Please see the following link: In Turkish: In English Regulation on plant quarantine Excluding plants with soil and growing medium turf specified in the Special Requirements section in Annex-4; Agriculture intended: PLANTS AND PLANT PRODUCTS Soil Natural fertilizer Cotton unseed Woods of Coniferales (as fuel) Isolated barks of Castanea Mill., Quercus L., Acer saccharum, Populus L. Of the family Palmae (Arecaceae); Areca catechu (Areca palm), Arecastrum romanzoffianum, Arenga pinnata, Borassus flabellifer, Brahea armata, Butia capitata, Calamus merillii, Caryota maxima (Giant Mountain Fishtail Palm), C. cumingii, Cocos nucifera (Coconut palm), Corypha gebang, (Syn.:C. elata, C. utan), Elaeis guineensis (African oil palm), Howea forsteriana, Jubea chilensis, Livistonia australis, Livistona decipiens (Syn.:Livistona decora) (Ribbon Fan Palm), Metroxylon sagu, Oreodoxa regia (Syn:Roystonea regia) (West Indian palm), Phoenix canariensis (Canary Island date palm), P. dactylifera (Date palm), P. sylvestris (Silver date palm), Sabal umbraculifera (Syn.:Sabal palmetto, Cabbage palmetto), Trachycarpus fortunei (Syn.:Chamaerops excelsa) (Chusan Palm), Washingtonia spp., Chamaerops humilis, Plants of Phoenix theophrasti and of the family Agavaceae Plants of Agave americana intended for planting, having a diameter of the stem at the base of over 5 cm, other than fruits and seeds COUNTRIES OF ORIGIN All countries All countries All countries All countries All countries Egypt, Spain, Italy, France, Greece, Bahrain, Bangladesh, Cambodia, China, India, Indonesia, Iran, Iraq, Israel, Japan, Jordan, Kuwait, Laos, Malaysia, Myanmar, Oman, Pakistan, Philippines, Qatar, Saudi Arabia, Singapore, Sri Lanka, Syria, Taiwan, Thailand, United Arab Emirates, Vietnam, Australia, Papua New Guinea, Samoa, Solomon Islands For more information please read Special Regulation No 7 Concerning Customs Clearance, Transportation and Handling of Goods. 10 expo2016antalya.org.tr

11 16. General Conditions and Instructions Labour and Equipment Service Rates For additional labour, equipment and its personnel, Official Participants shall fill and submit the Employment Lease Form (Annex-4), Employment and Equipment Lease Form ( Annex- 5) to the Organizer at least three (3) days prior of transportation of the goods. The costs of these extra services will be covered by Official Participants. 17.Contact Info Münir Galip Tuzcu T: F: munirgalip.tuzcu@expo2016.org.tr Aziz Burak Kıvrak T: F: burak.kivrak@expo2016.org.tr Important Note: The time limitations mentioned in this guide aims to facilitate the management of logistics, customs and quarantine procedures properly. However, due to reasonable factors, in the case of situations out of time limitations, our agency shall continue to provide the necessary assistance and support to the participants. expo2016antalya.org.tr 11

12 List of Exhibition Materials Sergi Ürünleri Listesi Official Participant Resmi Katılımcı Transportation Ulaşım Aracı Case No. Paket No. Gross Weight (kg) Brüt Ağırlık Description and Specifications in Turkish Açıklama ve Özellikleri (Türkçe) o Land /Kara Description and Specifications in English Açıklama ve Özellikleri (İngilizce) LOGISTICS CENTER OF EXPO 2016 ANTALYA EXPO 2016 ANTALYA LOJİSTİK MERKEZİ o Sea /Deniz Net Weight (kg) Length (cm) Genişlik (cm) Height (cm) Yükseklik (cm) Volume (cbm) Hacim (cbm) o Air /Hava Quantity Miktar Unit Price (TL) Birim Fiyat (TL) Total (TL) Toplam (TL) Total (USD) Toplam (USD) Total Cost, Insurance and Freight (CIF) Value Toplam Mal, Sigorta, Navlun Değeri Total (USD) Signature of Authorized Person Return Geri Dönüş ANNEX I EK-1 Page No. Sayfa No. 1 Clearance Tasfiye Bilgisi Please put a in the box Lütfen kutulara koyunuz Sold Satılacak Damaged /Lost/Stol en Hasarlı / Kayıp / Çalıntı Donated Bağış Discarded /Destroyed Atılan / Tahrip Date Annex - 1 List of Exhibition Materials 12 expo2016antalya.org.tr

13 LOGISTICS CENTER OF EXPO 2016 ANTALYA EXPO 2016 ANTALYA LOJİSTİK MERKEZİ Section Layout Plan Alan Yerleşim Planı ANNEX II EK-2 Page No. 1 Sayfa No. 1 Official Participant Resmi Katılımcı Date Tarih Representative of Official Resmi Katılımcı Temsilcisi GSM Cep Telefonu Arrival Date of Goods Malzeme Geliş Tarihi Other Requests Diğer Talepler Please list your exhibition materials below Lütfen sergi ürün ve malzemelerinizi aşağıda listeleyiniz. Please inform Logistics Center in advance if any special equipment such as crane, extra forklift etc.are needed to handle the exhibition materials Özel ekipmana ihtiyaç olması halinde vinç, ekstra forklift vb. araç talepleri için Lojistik Merkezi'ne önceden bildiriniz. A representative shall be present on the site during customs clearance, inspection and quarantine formalities Malzemelerin geliş tarih bilgisine göre gümrük, muayene ve karantina alanında yetkililer tarafından yapılan denetimler sırasında temsilcinizin geçici denetleme alanında mutlaka bulunması. Name of Goods Malzmelerin Adı Case No. Kutu No. Gross Weight (Kg) Brüt Ağırlık (kg) Net Weight (kg) Net Ağırlık (kg) Width (cm) Genişlik (cm) Height (cm) Yükseklik (cm) Volume (cbm) Hacim (cbm) Annex - 2 Materials Layout Plan expo2016antalya.org.tr 13

14 LOGISTICS CENTER OF EXPO 2016 ANTALYA APPLICATION FORM FOR STORAGE SERVICE EXPO 2016 ANTALYA LOJİSTİK MERKEZİ DEPO BAŞVURU FORMU Official Participant Resmi Katılımcı Ülke Consignor Gönderen Firma Contact Information / İletişim Bilgileri Name -Surname İsim -Soyisim Title Görevi GSM Cep Telefonu List of Goods Malzeme Listesi Weight (kg) Ağırlık (kg) Length (cm) Uzunluk (cm) Description of Goods Malzemelerin Detayı Width (cm) Genişlik (cm) Height (cm) Yükseklik (cm) Duration for storage from yy /mm/dd Depolama Süresi gün / ay / yıl Special Requests Özel Talepler Date - Signature Tarih - İmza Annex 3 - Application Form for Storage Service 14 expo2016antalya.org.tr

15 LOGISTICAL CENTER OF EXPO 2016 ANTALYA Employment Lease Form EXPO 2016 ANTALYA LOJİSTİK MERKEZİ İNSAN GÜCÜ TALEP FORMU Official Participant Resmi Katılımcı Date of the Lease Kiralama Tarihi No. of Leasing Days Kiralama Gün Sayısı Place to Work Çalışma Yeri Contact Person of Official Participant Resmi Katılımcı Ülke İlgili Kişisi GSM Cep Telefonu Applicaiton Date Başvuru Tarihi Type of Equipment Ekipman Türü No. of Person İnsan Gücü Sayısı Working Hours Starting Time Mesai Saati Başlangıç Annex 4- Employment Lease Form expo2016antalya.org.tr 15

16 LOGISTICAL CENTER OF EXPO 2016 ANTALYA Employment and Equipment Lease Form EXPO 2016 ANTALYA LOJİSTİK MERKEZİ İNSAN GÜCÜ VE EKİPMAN TALEP FORMU Official Participant Resmi Katılımcı Date of the Lease Kiralama Tarihi No. of Leasing Days Place to Work Çalışma Yeri Contact Person of Official Participant Resmi Katılımcı Ülke İlgili Kişisi GSM Cep Telefonu Applicaiton Date Başvuru Tarihi Type of Work İş Türü No. of Person İnsan Gücü Sayısı Working Hours Starting Time Mesai Saati Başlangıç Annex 5 - Employment and Equipment Lease Form 16 expo2016antalya.org.tr

17 Company Name DB SCHENKER ARKAS Contact Person Coşkun Bilen Sertaç Yolcu Tel ext ext.5276 Fax Company Name SOLMAZ NAKLİYAT Contact Person Yalçın Dorman Serkan Çalışkan Tel Fax Company Name HOROZ LOJİSTİK Contact Person Umut Zıraman Duygu Şafak Tel Fax - - Company Name DHL GLOBAL FORWADING Contact Person Sevgi Gelgör Şefik Can Tekin sevgi.gelgor@dhl.com can.tekin@dhl.com Tel ext ext Fax Company Name TNT INTERNATIONAL EXPRESS Contact Person Burcu Gökakın Diler Şaşmaz burcu.gokakin@tnt.com diler.sasmaz@tnt.com Tel Fax Company Name KÜHNE NAGEL Contact Person Şakir Ekmekçioğlu Ozan Halisdemir sakir.ekmekcioglu@kuhne-nagel.com ozan.halisdemir@kuhne-nagel.com Tel Fax Company Name NETLOG LOJİSTİK Contact Person Akın Altun Hüseyin Okumuş akin.altun@netlog.com.tr huseyin.okumus@netlog.com.tr Tel ext ext.118 Fax - - Company Name MERKÜR LOJİSTİK Contact Person Burçin Gündoğdu Burak Gürcü burcin@merkurgroup.com.tr burak@merkurgroup.com.tr Tel Fax Company Name SEZGİN GÜMRÜK MÜŞAVİRLİĞİ Contact Person Mehmet Sezgin Enver Bekaroğlu mehmet.sezgin@sezgingumruk.com enver@ sezgingumruk.com Tel Fax expo2016antalya.org.tr 17