Appointed by: Shipping Instructions For SOFEX May Marka, Amman, Jordan

Transcription

1 Appointed by: Shipping Instructions For SOFEX May Marka, Amman, Jordan

2 TWI Group has been appointed by the Association of the United States army as the official transportation coordinator of equipment and display materials for the U.S. exhibitors participating in SOFEX 2015 SHOW. TWI can arrange transportation of your freight to the domestic consolidation point and assist in the execution of all documentation necessary to comply with U.S. Customs regulations. This includes any licenses that should accompany your material. We will ensure that your proforma invoices are complete and in the proper format and we will schedule and supervise the international movement of your freight including customs clearance through the foreign port and delivery to your stand. TWI representatives will be on-site to assist you. AIR FREIGHT CONSOLIDATION DEADLINE DATES Wood Licensable Cargo General Cargo New York Chicago Dallas Los Angeles On-Site Delivery 5 April 5 April 5 April 5 April 7 May 12 April 12 April 12 April 12 April 7 May MILITARY GOODS/ARMAMENTS OF ANY KIND WILL NOT BE DELIVERED TO THE STAND WITHOUT A REPRESENTATIVE PRESENT. UPON ARRIVAL EXHIBITORS MUST MEET WITH SHOW ORGANIZER/TWI TO SECURE DELIVERY OF THESE GOODS OCEAN FREIGHT TWI also has complete ocean forwarding capabilities. Please call TWI for sailing schedules, rates and appropriate instructions. IMPORTANT: If shipping firearms please contact your TWI representative as soon as possible for important details regarding import and export trade control.

3 Wood AIR FREIGHT CONSOLIDATION POINTS NEW YORK: LOS ANGELES: TWI Group TWI Group C/O Cosmic Logistics C/O DSV Air & Sea C/O HNR Freight Logistics Inc. C/O Griley Airfreight th Road 5341 West 104th Street Jamaica, New York Los Angeles, CA Tel: 516/ Tel: 702/ Fax: 516/ Fax: 702/ CHICAGO: DALLAS: TWI Group TWI Group C/O DSV Air & Sea C/O Aeronet DFW C/O RM Trucking 920 Minters Chapel Rd 3720 River Road, Suite 100 Suite 200 Franklin Park, IL Grapevine, TX Tel: 702/ Tel: 702/ Fax: 702/ Fax: 702/ Shipments direct to consolidation point prepaid Please notify TWI Las Vegas: Arrival date at the consolidation point Carrier s Bill of Lading/ Airway Bill information Gross weight and total number of pieces Copies of the commercial invoices. LABELS Please ensure that all boxes / cases are labeled individually. Shipping Global Logistics Freight Services C/O Jordan Armed Forces SOFEX 16, Amman Stand/Hall Number: Case Number: Net/Gross Weights (Kgs): Dimensions (Cms): For: Name of Exhibitor Contact:

4 Wood PRO-FORMA INVOICE/PACKING LIST TWI will ensure that your commercial invoices are complete and in the proper format. Please prepare the invoice/packing list with the following details: Temporary (stand material) and permanent goods (cosumables and give-aways) must be invoiced separately. Pro-Forma Invoices and packing lists can be combined on one document if they list quantity, description, value of each item, weight and dimensions of each package. Your company s Federal Employer Identification Number and any applicable license numbers. Complete, precise, simple and non-technical description of all items listed on the invoice with their corresponding HTS codes. Electronic copy of each commercial invoice in Excel format must be sent to your TWI Representative for review. When applicable, the following statements must be shown on the commercial invoice. Where applicable, serial numbers, trademarks and specifications must be shown. We certify that items are manufactured by Company name, address, country). We certify that the literature is printed by (Company name, address, country). We certify that the literature is published by (Company name, address, country). We hereby certify that this invoice is true and correct and that the goods herein are (country) origin. Temporary import of vehicles, engines, machines, etc, must have a visible engraved serial number and be listed on the invoice. DOCUMENT DEADLINE: 22 March

5 Wood CONSENT TO SEARCH U.S. mandated cargo screening is now in effect. A TWI representative will be in contact if this is not on file for your company. ATA CARNET s are NOT accepted in Jordan. RESTRICTED ITEMS Please remember that Jordan is a Muslim country and careful thought should be given to ensure that the items shipped do not cause offence. Alcoholic beverages and food stuffs are restricted and licensed imports and should not be shipped, as local Customs formalities for importing these items are strict and can result in the confiscation of the entire shipment. INSURANCE It is the responsibility of each exhibitor to secure insurance coverage for their goods throughout the entire shipping process. It is the responsibility of the shipper to ensure the security of unattended freight. TWI can provide insurance coverage if requested by the exhibitor in writing. Send completed Application to: Carnetinsurance@twigroup.com Fax to: Attn: Department at 702/ A commercial invoice must accompany the insurance application. Cargo Application

6 Wood HAND CARRY ITEMS/COURIER SHIPMENTS It is strongly recommended NOT to hand carry items. Customs clearance for hand carried items may take longer than three business days. All fees must be paid in cash at the time of clearance. If TWI assistance is required, a $1, handling fee will apply. Courier shipments must be less than 45kgs and will be charged at the rate of $500 per shipment. PACKING Please ensure that your shipment is NOT skidded. It must be packed in separate boxes and properly labeled. Contact your TWI representative for further details. Due to multiple handling of freight cases TWI urges exhibitors to use strong wooden cases. Bolted returnable types of cases that offer protections from the elements are ideal. If your cases are secured with a lock or combination please provide the key or combination for Customs purposes. Import of alcohol or food items containing alcohol is prohibited. SHIPMENTS WITH NON-MANUFACTURED WOOD PACKING All shipments containing Non-Manufactured Wood (NMWP) must be either heat-treated or fumigated. NMWP and Solid Wood Material (SWPM) must bear markings indicating the type of treatment under the ISPM 15 regulations. Any packing that does not comply with these requirements will be refused, destroyed, or returned to its origin, resulting in a considerable delay. Please contact your TWI representative if you have any questions regarding the NMWP rule. NMWP Website

7 Wood EXPORT LICENSES By federal law, it is the exhibitor s responsibility to determine which export licenses are required to ship their display materials. DISPLAY OF EXHIBITS (d1) & END USERS CERTIFICATE (D1A) These forms will be used to obtain release of your consignment from Jordanian customs and can be found in the Exhibitor Manual issued by the organizers. You must include a list of all products that you intend to exhibit at SOFEX 16. Please submit these forms to SOFEX 16 Exhibitions Organization Commission (EOC) by the stated deadline date. Copies must be sent to your TWI Representative. BATTERIES Please contact your TWI Representative as soon as possible if you are shipping batteries, or your equipment contains batteries of any kind (including laptops and tablets), so that we may inform you whether IATA packaging and labeling requirements pertain to your shipment. Failing to inform us ahead of time regarding any batteries that are contained in your shipment may result in delays or refusal by the airlines to accept the shipment. IATA Battery Regulations EXPORT POWER OF ATTORNEY The allows TWI to create or alter documents that relate to your shipment on your company s behalf. In order for TWI to be U.S. Customs compliant it is mandatory that this form be completed and on file in our office. If your company has multiple divisions, one Export Form is sufficient. A TWI representative will contact you if this is not on file for your company.

8 Wood DEADLINES Audio/Visual Material Audio/visual materials are subject to censorship in Jordan. All such items must be in the English language and sent in advance to enable censorship to be completed prior to the exhibition. They should be accompanied by a pro-forma invoice in Excel format, detailing the film size, length, script summary, and type of presentation. Latest arrival date for audio/visual material: 22 March Arms/Weapons/Ammunition and Strategic Exhibits Before you decide to bring any of the above-mentioned items to SOFEX 16, you must send us brochures with full specifications of each individual item you intend to exhibit, as well as a draft proforma invoice in Excel format. All weapons, weapon-systems, ammunition or explosives, which are temporary imported for SOFEX 16, must be either dummy or inert. There will be no live weapons, etc. permitted at SOFEX 16. Missiles or rockets must be a model, dummy or inert items. If armed security is required for the transfer for such items from the port/airport to the exhibition site and/or for storage before/during the exhibitions, we will arrange such services and bill it individually as per order Latest arrival date for audio/visual material: 22 March

9 Wood TWI STAFF To assist you with your shipment please contact: TWI LAS VEGAS, NV 4480 South Pecos Road Las Vegas, NV Telephone: 702/ Fax: 702/ Bryce Larkin TWI NEW YORK, NY 2 Lincoln Avenue Suite #400 Rockville Centre, New York Telephone: 516/ Fax: 516/ blarkin@twigroup.com Andrea Latchman alatchman@twigroup.com TWI wishes you a successful show and we will be happy to assist you in any way possible. If you have any questions, special arrangements, or require further information regarding shipping to an international exhibition please contact us at your convenience.

10 Click on the links below to access the appropriate forms required. Terms and Conditions Cargo Application Return Shipping Instructions Shipping IATA Battery Regulations Jordan (Sofex) Proforma Invoice Wood