AGENDA COMMUNITY DEVELOPMENT ADVISORY BOARD 4:00 P.M. MONDAY, FEBRUARY 8, 2016 COMMISSION CHAMBERS CITY HALL 100 N 5 TH STREET LEAVENWORTH, KANSAS

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1 AGENDA COMMUNITY DEVELOPMENT ADVISORY BOARD 4:00 P.M. MONDAY, FEBRUARY 8, 2016 COMMISSION CHAMBERS CITY HALL 100 N 5 TH STREET LEAVENWORTH, KANSAS 1. Call to order, roll call, minutes of the September 14, 2015 meeting 2. Public Hearing #1 for the CDBG 3. Other matters, correspondence and adjournment of public meeting Following the public meeting there will be a brief study session 1. Discuss the proposed Annual Action Plan CITY of LEAVENWORTH, KANSAS

2 COMMUNITY DEVELOPMENT ADVISORY BOARD MONDAY, September 14, 2015, 4:00 P.M. COMMISSION ROOM, CITY HALL LEAVENWORTH, KANSAS Chairman Mike Seufert called the meeting to order at 4:00 pm. Board members Sister Paula Rose, Mike Law, Steve Kempf, Charles Davis and Kathryn Schiller were present. Ms. Marti Crow was not present for the meeting. Staff members present were Assistant City Manager Paul Kramer, Community Development Coordinator Mary Dwyer and Administrative Assistant Cheryl Bogner. The chairman called for the first item on the agenda; approval of the minutes from April 13, Mr. Kempf moved to accept the minutes as presented. The motion was seconded by Mr. Law and approved by a unanimous vote. Chairman Seufert called for the next item on the agenda: to hold Public Hearing #4, CAPER. Chairman Seufert opened the public hearing. There being no one wishing to address the board, the chairman closed the public hearing and called for discussion among board members. Community Development Coordinator Mary Dwyer noted the CAPER is presented in the new format according to HUD requirements. Mr. Kempf commented the formatting is logical and easy to read. Ms. Dwyer noted the number of completed home rehabs was down for the reporting year. Mr. Seufert commented the goal as stated might be too high and added the goal for Public Services may be too low in referencing the comparison chart. Ms. Dwyer explained how some agencies had counted the same individuals multiple times which distorted reporting numbers, but she has visited with each agency about HUD s reporting requirements. Additionally, the CD coordinator referenced (CR-20) Affordable Housing and noted CDBG does not work with homeless households to provide affordable housing units, therefore, the goal is zero as stated. Modifications for special-needs households has not previously been a part of the CAPER, however Ms. Dwyer noted we do have the capabilities to assist. Sr. Paula Rose was concerned that low-income seniors may not have the resources or assistance to make their homes safe. Ms. Dwyer stated she is willing to do what it takes to provide applications for those in need of assistance. With no further comments or questions, the chairman called for a motion. Mr. Kempf moved to approve the CAPER. The motion was seconded by Mr. Davis and approved by a unanimous vote of 6-0. Chairman Seufert called for an update on the Annual Action Plan Ms. Dwyer provided a status update noting the following: one home buyer grant completed, one in process; five rehab grants completed with six in progress; 11 demolitions have been completed while an additional five are progressing; and the $319,000 sidewalk project may be complete by November. She noted two projects have been completed for the Housing Trust Fund. Other Matters and Correspondence: Board members reviewed staff recommended changes to the Home Rehab and First Time Home Buyer Program applications. Chairman Seufert reviewed each item and invited comments. Noteworthy changes: First Time Homebuyer Program changed to Homebuyer Assistance Program which can reach a broader range of individuals seeking home ownership; eliminating the requirement for individuals to rent in Leavenworth for a period time prior to applying for homebuyer assistance; the value of an eligible home is capped at $150,000, and lastly, an adult without income living with the applicant must sign an affidavit stating he/she has no income. Home Rehab Assistance has been changed to Home Repair Assistance Program; applicants must live in the house for one year prior to starting a grant; if an applicant Community Development Advisory Board Minutes September 14, 2015

3 previously received assistance, they must wait 10 years for another grant or can seek a grant up to another $3,000 if the original grant was under $3,000; the subject properties cannot be in the floodplain, must be on a permanent foundation and the applicant cannot have entered into a contract for deed sale agreement for the property. The consensus of the board was to approve all recommended changes and voted unanimously to accept the changes as written. In closing, Ms. Dwyer recommended a board meeting in December to discuss possible revisions to the Institutional Rehab program/application process with the goal in mind to make the process more user-friendly while helping the agencies. Before adjourning, Sr. Paula Rose asked if upgrades (curbs and guttering, etc.) were planned for Muncie Road from 4 th to Shrine Park Road. She cited the poor conditions of the road and noted it is hazardous to walk on the road with vehicle traffic. With no further business, the meeting was adjourned at 5:12 pm. MD:cb Community Development Advisory Board Minutes September 14, 2015

4 Annual Action Plan-Draft Community Development Block Grant Program Leavenworth, Kansas July 1, 2016-June 30, 2017 $312,641 Entitlement (estimated) EXECUTIVE SUMMARY This executive summary sets forth the proposed budgets for activities that will be performed during the second year of the Consolidated Plan. 1. Administration: Departmental administration will be underwritten in the amount of $62,528, which supports one full-time position, clerical and administrative support, and operating expenses. 2. Public Service Agencies: The following Public Service Agencies will provide the basic services to help Leavenworth s lower income families become self-sufficient. The agencies work closely together to share knowledge and resources in order to assist the low-mod clientele of our community. Through these agencies more than 7,200 lower income citizens are served annually with medical, child care, education, food, clothing and sheltering needs. CDBG will provide rent and/or utility assistance on behalf of the agency (no funding will be provided directly to the agency for this purpose). Funding will also be allocated for contractual services to provide tenant/landlord mediation. Program requirements limit grants of this nature to 15% of the total entitlement, or $46,895. a. Alliance Against Family Violence (AAFV) provides basic sheltering, intervention, crisis counseling and child care services to victims of domestic violence (location not disclosed). $9,084 b. Catholic Charities of Northeast Kansas (CCNEKS) provides housing counseling & referral services, first point of contact for homelessness, emergency vouchers for food, transportation and lodging, and essential services to prevent homelessness at 716 N 5 th St. $4,405 c. Court Appointed Special Advocates (CASA) is an organization in which trained volunteers advocate, under court order, for children of abuse and neglect cases at 100 S 5 th St. $9,379 1

5 d. The Leavenworth Mission (LVM) provides distribution of nonperishable food boxes and clothing vouchers and operates a food pantry and discount community store at 1140 Spruce St. $ 5,245 e. St. Vincent s Clinic (SVC) provides health care to the city s uninsured working families at 818 N 7th St. $7,166 f. Youth Support Program (YSP) provides free after school and summer programs for children and family support programs at 314 Delaware St. $5,606 g. Welcome Central provides Landlord-Tenant Dispute Resolution for the City of Leavenworth at 314 Delaware St. $6, Housing Programs: a. First Time Home Buyers Program. This activity provides money for down payments, closing costs and/or principal or interest buy-downs to low-mod clients. Although the economy and unemployment rates have led to fewer applications for this program in recent years, interest rates remain low and staff will continue to market the program in the upcoming year to generate more interest. Prior year s funding balance will be rolled forward. Total budget: $40,000 b. Home Rehabilitation Program. The City of Leavenworth consolidated three categories consisting of Emergency Home Repairs, Minor Exterior Home Repairs, and Weatherization Assistance into one major category which provides up to $6,000 to low- to moderate-income homeowners. Examples of work include emergency repairs, handicap accessibility, exterior repairs, window replacement, insulation, and replacement of heating/cooling equipment. Many homeowners have felt the effects of the economy and can no longer stretch their budgets to include home repairs, therefore this program remains very popular. Prior year s funding balance will be rolled forward. Total budget: $126, Blight Removal & Elimination: Spot blight removal has been an ongoing project for the city for many years. The structures removed are beyond economic viability for rehabilitation and have generally been causing problems in the neighborhoods in which they exist. Prior year s funding balance will be rolled forward. Total budget: $75, Public Insfrastructure Institutional Rehab: Funding is designated for public service agency structures that serve low/mod income clients. Total budget: $66,000. 2

6 DESCRIPTION OF ACTIVITIES Activity Status Funds proposed Administration 20% $62,528 max Agency/continuum of 15% $46,896 care max Home Buyer $40,000 Assistance Home Rehabilitation $126,173 Blight Elimination Public Infrastructure: Institutional Rehab Formula max $75,044 $66,000 Total: $416,641 ($312,641 funding, $104,000 residual funds) 3