1 New York State Housing Trust Fund Corporation Office of Community Renewal New York State HOME Local Program FY Application Workshop Ann M. Petersen, LEED AP Director, NYS HOME Local Program State Street, Albany, NY PH: (518) FX: (518) Andrew M. Cuomo, Governor, NYS Jamie Rubin, Commissioner/CEO, NYS HCR Christian Leo, Vice-President, OCR
2 Agenda Welcome & Introductions Timeline NYS HOME Local Program Eligible Applicants & Funding Limits Administrative, LPA Staff Costs, CHDO Developer Fee NYS Grants Gateway Eligible Activities Budget
3 Agenda Application Resources & Process Evaluation and Selection Rating Criteria Administrative Plan Regulatory and Program Requirements Evaluation and Selection - Rating Criteria Administrative Plans CDOL Information Application Tips Helpful Hints Q &A Wrap Up
4 Welcome and Introductions Ann M. Petersen, Director NYS HOME Local Program (Albany Regional Office) Regional Program Managers: Caillin Furnari and Michael Sullivan (Albany Regional Office) Richard Baldwin (Syracuse Regional Office) Emma Watson (Buffalo Regional Office)
5 Welcome and Introductions Administration (Albany Regional Office) Alex Smith, - Special projects, compliance, monitoring, tracking, disbursements, IDIS Felicia Green, - Financial operations, project set up/completion, IDIS Articia Hill, - Administrative Assistant NYS Homes and Community Renewal website:
6 Timeline to Submit an Application Schedule: August 19, 2015: Notice of Funding Availability (NOFA) August 21, 2015: CDOL Application Available September 22, 2015: Application Workshop October 16, 2015, 4:00 PM: Application Deadline October 21, 2015: Begin Review and Scoring TBD: Announcement of Awards
7 NYS HOME Local Program The HOME program is designed to assist those making less than 80 % of AMI with new construction, acquisition, and rehabilitation of affordable homeowner, homebuyer and rental housing. The HOME program was first funded by HUD in New York State (NYS), a HUD designated Participating Jurisdiction (PJ), has been awarded HOME funds since the program s inception. The HOME program has a specific focus on building and rehabilitating units of residential affordable housing.
8 NYS HOME Local Program The Housing Trust Fund Corporation (HTFC) is the organization that administers the HUD HOME allocation to NYS. The Office of Community Renewal manages the program under the direction of the HTFC.
9 The Eligible Applicant Eligible Local Program Administrators (LPA s) are defined as: Units of local government to include counties, cities, towns and villages that are not federal HOME Program PJ s and are contracted with the HTFC as State recipients. Non-profit corporations incorporated under State Non-Profit Corporation Law and Housing Authorities and are contracted with the HTFC as Sub-recipients. Community Housing Development Organizations (CHDO) and are contracted with the HTFC as CHDO s.
10 To be eligible to apply: The Eligible Applicant LPA s must have been in existence and providing recent and relevant residential housing services to the community for at least one year prior to application. LPA s must be able to demonstrate local market need for the program in the proposed service area and the capacity to utilize the amount of funding requested within the two year contract term. All contracts will be limited to a 2-year term. LPA s should request only the amount of funding that can be expended within the 2-year time frame.
11 The Eligible Applicant Applicant Capacity and Prior Experience Applicants for NYS HOME Local Program funds, as with all competitive OCR Program funds, are subject to an evaluation of prior program funding history, prior program administration performance and organizational capacity. The contract term is 2 years. Interested parties are discouraged from applying for NYS HOME Local Program funds if: The program activities cannot be completed within the 2 year term. The amount of funding requested cannot be expended within the 2 year term.
12 Funding Limits The HTFC will make approximately $16.5 million in federal fiscal year 2014 and 2015 NYS HOME Local Program funds available for application by LPA s in this RFP. Non-CHDO Activities: the minimum award amount is $150,000. The maximum award amount is $400,000. The cap is $40,000 per unit. CHDO Activities: the minimum award amount is $300,000. The maximum award amount is $750,000. The cap is $60,000 per unit. LPA s may submit more than one application in response to this NOFA, however the combination of the total amount requested may not exceed the maximum allowable Non-CHDO and CHDO individual award amounts of $400,000 and $750,000 respectively.
13 Administrative Funds LPA Staff Costs of Project Delivery CHDO Developer Fees Non-CHDO s: LPA s will be able to access up to 18% of the total award to administer the program: 5% of the total award can be used for administrative purposes and up to 13% of the total award can be used for LPA staff costs of project delivery. Consultants hired to administer the program on behalf of an LPA may only be paid from administrative funds. CHDO s: CHDO s will be able to access up to 18% of the total award as a project developer fee upon the sale of the CHDO owned and developed existing or newly constructed housing to a HOME eligible buyer.
14 New York State Grants Gateway Prequalification As of August 1, 2013, not-for-profit organizations must be prequalified in order to do business with New York State. In order to prequalify, not-for-profit organizations must submit an online Prequalification Application through the Grants Gateway. Please note: Applicants that are not prequalified through the New York State Grants Gateway by the NYS HOME Local Program application deadline of 4:00pm (EST), Friday, October 16, 2015, will not be eligible to receive NYS HOME Local program funds, and any applications submitted to the OCR will be deemed ineligible for review and consideration.
15 Budget Policy and Budget Worksheet Please refer to the NYS HOME Local Program Budget Policy and Budget Worksheet available on the HOME Local Program website for instructions and requirements for creating the program budget. The policy defines eligible costs that can be charged by LPA s, based on eligible activities. LPA s must select eligible cost related to their proposed program. Selected line items must be used to fill in budget worksheet. The worksheet will automatically add totals. Use the Policy document to fill in the budget worksheet to upload as CDOL Attachment 2. The totals from the budget worksheet in Attachment 2 must be used to fill in the budget line items in Exhibit 5B. Budget Categories include: Project Costs Project Delivery Costs (Project Soft Costs) Staff Costs of Project Delivery Administrative Costs
16 Eligible Activities Homeowner Rehab Funds may be requested to provide housing rehabilitation of single family (1-4) unit, owner occupied homes. Housing rehabilitation must be performed according to HTFC housing rehabilitation standards and the unit must meet NYS and/or Local Code upon completion. LPAs may not undertake some stand-alone forms of special purpose homeowner repair programs, such as weatherization, energy efficiency, emergency repair or handicapped accessibility programs, however, these types of activities may be undertaken with HOME funds as part of a comprehensive housing rehabilitation project, provided the unit will meet NYS and/or Local Code upon completion.
17 Eligible Activities New for Homeowner Rehab: Weatherization Assistance for those under 50% AMI The NYS HOME Local program is partnering with the NYS HCR Weatherization Assistance Program (WAP) to provide weatherization assistance for all Homeowner Rehab (owner-occupied housing rehabilitation) HOME assisted units that are income qualified at 50% or less of Area Median Income (AMI). To the extent resources are available, WAP funds and construction services to perform weatherization activities will be made available to Homeowner Rehab assisted units through the HCR WAP provider located in the service area. LPA s will partner with the WAP provider to ensure weatherization measures are incorporated into the scope of work for each income qualified Homeowner Rehab assisted unit. LPA s and WAP s will need to work together to develop the scope of work prior to the start of construction activities.
18 Eligible Activities New for Homeowner Rehab: Weatherization Assistance for those under 50% AMI The WAP will provide the required Energy Audit for all units assisted with WAP funds. Priority should be given to senior citizens, families with children, and persons with disabilities. If a household contains a member who receives Supplemental Security Income (SSI), Public Assistance, Food Stamps, or Home Energy Assistance Program (HEAP) benefits, the household is automatically eligible for WAP. The HCR WAP will also provide the HOME program required energy audit when WAP funds are contributed to the unit. WAP services are available in each of the State's 62 counties. Every county, village, town, and neighborhood in the state is served by a local WAP Provider. NYS HOME Local and HCR WAP will assist LPA s to coordinate with providers in the service area to ensure weatherization assistance is included for all income eligible Homeowner Rehab units.
19 Eligible Activities Manufactured Home Replacement/Homeowner Rehab Funds may be requested to provide an existing homeowner of a substandard manufactured (mobile) home to be replaced with a new manufactured home. Replaced units must meet NYS and/or Local Code upon completion and be installed according to the Manufactured Home Construction and Safety Standards at 24 CFR Part 3280, HOME Permanent Foundation Requirements at (e) and HTFC design standards upon completion. Rehabilitation of a manufactured home unit is not an eligible activity. Due to the federal HOME regulation requiring a permanent foundation and the increased cost, HTFC is interested in applications that propose manufactured to modular replacement.
20 Homebuyer Activities Eligible Activities Non-CHDO Homebuyer Acquisition of Existing - Funds may be requested to assist a homebuyer to provide down payment and/or closing cost assistance to purchase a single family (1-4) unit, non-home assisted existing home or newly constructed home. The home must meet NYS and/or Local Code at purchase. Non-CHDO Homebuyer Acquisition of Existing with Housing Rehabilitation - Funds may be requested to assist a homebuyer to provide down payment and/or closing cost assistance and funds for housing rehabilitation to purchase a single family (1-4) unit, non-home assisted existing home. Housing rehabilitation work must be performed according to HTFC s housing rehabilitation standards and the unit must meet NYS and/or Local Code upon completion. Housing rehabilitation activities must be complete within 6 months from the date of purchase. The homebuyer may not reside in the property unless all health and safety issues have been repaired.
21 Eligible Activities Homebuyer Activities - Manufactured Home Purchase/Homebuyer Funds may be requested to provide a homebuyer making less than 50% of area median income the opportunity to purchase a newly constructed manufactured home. The homebuyer must have ownership of the land prior to purchase or will become the owner of the land at purchase. Manufactured units must meet NYS and/or Local Code upon completion and be installed according to the Manufactured Home Construction and Safety Standards at 24 CFR Part 3280, HOME Permanent Foundation Requirements at (e) and HTFC design standards upon completion. For this activity, LPA s may select a preference to assist veterans and/or other low income special populations.
22 CHDO Eligible Activities CHDO Development/Homebuyer Acquisition of Existing & CHDO Development/Homebuyer New Construction Funds may be requested to assist a CHDO to acquire an existing vacant, substandard home that will be rehabilitated and then sold to a HOME eligible buyer or to build a new construction home that will be sold to a HOME eligible buyer. Homes must meet NYS and/or Local Code upon completion. Funds are treated as a development subsidy. CHDO s must be the owner and developer of the housing during the construction period, must arrange for all project financing and be in sole charge of the construction.
23 CHDO Eligible Activities The project must include sources of construction financing other than HOME Program funds. CHDO projects have additional program and project underwriting requirements. CHDO applicants are required to submit a CHDO Feasibility Review. NYS HOME Local program funds may be used only as permanent financing. Applicants must be certified as a CHDO prior to the award of funds. As required by the 2013 HOME Final Rule, non-project specific CHDO reservation of funds is no longer available. Approval for funding is on a project specific basis. The HTFC is required to underwrite CHDO projects by assessing the capacity and fiscal soundness of the CHDO developer by ensuring that market conditions indicate an adequate need for the HOME project; that firm financial commitments for other project funding are in place and must certify that the CHDO has staff with demonstrated development experience and capacity to complete the project. Staff does not include volunteers, board members or consultants.
24 CHDO Eligible Activities Sale deadline: Homebuyer projects must be sold within 9 months of construction completion or the unit must be converted to a HOME eligible rental unit. If the unit is not or cannot be converted to a HOME eligible rental, then the CHDO must repay all HOME funds disbursed for the unit to the HTFC. Sale price: the OCR must approve the proposed sales price of CHDO developed homebuyer projects and will include either the specific sales price or a methodology for establishing the sales price in its written contract with the CHDO. Please note that technical assistance is available for CHDOs.
25 Eligible Activities Homeowner and Homebuyer Rental Rehab Rental Rehab/Homeowner (1-4 unit) funds may be requested to provide housing rehabilitation of the homeowner unit and HOME eligible rental units in a single family (1-4 unit) property. This is considered a Homeowner Rehab activity with rental unit rehab. Rental Rehab/Homebuyer (1-4 unit) funds may be requested to assist a HOME eligible buyer to purchase and rehabilitate an existing single family (1-4) unit property in which the homebuyer will occupy one unit as principal resident and then agrees to rent out the other units as HOME eligible rental units. For a homebuyer property, the HTFC prefers the households assisted to receive some form of landlord and HOME Program rental requirements training prior to renting HOME eligible units. This is considered a Homebuyer Assistance activity with rental unit rehab.
26 Eligible Activities Tenant-Based Rental Assistance (TBRA) Funds may be requested to provide monthly tenant-based rental assistance (TBRA) to assist families at or below 60% of area median income, who are on the Section 8 Housing Choice Voucher waiting list for monthly rental subsidy. Security deposits and tenant utility deposits may also be eligible. TBRA programs must include a certification that TBRA assistance meets a need described in the Consolidated Plan in the service area and a description of the local market conditions that justifies the need for TBRA and the method of selection and coordination with the local Public Housing Authority.
27 Application Resources NYS HOME Local program RFP Q & A Spreadsheet NYS HOME Local Program 2015 Application Presentation Coming Soon NYS HOME Local Program 2015 Notice of Funding Availability (NOFA) NYS HOME Local Program 2015 Request for Proposals (RFP) NYS HOME Local Program 2015 CDOL Application Instructions Community Development Online (CDOL) Application System Information NYS HOME Local Program Housing Rehabilitation Standards CHDO Application Requirements - CHDO Checklist CHDO Housing Development Homeownership Program Analysis Worksheet NYS HOME Reference Manual Green Building Criteria Reference Manual NYS HOME Local Program Budget Policy NYS HOME Local Program Budget Policy Worksheet NYS HOME Local Program CHDO Feasibility Review
28 Application Resources NYS HOME Local Program Administrative Plans Homebuyer Assistance Manufactured Housing Replacement as Owner Occupied Rehab Owner Occupied Housing Rehabilitation Tenant Based Rental Assistance All documents located at:
29 Application Process What happens after I hit submit? Application submitted through CDOL OCR Application Threshold Review Ineligible Application Eligible Application Exit Conference Webinar OCR Application Review and Score Application Not Awarded Application Awarded
30 Evaluation and Selection - Rating Criteria Total is 100 points, points awarded vary by activity. Please refer to the RFP for specific points by category information. A. Average income level served B. Persons with special needs targeted C. Percent of poverty in service area D. Number of persons in poverty in service area E. Age of Housing F. Homeownership Rate in service area G. Homeownership Affordability Index H. Tenant Rent Burden (TBRA) I. Local Market Need J. Leveraging K. Program Design and Implementation Capacity (Admin Plan) L. Experience and Prior Performance M. Environmental Health and Safety N. Green Rehabilitation/Green Building Practices
32 Community Development Online (CDOL) Register to Use CDOL Community Development Online (CDOL) is HCR s online application system: If your organization has NOT previously applied for funding you must submit an Application Registration Form available here: If you have used the CDOL system, but need to update your organization s Security Manager, please submit a Security Manager Registration form available here: Forms must be mailed to: NYS HCR Office of Community Renewal MSR Unit Hampton Plaza Room 603S State Street Albany, NY 12207
33 Community Development Online (CDOL) Log-in to CDOL Existing users: Retrieve forgotten User ID or password using the links on the Login page of CDOL: If these options do not work, contact
34 Community Development Online (CDOL) Review and Update Organization Information Users may access CDOL at any time to provide updated organization information. Review and confirm all information. Primary address and Primary Contact must be relevant for entire organization. (Not Just HOME LPA Application)
35 Community Development Online (CDOL) Start a New Application Enter a name for the new application next to: Start a New Application. Select the Program that you intend to apply for in the Application Type drop-down menu. Applicants can access prior applications submitted from this menu (three prior years).
36 Community Development Online (CDOL) How to Navigate CDOL The Exhibit List is the application s Table of Contents
37 Community Development Online (CDOL) How to Navigate CDOL Navigate to Exhibit List or Main Menu using links in top left corner. When a screen of questions has been completed, press submit button. Do not use browser back and forward buttons - Navigate through consecutive screens using the links in top right corner.
38 Exhibit 5A - Example: Community Development Online (CDOL) Budget Tables A Sources of Funds Exhibit (5A) must include the funds requested by the application. Example: if the applicant is completing a HOME LPA Program application requesting $300,000 in HOME LPA Program funds, that $300,000 must be listed as pending approval in the Sources of funds table. The amount indicated in the Sources of Funds (5A) table, must match the amount indicated as the total project cost in the Uses of Funds (5B) table.
39 Contents of CDOL Application A complete application includes 5 multi-question exhibits, an electronic certification, and several attachments. Exhibit 1 Application Summary Exhibit 2 Program Summary Exhibit 3 Needs Statement Summary Exhibit 4 Relevant Experience Exhibit 5 Budget/Financing Plan Electronic Application Certification Attachment 1 Administrative Plan (Required) Attachment 2 NYS HOME Local Program Budget Worksheet (Required) Attachment 3 Funding Commitment Letters (Optional) Attachment 4 CHDO Home Ownership Program Analysis, CHDO Feasibility Review, CHDO Checklist Attachment 5 CHDO Funding Commitments Attachment 6 Green Building/Energy Efficiency Supporting Documentation (Optional) Attachment 7 Supportive Services Agency Commitments
40 Community Development Online (CDOL) Attachments Click add to begin the attachment upload process. Click omit if applicant does not plan to upload optional attachment. When complete, press submit at the bottom. Application Attachments Attachment 1 Administrative Plan (Required) Attachment 2 NYS HOME Local Program Budget Worksheet (Required) Attachment 3 Funding Commitment Letters (Optional) Attachment 4 CHDO Home Ownership Program Analysis, CHDO Feasibility Review, CHDO Checklist Attachment 5 CHDO Funding Commitments Attachment 6 Green Building/Energy Efficiency Supporting Documentation (Optional) Attachment 7 Supportive Services Agency Commitments
41 Contents of CDOL Application The submission of a HOME LPA application via CDOL requires 5 steps: Step 1 Completing 5 multi-question online application exhibits. Step 2 Validating online application exhibits. Step 3 Certifying and submitting online application exhibits. Step 4 Uploading and submitting or omitting attachments. Step 5 Certifying attachments.
42 Community Development Online (CDOL) Application Status Application status is shown on the applicant s main menu in CDOL. If the application status says: In progress: the application is available for the applicant to edit and continue to work on. Certified: the application exhibits have been successfully completed, the application exhibits have passed validation, but attachments must still be uploaded and certified. A PDF of the application exhibits will be generated at this step in a pop-up window, and a SHARS ID will show up on the menu. Completed: the application has been successfully submitted, all required steps are complete. Terminated: the application was not completed by the deadline.
43 Application Tips Common Deficiencies in Unsuccessful Applications Budget narratives do not match budget tables and/or budget is not feasible. Funding amounts proposed are not within eligible limits. Administration plan questions with no response or includes unnecessary information. Unsubstantiated requested amount. Costs not clearly defined, incomplete sources and uses. Lack of firm commitments for match and leveraged funds. Applicant is not in compliance with existing HTFC HOME Local Program contracts and no action has been taken to correct. Local market in the area to be served does not justify the need for the program/project.
44 Helpful Hints Read the application instructions Read the entire administrative plan before answering the questions See the table of contents to get overall format of administrative plans Meet with staff and program partners to discuss and determine LPA processes for compliance with administrative plans Please ask for technical assistance contact the regional Program Manger in the area to be served, addresses are in the beginning of this presentation. Not all questions in the administrative plan are scored Don t over think the questions in the administrative plans, some require very short answers, pay attention to those that require longer answers In multi-activity administrative plans such as homebuyer, only answer questions pertaining to the activity that LPA is asking to be funded. For example, if providing acquisition only (down payment and closing cost assistance), then LPA does not have to answer the questions regarding housing rehabilitation. Pay attention to language in the administrative plan that is above the questions. Local market need for the program you are applying for is important.
45 Question and Answer Session
46 Wrap Up Please submit all questions on the content of this presentation to: Contact us up until Friday, October 16 th to answer your questions about this RFP. After this date, we will no longer be able to provide technical assistance. Please include NYS HOME Local Application in the subject line of your . See Q&A spreadsheet posted on the HCR website. Thank you, we welcome your applications to provide affordable housing opportunities in your community with NYS HOME Local Program funds!
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