MUNIS Chart of Accounts Spreadsheet Definition
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1 Worksheet Name Setup Segment Object Code Character Code Project Code Mast-Org- LONGACCT MUNIS Chart of Accounts Spreadsheet Definition MUNIS Screen Description G/L Parameter This worksheet indicates the number of digits available in each segment. This is for informational purposes only. Do not change. Segment Code Object Code Character Code Project Code F/L Account The segment definitions as initially loaded by MAISD Technology Services staff based on the Bulletin 1022 (February 2008). Segments must be defined on this worksheet before they can be used in the creation of an account number. The object code definitions as initially loaded by MAISD Technology Services staff based on the Bulletin All object numbers used within the chart of accounts must be defined on this worksheet. Provides another code to use for grouping and subtotaling accounts aside from the account number. The project codes definitions. Because these are district defined, these must be generated by the district. Each project code must be defined on this worksheet before it can be used in the creation of an account number. The account numbers to be defined in MUNIS. Each segment specified in this worksheet must be defined on the Segment, Object Code and/or Project Code table. For clients currently using the AS/400 software, columns A and P will be completed based on the current Chart of Accounts. All other clients can download information from the legacy system into these columns, if desired. Completed Budget Rollup This is not used. Fund Attribute Due To Due From Jrnl Baln to Seg Cntl Acct - Long Fund Attributes Due To / Due From This information defines the information MUNIS requires to generate journal entries and control year-end processing. Indicates the accounts to be used in the automatic generation of Due To /Due From entries for each fund. Only set up those funds to be used in the system. This is not used.
2 Chart of Accounts Conversion Worksheet NOTE: All entries must be made in uppercase Worksheet: Segment Column Name Description A Segment Type The one-digit number indicating which segment is being defined. B Segment Value The value that is being defined. C D Full Description Short Description The 30-character description for the segment. The 10-character short description for the segment.
3 Worksheet: Object Code A Object Code The four-digit object code being defined. B C Acct Type Bal Type The type of account to which the object code applies: B = Balance Sheet E = Expense R = Revenue Required for balance sheet accounts only, this indicates the type of account to which the object code applies: A = Asset L = Liability U = Fund Balance D Full Description A 30-character description for the object. E Short Description A ten-character short description for the object. F Statistical Label This is not used. G Char Code This is not used. H Sub Pos This is not used. I Fixed Asset This is not used. J FA Amount This is not used. K 1099 Default This is not used.
4 Worksheet: Project Code A Project Code The project code being defined (maximum 5 digits). B Project Type This is not used. C Title The 35-character project description. D Major Project This is the same value as in column A. E F G H I J Dept Status State ID# Federal CFDA Drawdown Freq Comment A four-character code indicating the department responsible for the project. The status of the project: A = Active C = Close P = Preliminary O = Approved The state grant number, if any. Fifteen characters maximum. This is for informational purposes only. The federal grant number if any. Seven characters maximum. This is for informational purposes only. Indicates how often the funds are drawn for this project. This is for informational purposes only. A 50-character comment regarding the project. K State/Fed Mandate This is not used. M Estimated Compl Date This is not used. N Actual Compl Date This is not used. O Percent Complete This is not used.
5 Worksheet: Master-Org-LONGACCT NOTE: The values in Columns B through I must be defined on the Segment tab. A Old-Account The account number as defined on the legacy computer system. B Fund (Seg1) The two-digit fund number. C D Seg2 Seg3 The value of the transaction code for the account: 0 = Revenue 1 = Expense 2 = Balance Sheet The value of the function code for the E Seg4 The value of the suffix code for the F Seg5 The value of the program code for the G Seg6 The value of the state code for the H Seg7 The value of the facility code for the I Seg8 The value of the other code for the J SegX The MUNIS account, as comprised by the combination of columns B through I plus the object and project codes. K Org This must be left blank L M N Object Project Acct Type The object code for the This must be defined on the Object Code tab. The project code for the account, if any. All object codes must be defined on the Project Code worksheet. The type of E = Expense R = Revenue B = Balance Sheet
6 O P Q R Bal Type Account Full Description Account Short Description Next Year Description For Balance Sheet accounts, the type of account: A = Asset L = Liability U = Fund Balance The thirty-character description for the The ten-character description for the A thirty-character full description to be used on the next year reports. S Calc Budg This must be set to N. T U V Norm Bal Status Budgetary This is required for Fund Balance accounts only. Indicates the normal balance: C = Credit D = Debit Indicates the status of the account: A = Active C = Closed Indicates if the account will have a budget. Y = No Budget (Balance Sheet Account) N = Budget (Expenses & Revenues) W Roll Up This is not used. X Entity This is not used. Y Auto Encum This is not used. Z Org This is not used. AA Obj This is not used. AB Proj This is not used. AC Req-Bud Detail This is not used. AD Warn Level-Pct This is not used. AE Closing Balance This is not used.
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