Computer Inventory & Standards Report (12/1/2008)

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1 1 Computer Inventory & Standards Report (12/1/2008) Executive Summary Computer inventory for IVC is based on a technology refresh cycle of three years. This equates to, approximately, one-third replacement of computers and other technologies annually. This model is widely used in the industry and is recommended by state Chancellor s office. Three year life cycle is reflected the typical maintenance agreement that comes with each PC or Mac. Technology Services attempts to apply this same cycle to other technology equipment such as printers and projection systems as seem to have similar failure rates timeframes. Additionally, it is more difficult to repair and find parts for these commoditized items after three years. Refresh Cycle As stated, a three-year refresh model is used for most technologies on campus. A relational database acts as the front and back-end application containing inventory information. There is, approximately, 1200 active computers in the system that are PCs and Macs being used in labs and faculty & staff offices. The chart below shows the various labs and models. LABS/Locations Quantity Models B300 Humanities 25 GX745 A200 Honors 5 GX620 A200 Honors (Mac) 1 imac v2 A400 Adam 14 GX745 A402 Biology (Notebooks) 7 Lat D630 A501 Music 23 GX745 B106 Arts (Mac) 26 imac v3 B116 Sociology 20 GX745 B118 Math 45 GX620 B200 Photo (Mac) 6 imac v3 B204 Geology (Notebooks Amy Stinson) 6 Lat D800 B251 Speech 5 GX745 B309 Physics Lab (Notebooks for Oldewurtel/Daniels) 15 Lat D630 B311 Physics 12 GX745 B316 (Notebooks Ray Chandos) 13 Lat C810 B327 Keyboarding 45 GX620 B353/ GX620 B353 (Mac) 33 imac V3 B355 Testing Center 13 GX400

2 2 B363 Autocad 25 GX620 Library 100 GX620 Library (Mac) 4 imac V3 Library GX620 Library 201 Training Lab 7 GX745 Library 201 Training Lab (Mac) 1 G4 SSC Assessment 50 GX745 PE Fitness Center/Kitchen/Counter 4 GX620 Notebooks for Emeritus Registration (Susan/Dave) w/printers 6 D620 Printer Stations 14 GX280 Disabled Stations 15 GX745 Checkout Notebooks 43 ~ Staff/Faculty PCs/Macs 445 Generally, we address refreshes in three phases labs, faculty, and staff. Additionally, we index the refresh based on the model of the computer as this is a good indicator of end-ofcycle (warranty expiration). For example, this year, most lab computers that are Dell GX620s will be refreshed as they have reached the 3 year warranty period. Next year, GX620s for faculty and staff will be addressed. Apple imacs were refreshed this year. Though we address refreshes throughout the year for faculty and staff, the majority of lab upgrades are scheduled for summer, with a few exceptions, such as small labs where the change-out times are short. GX270s & GX280s are models that were refreshed earlier this year. Models to be refreshed in the coming years are GX620s and GX745s. Some functions and areas may continue to use older models because of lack of need or requirement. For example, print stations, where processing of a swipe card is the only requirement, may not need upgrading. Software compatibility is another driver that may require systems to remain such as those used in CDC. The same reasoning and practice are applied to other equipment refresh such as notebooks, printers, and data projectors. More often than not, replacement at the end of three years is necessary on these items. Cost of repair and availability of parts out-weight the purchase of new technology. PC & Mac Standards Standard configuration and specification of technologies are reviewed periodically, typically, at time of refresh. Consultation with our Dell, Apple, and Cisco representatives throughout the year helps us to look at trends and roadmaps. This allows for better decision making and longevity and support of products.

3 3 Below is a current PC standard at approximately $1500 per unit: Module OptiPlex 755 Small Form Factor Operating System(s) File System Memory Keyboard Monitors Video Card Boot Hard Drives Floppy Drive and Media Reader Mouse Basic Systems Management Mode Removable Media Storage Devices Speakers Resource CD and DVD Dell Energy Smart Hardware Support Services Installation Support Services Description Intel Core 2 Duo Processor E8400 (3.0GHz, 6M, VT, 1333MHz FSB) Genuine Windows Vista Ultimate Service Pack 1, with media, 32, ENG NTFS File System for all Operating Systems 4GB DDR2 Non-ECC SDRAM,667MHz, (2 DIMM) Dell USB Keyboard, No Hot Keys, English, Black, with Palmrest Dell 22 inch UltraSharp 2208FPW Widescreen, Adjustable Stand, VGA/DVI 256MB ATI Radeon 2400 XT, Dual Monitor DVI or VGA (TV-out), low profile 80GB SATA, 10K RPM 3.0Gb/s Hard Drive 3.5 inch, with Data Burst Cache Dell 19 in 1 Media Card Reader Dell USB 2-Button Optical Mouse with Scroll, Black Intel vpro Secure Advanced Hardware Enabled Systems Management 8X Slimline DVD+/-RW Roxio Creator CyberlinkPowerDVD Internal Dell Business Audio Speaker Resource DVD - contains Diagnostics and Drivers for Vista systems Dell Energy Smart Power Management Settings Enabled 3 Year ProSupport for IT and 3 Year NBD Onsite Service No Onsite System Setup Quick Reference Guide Quick Reference Guide, Dell OptiPlex 755 Ship Packaging Options Mouse Pad Processor Branding Labels Shipping Material for System, Small Form Factor Mouse Pad vpro Sticker Vista Premium Sticker

4 4 Below is a current imac standard at approximately $2500 per unit: Module imac 24" Operating System(s) File System Memory Keyboard Monitors Removable Media Storage Devices Boot Hard Drives Hardware Support Description 3.06GHz Intel Core 2 Duo Mac OS X Leopard Mac HFS 4GB 800MHz DDR2 SDRAM - 2x2 GB Apple keyboard & mighty mouse 24" NVIDIA GeForce 8800 GS 8x double-layer SuperDrive 500GB SATA 3 Year AppleCare All purchases are ordered with standard 3 year warranty coverage. Once received, the units are imaged based on location and requirements. Software loads contain applications such as antivirus, programming software, escape, e-term, and MS-Office. The systems are tagged and entered into the database. Technicians coordinate with users to schedule an appropriate time for change-out. Faculty and staff refreshes take the most time because of user specific needs. Classroom Standards Classrooms on campus are equipped with a standard multimedia installation. This includes: Instructor desk/lectern ~ $2500 Spectrum Media Manager PC/Mac ~ $1500-$4500 Dell or PowerMac Data projector ~ $ Hitachi CPX lumens Overhead projector ~ $200-3M 1780 Document camera (new) ~ $1200 Lumens PS 400 DVD/VHS player - $150 Sony DVD/VCR combo Mixer ~ $100 Rolls MX51 Sound system ~ $200 Anchor AN130 Screen ~ $200 DaLite 96x96 Technology and vendors change quickly. Technology and equipment consistency across classrooms is the objective as well as reliability of product. Given this, our practice is to stay with reputable vendors such as Sony, 3M, Dell and Apple. We also set technical standards such

5 5 as 5000 lumens for data projector brightness. Working with faculty, this brightness level seems to work the best in a classroom environment given the balance of cost and technology. Below is the inventory list for classrooms: Room Equipment Allocation As of 11/26/08 Room Phone # Perm. Installed Data Projector & TVs Dist. ID# Computer - Type Other Equipment A Panasonic PT-L780U Data Proj Dell 2.4 DuoCore #46 wireless Key/Mouse, VHS A200A 7501 Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #50 VHS, Overhead Proj. A201B 7502 Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #55 VHS/DVD, overhead proj. A Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #44 VHS, Overhead Proj. A Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #48 VHS, Overhead Proj. A Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #43 VHS, Overhead Proj. A Hitachi CP-X445 Data Proj Dell 2.4 DuoCore & G4 #1 VHS, Overhead Proj. A Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #27 VHS, Overhead Proj. A Hitachi CP-X445 Data Proj Dell 2.4 DuoCore #12 VHS, Overhead Proj. A Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #2 VHS, Overhead Proj. A Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #45 VHS, Overhead Proj. A303 A A Dell 2.4 DuoCore #41 VHS, Overhead Proj. A Dell 2.4 DuoCore #3 A Mac TV on Cart, VHS, Overhead Proj. A Hitachi CP-X1200 Proj. Doc. Cam., Dell 2.4 DuoCore #4 VHS, Overhead Proj. Sound Syst. A Hitachi CP-X444 Data Proj Dell 2.4 DuoCore VHS, Overhead Proj. A Hitachi CP-X445 Data Proj Dell 2.4 DuoCore VHS, Overhead Proj. A Hitachi CP-X445 Data Proj Dell 2.4 DuoCore #5 VHS, Overhead Proj. A Hitachi CP-X444 Data Proj Mac #32 VHS, Overhead Proj. A Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #6 VHS, Overhead Proj. A Hitachi CP-X445 Data Proj Dell 2.4 DuoCore #18 VHS, Overhead Proj. A Panasonic PT-L735U Data Proj Dell 2.4 DuoCore VHS, Overhead Proj. A Hitachi CP-X445 Data Proj Dell 2.4 Duo Core VHS, Overhead Proj. A Hitachi CP-X444 Data Proj Dell 2.4 DuoCore A None N/A Surround Syst, VHS, Overhead Proj. A Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #7 Stereo,VHS, Overhead Proj. CDC 3 TV's, 3 DVD, 2 VHS, VHS/TM on cart. Monitoring Sound System. CEC Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #67 VHS/DVD, Overhead Proj. CEC Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #59 VHS/DVD, Overhead Proj. CEC Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #57 VHS/DVD, Overhead Proj. CEC Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #58 VHS/DVD, Overhead Proj. CEC Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #39 VHS, Overhead Proj.

6 6 CEC Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #53 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #25 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #24 VHS, Overhead Proj. B Hitachi CP-X505 Data Proj Dell 2.4 DuoCore #8 VHS, Overhead Proj. B Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #34 VHS, Overhead Proj. B Panasonic PT-L785U Data Proj Mac G4 VHS, Overhead Proj. B Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #47 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #21 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj B Panasonic PT-L735U Data Proj Micron Client Pro PC VHS, Overhead Proj. B None N/A B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore VHS, Overhead Proj. B Hitachi CP-X444 Data Proj. & (2) 32" Mon Dell 2.4 DuoCore #10 Laser Disk, VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #9 VHS, Overhead Proj. B NEC MT-1065 Data Proj Dell 2.4 DuoCore #11 Sound Syst. VHS, Overhead Proj B None N/A B Mitsubishi Data Proj Dell 2.4 DuoCore #29 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #28 VHS, Overhead Proj. B Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #49 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #26 VHS, Overhead Proj. B None N/A Dell 2.4 DuoCore #56 Overhead Proj. B TV & VHS On Cart N/A Dell 2.4 DuoCore #61 Overhead Proj. B Hitachi CP-X445 Data Proj Dell 2.4 DuoCore #15 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #33 VHS/DVD, Overhead Proj. B Panasonic PT-L735U Data Proj Dell 2.4 DuoCore #20 VHS, Overhead Proj. B Hitachi CP-X445 Data Proj Dell 2.4 DuoCore #13 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #31 VHS, Overhead Proj. B Hitachi CP-X445 Data Proj Dell 2.4 DuoCore VHS/DVD, Overhead Proj. B Panasonic PT-L785U Data Proj Dell 2.4 DuoCore #14 29" Multi Sync. Monitor B Hitachi CP-X444 Data Proj, 27" Mon Dell 2.4 DuoCore #30 VHS, Overhead Proj. B Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #36 VHS, Overhead Proj. B Panasonic PT-L735U Data Proj Dell 2.4 DuoCore VHS, Overhead Proj. B352 Dell 5100MP Dell 2.4 DuoCore #62 VHS B353 Panasonic PT-L785U Data Proj Mac VHS B Panasonic PT-L735U Data Proj Dell 933 PIII VHS, Overhead Proj. B Panasonic PT-L735U Data Proj B Panasonic PT-L785U Data Proj Dell 2.4 DuoCore #22 VHS, Overhead Proj. B Panasonic PT-L785U Data Proj Dell 2.4 DuoCore #23 VHS, Overhead Proj. P Panasonic PT-L785U Data Proj Dell 2.4 DuoCore #52 VHS, Overhead Proj. P Panasonic PT-L785U Data Proj Dell 2.4 DuoCore #51 VHS/DVD, Overhead Proj. PE Televisions PE Panasonic PT-L735U Data Proj. Stereo System 6948 Dell 2.4 DuoCore #40 VHS

7 7 PE Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #56 VHS, Overhead Proj. PE Panasonic Data Proj, Stereo System 7923 Dell 2.4 DuoCore #42 VHS/DVD LIB Hitachi CP-X605 Data Proj Dell 2.4 DuoCore VHS/DVD, Overhead Proj, Doc. Cam, LIB Hitachi CP-X445 Data Proj Dell 2.4 DuoCore #60 VHS, Overhead Proj. LIB Hitachi CP-X444 Data Proj Dell 2.4 DuoCore VHS, Overhead Proj. LIB Eiki Powerhouse Proj. & Panasonic Proj. Dell 2.4 DuoCore #16 VHS, Overhead Proj. SC-240 Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #19 VHS, Overhead Proj. SC-260F 7583 Mitsubishi Data Proj Dell 2.4 DuoCore #38 VHS, Overhead Proj. SC-260I None Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #66 VHS/DVD, Overhead Proj. Kaplan-1 None Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #64 VHS, Overhead Proj. Kaplan-2 None Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #63 VHS, Overhead Proj. Kaplan-3 None Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #65 VHS, Overhead Proj. Kaplan-4 None Hitachi CP-X444 Data Proj Dell 2.4 DuoCore #17 VHS, Overhead Proj. PAC 105 Sanyo Dell 2.4 DuoCore # PAC Hitachi CP-X444 Data Proj. Dell 2.4 DuoCore #37 VHS/DVD PAC Hitachi CP-X505 Dell 2.4 DuoCore #68 VHS/DVD PAC Hitachi CP-X807 Dell 2.4 DuoCore #78 VHS/DVD, Crestron, audio sys Maint. NEC MT Dell D800 laptop VHS Campus Police Hitachi CP-X Dell 2.4 DuoCore # VHS/DVD BST Hitachi CP-X Dell Optiplex 755 #74 VHS/DVD, Overhead Proj. BST Hitachi CP-X & Dell Optiplex 755 #72 VHS/DVD, Overhead Proj. BST Hitachi CP-X Dell Optiplex 755 #73 VHS/DVD, Overhead Proj. BST-112 BST Hitachi CP-X Dell Optiplex 755 #71 VHS/DVD, Overhead Proj. BST-117a BST-117b Hitachi CPX445 Dell Optiplex 755 #79 VHS/DVD BST Dell 5100MP Dell Optiplex 755 #70 VHS/DVD, Overhead Proj. BST Panasonic PTL Dell Optiplex 755 #69 VHS/DVD, Overhead Proj. BST-209 Hitachi CPX BST-210 Hitachi CP-X BST-212 Hitachi CP-X BST-214 Hitachi CP-X BST Dell 5100MP Dell Optiplex 755 #75 VHS/DVD, Overhead Proj. BST-216 Hitachi CP-X BST Hitachi CP-x Dell Optiplex 755 #76 VHS/DVD, Overhead Proj. BST Hitachi CP-X Dell Optiplex 755 #77 VHS/DVD, Overhead Proj.

8 8 IDF Spaces Intermediate Distribution Frame (IDF) is a space for interconnecting and managing network and telecommunications cabling between end user devices (e.g. PCs, phones, printers) and a main distribution frame (MDF). The MDF is located in Powerhouse1 (PH1). PH1 is also the Main Point of Entry (MPOE) for our campus and AT&T Central Office (CO). IVC IDFs require proper ventilation because network equipment (switches, UPSs, etc.) require proper environmental conditions to run reliability. Most IDFs on campus are co-located with electrical equipment. Each floor or section of a building has an IDF based on cabling requirements. IDFs also play an important role in the configuration of e911. The list is below. Location Description IDF A123 Located within storage area of A100. IDF A219 Co-located with electrical/maintenance closet. IDF A319 Co-located with electrical/maintenance closet. IDF A406 IDF A500 IDF B114B Co-located with electrical/maintenance closet in Men s Restroom. IDF B219 Co-located with electrical/maintenance closet on second floor. IDF B256 Co-located with electrical/maintenance closet on second floor. IDF B306 Co-located with electrical/maintenance closet. IDF B353A Located on the second floor. Computer lab techs also use the space for storage. IDF B355 Second floor - testing center IDF B401 IDF BT113 BSTIC first floor. IDF BT211 BSTIC second floor. IDF CDC161 Co-located with storage closet in back. IDF CEC340 IDF CPW Campus Police in back of building. IDF LIB114 Services the entire building - co-located with CH33 equipment. IDF M102B Blue cabinet - maintenance document room. IDF M300 Maintenance warehouse - rack. IDF PAC116 Services south-end of PAC. IDF PAC139A Services north-end of PAC - co-located with storage room.

9 9 IDF PE180 IDF PE251 IDF PE280 IDF PH2 IDF SSC110E IDF SSC130F MDF PH1 PE100 in back of building. Co-located with electrical/maintenance closet. Co-located with electrical/maintenance closet and fire alarm. Located in A/R space and services the south-end of SSC. Located in EOPS space and services the north-end of SSC. Located next to main Electrical servicing A quad. The only non-idf closet/room that is used to store equipment is B308. The computers in that closet are used for the A+ Hardware class but can be moved. B206 Storage closet contains racks of documents and other items not part of Technology Services. However, maintenance has allowed us to store some classroom items there such as an instructor podium which originated from B304 - now used by Music. B208 is a closet inside B209. That space does not belong to Technology Service. The only TS item in that space is an amplifier and mixer that powers the speakers located in the front of that classroom.

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