1 DELHI TRANSCO LIMITED WEB NOTIFICATION Sealed Quotations are invited by DGM (T) M&S, 1 st Floor, Pre fabricated building, Rajghat Power house, New Delhi-02 from the experienced companies/contractors in the relevant business for the following works: S.no Tender Enquiry No. Name of work Estimated Cost(Rs) Earnest Money Deposit (EMD) (Rs) Tender Fee (Rs) Work Completion Period Scheduled Date/Time 1. T12P Shifting of 01 Unit of 50MVA, 220/33/11KV Power Transformer from 220KV Sub- Station Patparganj to 220KV Grid Sub- Station Okhla. 195, Rs. 3912/ Days Start of downloading Tender , 17:00 PM End downloading of , Tender 10:00 AM Start Bid Submission , 17:30 PM End Bid Submission , 10:30 AM Opening of Tender , 11:30 AM Complete Tender documents can be downloaded from the websites of Delhi Transco Ltd. (Unique No..) Quotations are submitted on address mentioned as: DGM (T) M&S, Room No. 105, 1 st Floor, Pre fabricated building, Rajghat Power house, New Delhi-02 Name: Er. Suresh Nimwal Designation/Deptt.: DGM (T) M&S
2 DELHI TRANSCO LIMITED [Regd. Office: Shakti Sadan, Kotla Road, New Delhi ] Office of Manager (T) Services, First floor, Pre fabricated building, Rajghat Power House, New delhi Quotation No. T12P M/s. NOTICE: INVITING QUOTATION Sealed quotations are invited on item rate basis for the following works: S. No. Quotation No. Name of work Earnest Money Qtn. Fee Completion Period 1 T12P120 Shifting of 01 Unit of 50MVA, 220/33/11KV Power Transformer from 220KV Sub-Station Patparganj to 220KV Grid Sub-Station Okhla. Rs. 3912/- Rs Thirty days 1 Date of start of download of quotation document From 2 Date, place & time of receipt of the quotation Office of DGM (T) Store Pre fabricated building, Rajghat Power House, New delhi Up to Hours on 3 Date, place and time of opening of the quotation Office of DGM (T) Store Pre fabricated building, Rajghat Power House, New delhi At Hours on 1. The rates quoted shall remain valid for 120 Days from the date of opening. 2. The following particulars are required to be indicated by the bidder on the phase of envelop, failing which the offer shall not be opened: a. Quotation/Enquiry No.:, b. Name of work/supply: c. Date of opening d. Quotation fee: DD/P.O. No. dated
3 Issuing Bank Amount Rs. e. Earnest Money: DD/P.O./FDR No. Dated Issuing Bank Amount Rs. f. Validity of offer: Days. g. Full name and address of the bidder. 3. The General Terms and Conditions as Annexure-A, Special Terms & Conditions as Annexure-B and Price Schedule as Annexure-C are enclosed. 4. All the tenderers must indicate the capacity & the authority of the individual signing the tender/quotation documents. It must be declared, whether the individual is legally competent to enter into the contract or not. 5. All the quotation & attached documents should be self attested with seal by the contractor. 6. Conditional quotations are liable to be rejected. 7. The DTL reserves the right to accept or reject any or all the quotations without assigning any reason. 8. The rates should be stated in words and in figures and should remain valid for a minimum 120 days. 9. Contractor may visit the site for the details of work, before submitting the offer. 10. The contractor shall use his own labour, transportation and T&P as required to complete the job. 11. In case of the opening date is holiday/close day the opening date shall be treated as the next working day or can be postponed to another date. 12. DTL hold the right to divide the work amongst different contractors or to cancel the work without assigning any reason. 13. The prescribed amount of Earnest Money should be deposited in form of DD/P.O./FDR in favour of Delhi Transco Limited payable at New Delhi without which the quotation will be rejected. 14. The prescribed amount of Quotation fee (non refundable) should be deposited in form of DD/P.O. in favour of Delhi Transco Limited payable at New Delhi without which the quotation will be rejected.
4 15. EMD of un-successful bidder shall only be refunded/ returned without interest after finalization of the case and for successful bidder the same will be refunded/ returned after submission of Security Deposit. 16. The work should be carried out as per DTL Specification. 17. The contractor shall execute the work only with the permission of Engineer-in-charge. 18. The services of contractor can be used at any other site of DTL on the same rates, terms and conditions, if required. 19. In case of any dispute of any form, the decision of G.M.(T),C&MM shall be final & binding. 20. Eligibility Criteria for Bidders: The contractor must submit self attested copies with Seal of the following documents along with the bid submission: : a. PAN card. b. TIN/VAT No. c. Service Tax registration certificate. d. Past experience of Similar Electrical works. Similar Work means Work of Dismantling &/or ETC &/or Transportation of 20 MVA or above rating Transformer/EHV Equipments at DTL/State Electricity Board systems during last seven years. Bidder has to submit satisfactory completion/performance report for the work executed. Bid/offer submitted without performance certificate shall be liable to be rejected. e. Registration of Regional Provident Fund Commissioner (if applicable) & if not applicable the same should be certified by the contractor on Letter Head with reason f. Registration of ESI (if applicable) & if not applicable the same should be certified by the contractor on Letter Head with reason Signature of Contractor with seal Manager (T)Services
5 DELHI TRANSCO LIMITED ANNEXURE- A GENERAL TERMS AND CONDITIONS: 1. Safety: The Contractor shall make all the arrangements for the safety of his staff. The Company shall not be responsible in any way for any injury/disablement, accident to any worker on this account and will be free from any legal binding in this regard. DTL will not be responsible to pay any compensation to the worker of the contractor or any outside agency/agencies. 2. T&P: The contractor will have to arrange the necessary T&P required for carrying out the works under this contract unless specified in order. He will also be responsible for the safety of worker while supplying T&P to his worker and the Company will not be responsible for any loss. 3. Contractor shall take necessary steps to ensure that all the electrical installations of the Company and other services like water connection pipe lines, sewer pipe lines, open drains, telephone cables etc. are not damaged by his/their staff worker in any way. Contractor will be responsible for all such damages and shall have to repair them failing which he will have to pay entire cost of damages. In case of damages to DTL s material, contractor shall have to pay replacement cost thereof. 4. Before carrying out the work, it shall be the entire responsibility of the contractor to take all the safety precautions and shut-downs etc. if required. 5. The work has to be carried out according to the specifications given in the contract/order or where not set out, according to ISI / DTL manual / standard practice and to the entire satisfaction of the DTL site Engineer / Inspector at site of the work. 6. The quantity of work can be varied +/- 25% depending upon the requirement. The work may be allotted to more than one contractor / party solely at the discretion of DTL. 7. In the event of any obstruction at site or change in scheme due to any reason the contract can be cancelled in whole or for the balance quantity of the un-executed work. Work can
6 also be suspended temporarily due to any reason and for such period, extension will be given on the written request of the contractor. 8. DTL reserves the right for increasing / deleting of any item / items as mentioned in this order and no claim on this account shall be entertained by DTL. 9. Cancellation of Order / Risk Purchase: In case of unsatisfactory execution of work or inordinate delay in the part of the contractor for execution of work and if the performance is not made up even after 7 days notice given to the Contractor, DTL reserves the right to cancel the order, forfeit the security deposit and get the balance work executed departmentally or through any other outside agency at the sole risk and cost of the contractor. 10. Penalty: Penalty of 1% per week for the period of delay subject to maximum of 10% of the delayed portion value of contract would be levied in case of delay in execution / completion of the work beyond the extension stipulated completion period of extension granted by the Company under Force-Major Clause, if any. It may clearly be noted that penalty as per above percentage will be levied in full for the total contract value and not for the balance portion of the work since delayed completion of work affects the commissioning of entire work. The amount of penalty can be recovered from any other contract from any amount due to the contractor from DTL. 11. Force Majeure Clause: If the work is delayed by strike/ lock out or any other unforeseen reasons beyond the control of the contractor, a reasonable extension shall be granted subject to satisfactory proof furnished in time and accepted by the Engineer-Incharge of the work. 12. Payment: The payment shall be made quaterly on the receipt of bills from the contractor. The payment shall be made after verification of work by Manager concerned of DTL and shall be made as per rules of the Company. If on any account or unforeseen reasons if DTL is unable to give clearance/ materials to the contractor for doing the work, no penalty on DTL on account of loss to the contractor will be entertained. In case the work done by the contractor is not according to specifications, the work so executed will not be measured and no payment shall be made till the same is done according to specifications.
7 13. Dispute: In case of any dispute in the execution of work or thereafter, the decision of the General Manager (C&MM.) or his nominee shall be final and binding. 14. Arbitration: If any disputed question or controversy the settlement of which is not herein specifically provided for, shall at any time arises between the Company and the contractor relating to this order/ contract or any matter connected with this contract/ order or the portion of the same on the right or duties or liabilities of either party. Then and in every such case, the matter in dispute shall be referred to the Arbitration of General Manager (C&MM). his nominee shall be final and binding on both the parties. The provision of Indian Arbitration Act, 1940 as amended from time to time shall apply to such arbitration proceedings. Arbitration proceedings shall be held at Delhi and only Delhi Courts will have jurisdiction in the matter. It will not be open to the contractor to object to the appointment of General Manager (C&MM) of the Company or his nominee as arbitrator on the ground that he is an officer of the Company and has dealt with the matter in the course of his duties or has expressed his views on all or any matter in disputes. Services under this order/ contract shall not, withstanding the existence of any such dispute/ question of controversy, continue during the arbitration proceedings and no payment due to be payable by the Company to the contractor or vice-versa shall be withheld on account of controversy. 15. Security Deposit: The person/ persons whose offer is accepted hereinafter called the contractor (s) shall deposit the security 5% of order value for the work to be done under the contract with in seven days of receipt of Order. In the event of non submission of Security deposit within the stipulated period, 0.05% per week up to Maximum of 2% of order value shall be levied. The contractor will abide to all statuary provisions of labors. Act, 1975/labour contract act/ workmen compensation act as amended from time to time during the execution of work. The contractor whose offer has been accepted will have to execute an agreement as per our requirement within seven days after receipt of acceptance letter/ order failing which the order may be cancelled without any further notice assuming that the contractor has backed out on his offer. The contractor will thereafter be liable for all actions as per our rules including forfeiture/ recovery of earnest money of the tendered. Income tax deductions shall be made/ recovered from the bills of the contractor as per the rules. During the execution of the work the contractor is required to observe all the rules. In case of any lapse on account of violation of rules, it will be contractors responsibility.
8 Security deposit shall be released after 06 months of successful/satisfactory completion of work 16. Schedule and Progress Reports: The contractor shall furnish to the Engineer in charge within one week after the award of the contract, a schedule showing when he will commence and complete the different portions of the work in accordance with the priorities laid down by Manager. The decision of the Manager in charge to priorities shall be binding on the contractor. 17. Standards: Unless otherwise specified by engineer-in-charge in writing all work shall be done in accordance with the latest Indian standard specifications or DTL specifications. Where conflicts occur between any of the laws, rules, regulations, standards and so forth, specified herein, the more stringent one shall govern the work. Where the items are not covered by any of the aforesaid standards, the work shall be carried out as per the specifications laid down by the Engineer-in-charge in writing. 18. Action and Compensation Payment in case of Bad Workmanship: If it shall appear to the Manager-in-charge or his subordinate in charge of the work that any work has been executed with unsound, imperfect or unskillful workmanship or with materials of any inferior description or inferior that any material or articles provided by him for the execution of the work are unsound or of a quality inferior to the specifications the contractor shall on demand in writing from the Manager specifying the work materials or articles complained of notwithstanding that the some notwithstanding have been passed/ certified forthwith rectified or removed and reconstruct the work or specified whole or impart, as the case, may require or as the case may be remove the materials or articles so specified and provide other proper and suitable materials or articles at his own cost and in the event of his failing to do so within a period to be specified by the Manager-in-charge in his demand are said then the contractor shall be liable to pay compensation at the rate of 1% on the estimated amount put to tender for every day not exceed 10 days while his failure to do so shall continue and in the case of any such failure the Manager may rectify or recover or re-execute the work or remove/ replace with others, the details or articles complained or as the case may be at the risk and expense in all respects of the contractors. 19. Minimum Wages: The contractor shall comply with all the processions of the minimum wages Act, 1948 and any modification thereof rules formed there under and other labour laws.
9 20. Superintendence: The contractor shall keep a competent and qualified representative constantly in charge on the premises from the time the work in commenced till it is an entirely completed. He shall meet the approval of the Manager and shall receive and comply with his directions, drawings and specifications and supervise the work of all sub contractors and workman. The contractors representative shall not be transferred from this separation without the consent of the Manager. The contractor shall remove and replace at his own expense his representative or any employee who in the opinion of the Manager is not competent to perform the duties assigned to him or mis-conducts himself. 21. Indemnity Damages and Insurance: i) The contractor shall indemnify and be harmless to the owner or to the Manager of the agents or employees from and against all labour and all claims, insurance payments suits, actions recoveries and judgments of every nature and description brought or recovered against him or the owner by person of any act or commission of the said contract, his agents or employees in the execution of the work or the guiding of it. ii) The contractor shall also indemnify the owner against payments under the workmen compensation act which the owner may suffer, sustain or be any way subjected to by reasons of injuries to the contractors or the owners employees or the other persons or damage to the property or any person or Company arising out of or resulting from the performance of the work of the contract. iii) In additions, the contractor is fully responsible for all equipments and material for damage or loss from any cause, whatever until his complete work is formally accepted by the owner. This clause governs notwithstanding for part payment which may be advanced to the contractor from time to time for work in place as such, it is recommended (but not a mandatory) that the contractor obtains insurance for his work upto the time the work is formally accepted by the owner. iv) In case of transportation work, contractor shall strictly observe the regulations as laid down by Traffic Police/Motor vehicle act. DTL shall not be responsible/ accountable for violation of these rules. Any damage to DTL property / material during the course of transportation shall be recovered from the contractor bill. v) Contractor will make his own arrangement for watch and ward of material issued to him till material is erected and handed over. In case of any theft/damage to DTL material, entire cost of such material will be recovered from the contractor. vi) The stipulated completion period has been given in good faith. However, the contractor has to complete the work in minimum possible time providing gangs as per site requirement and on the discretion of Engineer in charge at site, otherwise poor performance may be recorded.
10 22. Labour: No labour below the age of eighteen years shall be employed on the work. The employment of labour for this work as well as their welfare health (Regulation & Abolition). (Act 37) of 1970 and the Delhi contractor labour (Regulation & Abolition) rules In case of default the party of contractor (s) in respect of any of the said provisions on account of which the responsibility shift to the DTL as the Principal employer the Manager-in charge shall have the power to comply with the said provisions at the cost of the contractor (s). 23. Safety Provision: In respect of all labour directly or indirectly employed in the work for the performance of the contractors part of the agreement, the contractors shall at his own expenses arrange for the safety provisions as per safety code from time to time and shall at his own expenses provide for all facilities in connection therewith in case the contractor fails to make arrangement and provide necessary facilities as aforesaid he shall be liable to pay a penalty of Rs.50/- for each default and in addition the Manager in charge shall be at liberty to make arrangement and recover the costs incurred in that behalf from the contractor. 24. Work to be Executed under the direction of Engineer-Incharge of DTL: All works to be executed under the contract shall have to be executed under the direction and subject to the approval in all respect of the Manager/Asstt. Mgr (T) -Incharge of DTL who shall be entitled to direct at what point or joints and in what manner they are to be commenced and from time to time carried on. 25. Action where no Specifications: In the case of class of work for which there is no such specification as is mentioned in the Rule-1, such work shall be carried out in accordance with the directions to be furnished by the Manager-in-charge. No extra claims on account of the absence of such specifications from; the original tender documents shall be entertained. Notwithstanding anything contained to the contrary in any or all of the clause of this contract, where any materials for the execution of the contract are procured with the assistance of Delhi Transco Ltd. Either by issue from DTL stocks or purchase made under orders or permits or licenses issued by the DTL the contractor shall hold the said material economically and solely for the purpose of the contract and not dispose off the without the permission of the DTL and return, if required by the Manager-in charge all surplus or unserviceable materials that may be left within after the completion of the contract or at his termination for any reason whatsoever on being paid or credited such price to the Manager-in charge shall determine having due regard to the condition of the materials. The contractor shall also not be entitled to carriage and incidental charge for returning the surplus materials from and to the firms, stores warehousing etc. wherefrom they were issued. The price allowed to the contractor, however, shall not exceed the
11 amount charged to him excluding the storage charges. If any. The decision of the Manager-in charge shall be final and conclusive. In the event of breach of the aforesaid condition the contractor shall in terms of the licenses or permit advantages or profits resulting or which in the usual course would have liable to him by reason of such breach. 26. BLACK LISTING: In case bidder amends/modifies/revise/withdraws the prices/price structure of the offer without the consent of Delhi Transco Limited, after the tender opening and during the period of validity of their offer (i.e.120 days), the Earnest Money in full or part deposited by them shall be liable to be forfeited or their offer liable to be rejected. They shall also be debarred from participating in future tenders of DTL for the period ranging from 1 to 5 years and shall be placed under Black List. 27. Payment shall be made through Electronic Payment Mechanism at all centers where such facilities are available in the Banks. Contractor is required to furnish the details of Current Bank A/c No., Name of Bank and Branch Code. Bills will be submitted in duplicate in the office of Manager(T) Servicess. Manager (T) Services
12 DELHI TRANSCO LIMITED ANNEXURE- B Special Terms & Conditions 1. SCOPE OF WORK : A. Dismantling of 01 Unit of 50MVA, 220/33/11KV Power Transformer along with its all accerrories and dragging the transformer unit upto suitable place for loading at trailor at 220KV Dub-Station Patparganj ( All T&P and manpower to be arranged by contractor at his cost). B. Transportation of 01 Unit if 50MVA, 220/33/11KV Power Transformer from 220KV Sub-Station Patparganj to 220KV Sub-Station Okhla including loading at 220KV Sub-Station Patparganj, Unloading at 220KV Sub-Station Okhla and dragging the unit to foundation at 220KV Grid Sub-Station Okhla. C. Dragging of R-Ph Unit of 50MVA, 220/33/11KV Power Transformer No. I from its foundation to suitable place as per direction of sub-station incharge. 2. The Contactor will use his own labour and T&P required for the satisfactory execution of work. 3. Department shall not be responsible for any accident & labour claims and third party loss during the course of the work and currency of the contract. The firm/contractor shall have to bear all such claims at their end only. 4. The contractor will observe all the relevant rules and regulations in force regarding contract labour and the workers of the contractor shall have no claim for Government services in any form. 5. The character of the workers shall be got verified from the police at contractor level & it will be the responsibility of the contractor for the workers employed at the site of work. 6. The department shall be at liberty to discontinue/terminate the contract at any time, if the performance is not found satisfactory or not in accordance with terms and conditions of the contract or without assigning any reason whatsoever. 7. The contractor shall give Land line telephone nos. & address where complaints can be lodged. Technician shall be facilitated with mobile phone always in working conditions. Signature of Contractor with seal
13 Check List The terms and conditions of the tender as given in the following format 1. Prices (firm) inclusive of all taxes : Yes/No 2. Payment Terms : Yes/No 3. Whether P.S.U. s/govt. Undertaking or Department. : Yes/No 4. Earnest Money deposited : Yes/No 5. Validity period offered as 120 days : Yes/No 6. Completion period offered accepted : Yes/No 7. Agreed for security deposit : Yes/No 8. Copy of PAN No. attached along with offer : Yes/No 9. Copy of EPF No. Certificates attached along with offer : Yes/No 10. Copy of ESI Certificates attached along with offer : Yes/No 11. Copy of Service tax Registration Certificates attached along with offer : Yes/No
14 Annexure-I AGREEMENT THIS AGREEMENT MADE ON.. B E T W E E N DELHI TRANSCO LIMITED having its registered office at Shakti Sadan, Kotla Road, New Delhi (hereinafter referred to a OWNER or DTL which expression shall include its administrators, successors, executors and permitted assigns) on one part and M/s.. having its office at. (hereinafter referred to as the Contractor which expression shall include its administrators, successors, executors and permitted assigns) on the other part. WHEREAS DTL desirous of getting the work executed has invited tender for " against its tender no.. AND WHEREAS M/s.. had participated in the above referred bidding vide their proposal and DTL accepted their aforesaid proposal and awarded the contract to M/s. on terms and conditions contained in its LOA/LOI No dated.. and the documents referred to therein resulting into a CONTRACT. NOW THEREFORE THIS DEED WITNESSETH AS UNDER : 1.0 Articles 1.1 AWARD OF CONTRACT DTL has award the contract to M/s.. for the work of ".. " on the terms and conditions contained in its LOA/LOI No... dated and the documents referred to therein. The award has taken effect for one month from the date of issuance of order/loi. The terms & expressions used in this Agreement shall have the same meaning as are assigned to them in the Contract Documents referred to in the succeeding Article. 2.0 CONTRACT DOCUMENTS 2.1 The contract shall be performed strictly as per the terms and conditions stipulated herein and in the following documents attached herewith (hereinafter referred to a Contract Documents ). (i) DTL s Bidding Documents in respect of above said work vide tender no.. consisting of invitation to Bid, Instructions to Bidders, General Terms & Conditions of Contract, special conditions of Contract and all other sections entitled Conditions of Contract.
15 (ii) M/s.. in its proposal accepted all terms and conditions along with Bid proposal sheets, data requirements, payment terms and work schedules. (iii) DTL LOA/LOI No. dated. duly accepted by M/s. All the aforesaid contract documents shall form an integral part of this Agreement, in so far as the same or any part thereof conform to the Bid Documents and what has been specifically agreed to by the owner in its letter of Award. Any matter inconsistent therewith contrary or repugnant thereto or any deviations taken by the contractor in its Proposal but not agreed to specifically by the Owner in the its letter of award shall be deemed to have been withdrawn by the contractor. For the sake of brevity, this agreement along with its aforesaid contract documents shall be referred to as the Agreement. 3.0 CONDITIONS OF CONVENANTS 3.1 The scope of contract, consideration, terms of payment, price adjustment, taxes wherever applicable, insurance, liquidated damages, performance guarantee and all other terms and conditions are contained in DTL s LOI/LOA no... dated. Read in conjunction with other aforesaid contact documents. The contact shall be duly performed by the Contractor strictly and faithfully in accordance with the terms of the Agreement. 3.2 The scope of work shall also include supply and installation of all such items which are not specifically mentioned in the contact documents, but which are needed for successful, efficient, safe and reliable operation of the line unless otherwise specifically excluded in the specifications under exclusions or letter of award. 3.3 TIME SCHEDULE Time is the essence of the contract and completion schedules shall be strictly adhered to M/s.. shall perform the work in accordance with the agreed schedule. 3.4 It is expressly agreed to by the Contractor that this contract on single source responsibility basis and the Contractor is bound to perform the total Contract in its entirely and non-performance of any part or portion of the Contract shall be deemed to be a breach of the entire Contract. 3.5 The contractor guarantees that the equipment/material supplied by the contractor shall meet the parameters, as stipulated in the Technical Specifications and in the event of any deficiencies the owner may at its option reject it. 3.6 It is further agreed by the contractor that the security deposit shall in no way construed to limit or restrict the owner s right to recover the damages / compensation due to short fall in the performance or under any other clause of the Agreement. The amount of damages / compensation shall be recoverable either by way of deduction from the contract price, security deposit and / or otherwise. The security deposit furnished by the contractor is irrevocable and un-conditional and the owner shall have the powers to invoke it notwithstanding any dispute or difference between the owner and the contractor pending before any court, tribunal, arbitrator or any other authority.
16 3.7 This agreement constitutes full and complete understandings between the parties and terms of the presents. It shall supersede any prior correspondence, terms and conditions contained in the agreement. Any modification of the Agreement shall be effected only be a written instrument signed by the authorized representatives of both the parties. 4 SETTLEMENT OF DISPUTES 4.1 It is specifically agreed by the between the parties that all the differences or disputes arising out of the agreement or touching the subject matter of the agreement, shall be decided by process of settlement and arbitration as specified in the General terms & Conditions of the contract and the provisions of the Indian Arbitration Act, 1940, shall apply and Delhi Courts alone shall have exclusive jurisdiction over the same. 4.2 NOTICE OF DEFAULT Notice of default given by either party to the other party under the agreement shall be in writing and shall be deemed to have been duly and properly served upon the parties hereto. If delivered against acknowledgement or by telex or by registered mail with acknowledgement duly addressed to the signatories at the addresses mentioned hereinabove. IN WITNESS WHEREOF, the parties through their duly authorized representatives have executed these presents (execution where of has been approved by the competent authorities of both the parties) on the day, month and year first above mentioned at New Delhi. (DTL ) (CONTRACTOR ) WITNESS