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1 "IOV BiomedicalLibraryasa bridge betweeninformationsystem Developmentand ResearchEvaluation" Alessandro Andretto Mauro Apostolico Istituto Oncologico Veneto IOV IRCCS

2 SUMMARY The IOV IRCCS IOV Library, Bridge between Information at 360 Degrees Research Facility Framework SIPS May 2014

3 Istituto Oncologico Veneto IOV IRCCS Library The IstitutoOncologicoVeneto (Veneto Oncology Institute -IOV) of Padova was established in December 2005 and is the only Cancer Centre in the Veneto Region The IOV is an IRCCS Hospital (Italian clinic and research centre) and is governed by both Veneto Regional Authoritiesand the Italian Ministry of Health

4 Istituto Oncologico Veneto IOV IRCCS Library The Italian Ministry of Health (MoH)allocates resources to IRCCS Hospitals on a yearly basis (RC Ricerca Correntegrant), using a performance-based funding system: 55% of the MoHfundsare determined by scientific publications, calculated through the use of a custom Normalized Impact Factor

5 IOV in Numbers 460Employees(2013) 140 [FTE 100%] Researchers\ Avg. ( ) 1473Articles( ) 4946,00Total Impact Factor 350Students (training & PhD fellows )

6 Library& ScientificDirectorate Established as a scientific library in 2005 The IOV Library started its own activities in 2010 MISSION: to meet all our research and patients information needs Document Delivery, ILL Inter Library Loan, institutional repository and catalogue Centralized economic evaluation& management of subscriptions and access Bibliometrics and research evaluation Internal research\performance evaluationfield-normalized, FTE-normalized and budget-related indicators Reference and Training Patient education & Science promotion

7 Library & Scientific Directorate Users: Researchers (non academic) & Clinicians, Healthcare Professions, Allied Health professions Researchers (academic), Faculty, Students (in Training, PhD Fellows, Scholarships) Patients, Caregivers, patient advocates Librarian: 1 (FTE 50%) ScientificDirectorateIT: 1 (FTE 50% ) Scientific Directorate research administration Tot. employees3 may 2014

8 Library asa bridge between Research Evaluation Development of informational systems IOV Other Research Centres Usersneeds Research Management Library skills IT skills 22-The Bridge of Time Acrylic. 30 x 39 cm.

9 IOV LibraryNetwork Collaborations: opportunitiesfor Sharing Knowledge, Expertise and Experiences BiblioSan ACNP Nilde GARR IRCCS network: CRO, S. Raffaele Pisana, S. Matteo, Regina Elena, IRST IZS Venezie, IZS Sicilia University of Padova: Department of Surgery, Oncology and Gastroenterology University of Padova: V. Pinali Biomedical Library Veneto RegionHealthService: HTA ResearchOffice & Padova Hospital IT Patient Advocacy

10 Informationat 360 Degrees? Howto ScientificDirectoratehas taken the task of providing services to Institute at 360 degrees, but Variousand complexinformationneedsof the institute: Research facility; Administrative needs; Healthcare& Public Healthresearch, Basic research; Clinical research; Health technology assesment; Research assesment

11 Informationat 360 Degrees? Howto Scientific Directorate has taken the task of providing services to Institute at 360 degrees, but Lack of human and economic resources Despite increasing number of users and services in these 5 years, human and economic resources are decreasing Stop-and-go policies of recruitment don t promote access to library services & training activities

12 ResearchFacilityFramework

13 Informationat 360 Degrees? Howto Wide range of scientific e-journals, databases and tools Proactive role in reducing information overload,both within the administrative and research fields. Integrated management of information flow and internal processes: Sharing Human Resource data Budget of hospital units, research groups and administrative units Scientific productivity Employee contracts & Funds Scientometric and Healthcare Indicators Authentication & Access Management

14 Informationat 360 Degrees? Howto Proactive role in internal TRAINING activities since 2011: 216 learners 1590total CME credits 12editions of (8 hours) "base" course (use of IOV & BiblioSan tools) 4 editions(8 hours) "advanced" course (training in fields as: IRCCS grants, scientific journalism & writing tips, bibliometric indicators and researcher s online tools) Training events were designed with the participation ( ) of professionals from established research centresin Padova, such as the IZSV Library or V. Pinali Medical Library - University of Padova

15 ResearchFacilityFramework

16 NILDE: howtosatisfydd requests

17 ACNP IS THE IOV S DD CATALOGUE Givenan increased num. of journals for ILL exchange in the IOV sacnp Catalogue = more fulfilled requests = another way to share resources and improve user oriented services in an enlarged research network!

18 IOV LibraryintegrationwithACNP & Nilde FIND FULL TEXT BY IOV= ACNP + Nilde

19 IOV LibraryintegrationwithACNP & Nilde

20 ACNP : Data Miningverificationtool ACNP Recordscome from ISSN Centre ISSN + journal s bibliographical data are captured and stored in SIPS SIPS -our homemade software for comprehensive research information management -allows you to check SIPS journal s records and data in ACNP data verification

21 ResearchFacilityFramework

22 IDEM GARR: IDEntityManagement Collaboration with GARR Consortium (Italian Academic & Research Network) Project IdPon the cloud forirccs & IZS Identity Provider Dedicated Access to advanced Web services by the Italian identity federation of universities and research institutes for Authentication and Authorization based on Shibboleth Technology 1 Identity= 1 User&Passord Many Web-Services accessible

23 IDEM GARR: IDEntityManagement Benefits Researchers: Simplifies researchers life to improve efficiency and effectiveness Organization: Improve internal business processes to optimize the use of resources

24 ResearchFacilityFramework

25 SIPS SIPS: Sistema Informativo Pubblicazioni Scientifiche Project started in 2010 Team: Apostolico + Andretto MAIN GOAL: Create a software system to manageand analyze the performanceof IOV Istitution Researchers Teams Custom-made groups

26 SIPS SIPS: Sistema Informativo Pubblicazioni Scientifiche Project started in 2010 Team: Apostolico + Andretto MAIN GOAL: Create a software system to manageand analyze the performanceof IOV Istitution Researchers Teams Custom-made groups

27 SIPS: Not Only Bibliographic Data

28 SIPS: Bibliographic Data

29 SIPS: Not Only Bibliographic Data

30 SIPS: a comprehensive research information management system Analyze and Monitor To evaluate researcher and team performance for recruitment and retention, budgeting decisions Consolidate To simplify research information management and reduce administrative overhead Validate To certify research information as validated and reliable for IOV Directorate, Italian Ministry of Health, Veneto Region, etc Report To custom reports in many formats: Excel, CSV e XML. Dashboards that can be easily shared with organization members

31 SIPS: non-academicalindicators Normalized Impact Factor by MoH Authorship Document Type Journal JCR Categories Thomson Reuters Impact Factor Sci-networking skills evaluation (based on multicentric papers) Homemade papers (Internal Authorship) FTE Research performance for Clinicians Translational Paper index

32 SIPS: Integration with other tools 22/05/2014 Convegno ACNP/NILDE Ecosistemi per la ricerca 32

33 SIPS: Technology Open Source Technology Web-based system with different users account Database Oracle MySql 5.5 Development languages: Html, CSS e PHP5 Custom Reports in Excel, Pdf, CSV and XML

34 SIPS Reports

35 Thank you for your kind attention! Alessandro Andretto- Mauro Apostolico DIREZIONE SCIENTIFICA IOV-IRCCS Ai

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