E-Journal Initiatives at. The Chinese University of Hong Kong

Transcription

1 University Library System The Chinese University of Hong Kong E-Journal Initiatives at The Chinese University of Hong Kong Rita Wong Head, Information Technology & Planning, University Library System The Chinese University of Hong Kong

2 Background 8 universities in Hong Kong funded by the government The Chinese University of Hong Kong Student population of 16,000 FTE 6 faculties (Arts, Sciences, Social Science, Business Administration, Engineering & Medicine; 2006 Law School) 1.8 Million books, 10,000 Print journal titles

3 Outline of Today s s Presentation Needs for digitization Technical Aspects Management & Policy Issues Hong Kong Index of Chinese Periodicals Hong Kong Literature Database CUHK E-version Serial Publications Survey of E-Journal Projects in Hong Kong Conclusions

4 The needs for Digitization 1. To preserve significant academic and intellectual journals where electronic version is not yet available. 2. To provide online easy access for the community, especially for the academic community. 3. To preserve for infinite future use.

5 Technical Model for the E-Journal Initiatives Establish the file format and software Specify the archival repository Establish hardware infrastructure Investigate the needs for redundancy Provision of management and usage reports

6 Management & Policy Matters Identify and contact publishers Negotiate terms and solve copyright issues Plan for future growth and acquisitions Develop economic models to ensure longterm sustainability of the Initiatives, such as membership model, subscription model, payper-view model, pay-per-download model, etc. Monitor new standards, seek collaborations

7 Availability of Content Use standard file format Image file use TIFF for archival purposes PDF file for ease of access Use standard XML file formats

8 Availability of Content Use standard operating systems & browser for easy delivery Added security: backup regimes, redundant servers, etc. Available 24 x 7

9 Contents of E-journalE Textual materials Textual with graphic Graphic All will be scanned and OCR will be done for textual materials

10 PDF File Specifications Scanned image for display 1. TIFF format b/w 300 dpi, color 150 dpi 2. PDF Watermark Description for each image file a. Unique ID number b. Source name c. Issue number d. Published date

11 Development of E-Journal E Initiatives 1998 Hong Kong Index of Chinese Periodicals with some full-text journals 2000 Hong Kong Literature Database with some full-text journals 37 journals with e-version out of 314 titles from the aobe 2 databases Include e-version of all CUHK publications (about 50 titles)

12

13 Hong Kong Index of Chinese Periodicals Chung Chi Journal

14 Hong Kong Index of Chinese Periodicals The Project was started in journals with full text are included. 150 journals without fulltext are indexed All of them are ongoing journals

15

16 Hong Kong Literature Database The project was started in journals with full-text are included, some with OCR. PDF files Mostly monthly journals The oldest titles dated back to titles have ceased publications 164 journals without fulltext are indexed. Total PDF files is 110,614 as of

17

18

19 Article with Unique URL

20 Watermark

21 Server and Components Server Hardware configuration OS Software version Application server Dell 2650 CPU Xeon :2.8GHz Memory : 1GB Hard disk : 70GB (Raid 1) Win2K Tomcat Apache Web server XML Database server ASA database server for membership management Image server for PDF file Dell 2650 CPU Xeon :3.2GHz Memory : 2GB Hard disk : (1) 16GB (Raid 1) for OS 100GB (Raid) for data Dell 2650 CPU Xeon :1.8GHz Memory : 1GB Hard disk : (2) 16GB (Raid 1) for OS (3) 100GB (Raid) for data Dell S CPU Xeon :1.8GHz Memory : 1GB Hard disk : (1) 101GB (Raid 5) for OS and system backup (2) 683GB (Raid 5) for image file Win2K Win2K Win2K Tamino XML database server Sybase Adaptive Server Anywhere with patch ts All the above servers are under two level of network protection by following hardware and software firewall. Network layer firewall : Netscreen 204 Server layer : Firewall software (BlackIce) on individual machine

22 Data Flow diagram Internet Firewall Member Database Request Response Apache server with Authentication Module Response PDF file Request Tomcat Server New Member Membership module Search Request Request Processor XSL Templates HTML X-Query XML Tamino XML Database Server Image Server (PDF file server)

23 System Flow diagram of blocking mechanism for massive download Program Start Analyze the Apache server Log files If any user downloads the file which is excess our *presented limit Add the user s IP address to deny list in.htaccess file to prevent any further downloading. Wait five minutes

24 Major Issues 1. Costs Hardware Software Preparation of content.

25 Costs Break down Description Hardware Cost Software Cost Year maintenance cost Application Server (Dell 2650) HK$28,200 Purchasing year 2004 HK$0 Hardware : HK$3,000 XML Server (Dell 2650) ASA database server (Dell PV210/211S) Image Server (Dell PV220S) HK$55,500 Purchasing year 2004 HK$100,000 Purchasing year :2001 HK$160,000 Purchasing year : 2002 HK$100,000 HK$4,000 Hardware : HK$16,000 Four XML database (HKLit, HKInChiP, HKCAN & HKAPI) were running on above hardware. HK$0 Hardware : HK$6,000 Software : HK$50,000 Hardware : HK$10,000 Software : HK$400

26 Costs breakdown Keying in citation = US$0.32/record Preparing PDF file with watermark = US$0.26/image OCR one image = US$0.65/image Average price per article about US$3 to US$5

27 Major Issues 2. Copyright Journals that have ceased publications Journals still in print 3. Project Management Monitoring the progress Quality control

28 Survey of other E-Journal E Projects in Hong Kong University of Hong Kong Hong Kong Journals Online Lingnan University Selected Lingnan University Publications Individual titles published by some institutions

29

30

31

32 Conclusions 1. The need to promote the importance of digitizing print journals 2. The need to promote to have a common standard for digitizing journals in Hong Kong 3. The needs for funding to support the digitization of journal

33 Thank you! Rita Wong