REQUEST FOR PROPOSALS FOR COMPUTERS ECORSE PUBLIC SCHOOLS

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1 REQUEST FOR PROPOSALS FOR COMPUTERS ECORSE PUBLIC SCHOOLS ECORSE PUBLIC SCHOOLS WEST OUTER DRIVE ECORSE MI GERI MANN, DIRECTOR OF BUSINESS Office: (313) Fax: (313)

2 Overview: Ecorse Public Schools is looking for sealed bids for desktop computers. Sealed, written proposals will be received by the school district at the time and place specified. Neither dating of the response form nor placing in mail by this date will meet requirements. Proposals must be received on or before date and time stated. The school district reserves the right to reject any and all proposals, to waive any and all formalities, and to accept the proposal or proposals that in its judgment will be in the best interest of the district. These proposals will be evaluated by the Technology Department of Ecorse Public Schools. The department will make a recommendation as to which proposal best meets the needs of our schools and which best satisfies the requirements detailed in this packet. While price is an important consideration, it will not be the sole determining factor in the selection of a solution. Quality, warranty, and support are other very important considerations. An established history in the education market, past satisfactory experience in Ecorse Public Schools, positive evaluations by schools submitted as references, product evaluations from web and print resources, and comparison of the vendors service proposals will contribute to the selection of the solution. Once a vendor is chosen, they must supply one model of each computer on the bid. This will be delivered at a minimum of one month prior to the first delivery of full computer shipment. Delivery of computer systems can be broken into multiple shipments as agreed upon by vendor and Ecorse Public Schools. Warranty and Support We are seeking a quality product from a manufacturer with a reputation for reliability and superior service. All computers must include a warranty for parts and labor. The manufacturer should have an established support website that includes access to drivers and troubleshooting information including this model. Ideally, the support site will have the capability of entering a serial number to be directed to the drivers for the specific desktop computer. Warranty will be next day, on-site service. A full system management solution needs to be included with the bid. This will include the ability to track hardware and software and be notified of any changes. It will need to be able to update computer firmware as well as drivers among other functions.

3 RFP Timetable The timetable for this RFP is as follows: Release of RFP: March 25, 2015 Proposers Questions Due: March 27, 2015 Questions and Answers Responses: April 3, 2015 Proposals Due by (4:00 pm/ EST): April 10, 2015 Evaluation/Clarifications/Negotiations: April 14, 2015 Notice to Award: April 15, 1015 Master Agreement Award Date: April 15, 2015 Scope Respondents shall provide pricing based on a discount from a manufacturer s price list. Catalog and/or price lists must accompany the proposal. The Catalog must be the regular, common available catalog distributed to schools and/or government entities that are published by the manufacturer. Include a copy of the catalog electronically from which discount is calculated. Multiple percentage discount structure is also acceptable. Please specify where different percentage discounts apply. Additional pricing and/or discounts may be included. If respondent has existing cooperative contracts in place, Ecorse Public Schools requests equal or better than pricing to be submitted. Each item proposed is to be priced separately with all ineligible items identified. Items may be awarded to multiple vendors. Final Agreement Award Determination Ecorse Public Schools reserves the right to make one total award, one award for each section, multiple awards, or a combination of awards, and to exercise its judgment concerning the selection of one or more proposals, the terms of any resultant agreement(s), and the determination of which, if any, proposal(s) best serves the interests of Ecorse Public Schools. Additionally, participation in the statewide program is not a mandatory component or requirement in this solicitation in order for a Proposer to receive an award. Proposers have the option to be considered for a local agreement only, or for both a local and national program agreement. Ecorse Public Schools Rights & Responsibilities Ecorse Public Schools has the right to amend this RFP by one or more written addenda. Ecorse Public Schools is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Each addendum shall be made available to each person or organization, which Ecorse Public Schools records indicate has received this RFP. Should any such addendum require additional information not previously requested, failure to address the requirements of such addendum may result in the Proposal not being considered, as determined in the sole discretion of Ecorse Public Schools Ecorse Public Schools is not responsible for and shall not be bound by any representations otherwise made by any individual acting or purporting to act on its behalf. Contacts With Ecorse Public Schools Personnel All contact with Ecorse Public Schools regarding this RFP or any matter relating thereto must be in writing and mailed, ed or faxed as follows:

4 Ecorse Public Schools Geri Mann West Outer Drive Ecorse, MI If it is discovered that a Proposer contacted and received information regarding this Solicitation from any Ecorse Public Schools personnel other than the person specified above, Ecorse Public Schools, in its sole discretion, may disqualify its proposal from further consideration. Only those communications made by Ecorse Public Schools in writing will be binding with respect to this RFP. Conflict of Interest No Ecorse Public Schools employee or agent whose position in Ecorse Public Schools enables him/her to influence the selection of a Supplier for this RFP, or any competing RFP, nor any spouse of economic dependent of such employees, shall be employed in any capacity by a Proposer or have any other direct or indirect financial interest in the selection of a Supplier. Gratuities It is improper for any Ecorse Public Schools officer, employee or agent to solicit consideration, in any form, from a Proposer with the implication, suggestion or statement that the Proposer s provision of the consideration may secure more favorable treatment for the Proposer in the award of the Master Agreement or that the Proposer s failure to provide such consideration may negatively affect Ecorse Public School s consideration of the Proposer s submission. A Proposer shall not offer or give either directly or through an intermediary, consideration, in any form, to a Ecorse Public Schools officer, employee or agent for the purpose of securing favorable treatment with respect to the award of the Master Agreement. Terms and Definitions For the purposes of this RFP the following terms shall apply: Bidder When referring to vendors who have to provide specific information or meet requirements to be considered for award. (Proposer = Bidder); whereas Contract/Vendor Is referring to the Bidder(s) who is selected. This is used to describe what they are required to do if they are awarded a Contract

5 Computer Specifications: Desktop Configuration Configuration Desktop Model All-In-One HP ENVY BEATS 23- N012 Quantity 100 Processor Minimum Intel Core i5-4570t 2.90 GHz with Turbo Boost Technology up to 3.60 GHz Display 23 or larger Memory 8GB DDR3L 1600 MHz Wireless a/b/g/n/ac (Miracast enabled) Hard Drive SSHD: 1TB HDD + 8GB SSD Optical Drive Warranty Media Drive Audio Video OS Camera Ports Color Other Additional Slim Tray SuperMulti DVD Burner 5 year, next day, onsite 3-in-1 media card reader (SD/SDHC/SDXC) Beats Audio with quad speakers and quad subwoofers Intel HD Graphics 4600 with shared graphics memory Windows 8.1, 64-bit HP TrueVision HD 720p webcam 2 USB 3.0 (1 charge) 4 USB 2.0 HDMI in Headphone output/microphone input combo RJ-45 (10/100/1000) Red Model number: ENVY Beats 23-n012 Keyboard travel: 1.2 mm Includes HP wireless keyboard and mouse Headphone clip Multi-angle kickstand Security lock slot Personalized 1-on-1 Training. Group training. Answer Desk. Free Virus Removal. Out of the box setup experience. Microsoft Signature Image.

6 Information: A. REQUEST FOR INFORMATION Written questions concerning the RFP should be sent via , mail, or fax to: Geri Mann, Director of Business Ecorse Public Schools West Outer Drive Ecorse MI FAX (313) B. DUE DATE FOR PROPOSALS One (1) original and four (4) copies must be received by 4:00 p.m. EST on April 10 th at the following address: Ecorse Public Schools West Outer Drive Ecorse MI Any proposals received after the date indicated will not be accepted. It is the vendor s responsibility to have sealed bids delivered on time.

7 Proposal Response Sheet: Submitted By: Company Name: Contact Name: Address: Address: City/State/ZIP: Telephone/Fax: Address: Signature/Date:

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