1 ecopy ShareScan v4.35 for ScanStation Product Overview This document provides full details on ecopy ShareScan v4.35 Suite for ScanStation for components, features, and functionality. Components ecopy ShareScan is an application with five components: i ecopy ShareScan Client Installed on the ScanStation PC and communicates with the Services Manager to display the user interface and control scanning. i i i i ecopy ShareScan Services Manager Resides on the a networked PC or server and runs within the ecopy ShareScan Administration Console and is responsible for managing and configuring one or more multifunction devices running the ecopy ShareScan Client, ecopy Connectors, imaging, and document services. ecopy Services Applications that reside with or are added to the ecopy ShareScan Services Manager that enable processing of information or communication that can be configured and enabled for any Connector. ecopy Connectors Applications that reside with or are added to the ecopy ShareScan Services Manager that dynamically integrate ShareScan to a networked software application or server. A "Connector is a client application residing at the MFP that enables electronic delivery of the scanned image. Document Management Connectors Applications that reside with or are added to the ecopy ShareScan Services Manager that dynamically integrate ShareScan with an Enterprise Content Management (ECM) or Document Management (DM) system.
2 ShareScan Client Scanning Preview and Zoom Scanner settings configured by Connector User Interface Languages Supported Document scanning with support of black & white and color scanning, document preview, address book integration, security, encryption, activity logging, third party Connectors, and on-the-fly settings selection. Previewing the document prior to storage or delivery. Additionally, a zoom button is available from the preview screen. The ability to configure and display scanner settings. Includes DPI, paper size, and color depth. Simple and intuitive user experience that dynamically links with existing , fax, document management, and other business applications to give the user virtually the same experience they would see at their PC to save or send electronic documents to those applications. Allows users to watch the entire process of sending or storing their paper document to be sure it is done correctly simple confirmation messages ensure the user the document has gone to the right location. Supports English, French, German, Italian, and Spanish languages. Users can quickly scan and distribute documents to the destination of their choice. Users can ensure that the document they are storing is correctly scanned, with the ability to enlarge the image at the device for better quality control prior to sending a document for storage or distribution. Greater customization to adhere to specific workflow requirements. Users can easily scan and distribute documents using the touch screen on the device and be sure that the document was stored or sent with accuracy, ensuring user adoption and satisfaction with little to no training. Customers are accustomed to inputting data in their native language. This allows them to do so. ShareScan Services Manager Session Logon Support of ISIS Scanner Drivers Security: Enhanced Image Encryption from the embedded scanning device ecopy Services Retains authentication information for the duration of a session, rather than prompting the user to enter credentials for each Connector. When configuring Session Logon, a user base below a Base DN can be specified as a starting point for searching user names/passwords or can be set as a defined search limitation. ShareScan v4.35 supports both ISIS and TWAIN scanner drivers. Image data passed between the device and the services manager is encrypted. ShareScan includes a number of Services that are included and configurable within the Services Manager. A Service is an application that can perform its function to the document prior to being delivered to an application Connector. Services can be enabled for any Connector profile. These Services can then pass that information onto any Connectors. User is able to accomplish all tasks in one session. Additional logon to add-on Connectors is no longer required. Selecting a specific Base DN provides the ability to limit access to specific users by defining user name/password search criteria. Increases number of devices supported by ecopy ShareScan. Allows for secure data transfer of images across the network. Allow users or administrators to define the appropriate functions based on the types of documents scanned and their related business processes. These services include functions such as OCR, file format, or encryption.
3 ecopy Connectors Display Multiple Profiles Publish Profiles Reporting Real-time Monitoring Import / Export Profiles Copy To ShareScan Admin Console Scanning Services ShareScan includes a number of Connectors that are included and configurable within the Services Manager. A Connector is an application that delivers or stores a document integrating with various business applications. Connector settings within the manager including scan button logos, labels, file-naming, document destination, or third party application interaction directly from the Administration Tool. Configure and display multiple configuration profiles for a Connector on a single ShareScan client. Connector profiles can be published, therefore allowing managed Connectors to display on devices running ShareScan from the same administration console (embedded). Generate page scan activity reports for servers and devices for specified time periods. Displays all communication between ShareScan and ecopy Connectors. Saves device and Connector settings for use on devices running on separate Services Managers. Scanning services controlled by the Administrator Console can be copied to different profiles without the need to rename or reconfigure each profile. Administrator can save multiple profiles for individual Connectors so departments can access the functionality they need. User interface is customizable to meet the needs of the various departments utilizing the ShareScan. Administrator can determine what Connectors are displayed on different devices. Each ShareScan device can have a different configuration if desired, all managed from a central location. Quickly evaluate the usage of each device by functionality, to make informed decisions about moving or adding devices, adding new Connectors, or ecopy Quick Connect functionality as appropriate. Administrator or Technician can diagnose device or setting issues quickly and easily and make appropriate changes. Setup one device and export the settings to an entire fleet of devices, saving considerable time and avoiding the management of individual devices. Easier administration copy services settings between profiles with a few easy clicks. ShareScan Services ecopy ShareScan Services Document Creation and Format Conversion New Feature: Support of.doc and.xls formats A Service is an application that can perform its function to the document prior to being delivered to an application connector. ShareScan includes a number of Services that can be enabled for any Connector profile. These Services then pass that information into any and all Connectors. Saves scanned documents in industry standard formats such as TIFF and PDF. (PDF/A Type 1B also supported). ShareScan supports.doc and.xls as file output formats. Allow users or administrators to define the appropriate information based on the types of documents scanned in line with the business processes related to those documents. Paper documents are stored or distributed just like electronic documents in storage and applications. Users can work with scanned documents in readily editable formats commonly used in business environments. Support of PDF v1.6 Support of PDF v1.6 Customers will be able to take advantage of the additional security features of this PDF version.
4 Compression of Color TIFF Files File Naming OCR Blank Page Removal Blank Page Separation Encryption Capabilities PDF Security Encryption from the scanning device Activity Tracking (Activity Logging) Document Tracking Document Tracking File Name Reconciliation Additional Fields Scanning Services Compression of TIFF files when scanning in color. Includes: i Default device based filename, DeviceName_Connector_Date_Time i Specified file name that can be modified by the user i Advanced File Naming allows a file name to be built from alpha numeric data entry, authenticated user, file size, and/or number of pages ShareScan s OCR engine automatically recognizes the text in documents as they are scanned. It embeds the text output in the resulting scanned file. Remove any blank pages that were included as part of the scan job if the file size is greater than a predetermined threshold tolerance (black & white only). Large files can be broken up and distributed in smaller pieces. Batches can be determined by a specific number of pages, file size, or by a blank page separator. Enables the user to save and /or a document with a password using 128-bit encryption. Allows standard document password settings for Adobe PDF documents such as opening, editing, or printing. Activity tracking maintains a log of all transactions performed from the device for which it has been configured. A copy of every scanned document may be saved as a PDF file to a secure network location. ecopy Activity Tracking captures the document name in the log file. Log will note system-generated file name as well as user-generated file name. Additional fields of information can be configured to be displayed in the ShareScan client. This information is then posted to the Activity Tracking Log. Enables the Administrator to configure the scanner settings per Connector profile. Smaller file size reduces network impact. Enables the creation of a filename based on predefined values, fields, or system information and allows administrators the flexibility they need to enforce file naming conventions already in place at the organization. Documents containing searchable text can be used by document management systems for full-text indexing and subsequent full-text search and retrieval. According to an organization s need, blank pages can be detected and automatically removed for more efficient document creation. According to an organization s need, blank pages can be used to speed up larger scan jobs. Confidential documents can be sent and saved securely. Increased document security helps companies achieve compliance with regulatory and privacy acts. Allows administrators the ability to monitor, record, and report on scanning activity with a complete audit trail of transactions. Increased audit trail capabilities to be used with Activity Tracking assist in compliance with regulatory and security requirements. Creates audit trail of document modification, storage, and distribution. Allows ShareScan to capture additional information for reporting or programming purposes. Streamlines the scanning process by enabling any button to be configured with scanner settings to meet the specific needs of that scanning workflow.
5 Bates Numbering Service Preview of Bates Number Position Bates Number functionality with Batching Bates Number information captured in Activity Log Date and Time Stamp Unique Endorsement Information for each Bates Number Multiple Bates Formats Available for Selection Location of Bates Number Configure Bates Formats at ScanStation or Embedded Client Interface Pagination Checkpoint Capability Cost Recovery Service With the Bates Numbering Service, hard copy documents are quickly converted into digital files with a unique Bates Number applied to the document. The Bates Number is available on the Preview screen of the ScanStation or ShareScan embedded client interface. Bates Numbers can now be configured on scanned images that may be broken up into batches based on page numbers or file size. Distinguishes the ecopy Connectors that had a Bates Number applied in the transactional information, which is found in the Activity Log. Date and time information can be added to the Bates Number. Administrator configures each Bates Number with specific endorsement information and saves in its own format. Configure multiple Bates formats that may be selected by the user at the ShareScan client interface. Administrator can select page location (top/bottom/right) and justification (right/center/left) for each Bates format. Administrator can enable end users to create new Bates formats at the ScanStation or ShareScan embedded client interface. Consistent page numbers for documents scanned at different times. The ecopy Cost Recovery Service is a protocol by which Cost Recovery solutions and ecopy ShareScan communicate with one another and pass information back and forth. i An efficient procedure for identifying documents i Easily add unique stamps to documents during scanning i Choose from predefined formats for consistent stamp format and standard placement on the page i Create customized stamps i Add text to stamps using the text message field i Automatically add continuous page numbering to a set of related documents with check points Users can review the position of the Bates Number before sending the file and confirm location of the Bates information does not conflict with text or photos on the scanned image. Bates Numbers can be applied to documents that must comply with size restrictions to allow successful submission to a third party. Organizations can note the application of Bates to various scanned images and consider applying different reconciliation methods to those documents. Date and time information can be added to the Bates Number to provide additional historical information. User can dynamically select the Bates format that most accurately represents the document being scanned. Provides the user with the ability to select the Bates Number that is most relevant to the image being scanned and distributed. Position the Bates Number so it does not conflict with text or photos present on the scanned image. User can create a Bates format dynamically so endorsement information accurately represents the scanned image. Documents scanned in at different times can be paginated in sequence to preserve the integrity of the Bates Number information. Cost Recovery allows businesses to track, manage, and assign costs to documents scanned at the digital copier or scanner for client billing at a later time. The Cost Recovery Service offers mutual customers accounting activity of all scanned data provided from ecopy.
6 ID Services Version 4.2, Protocol 3 Common Access Card (CAC) Support Document Services Image Enhancement Service Barcode Recognition Service ecopy Cost Recovery Service has been updated to include Version 3 Protocol, which enables cost recovery solutions to pass information such as Username, Password, Filename, Matter, Client and other additional information to be used by ShareScan and its Connectors to reduce user data entry. Refer to the specific Cost Recovery Vendor for more information about the protocols that they support as well as information available on ID Services is a protocol to pass user credentials to ShareScan. It is available on compatible MFP devices or through applications that use identification devices such as card readers or proximity cards. Based on ID Service, Common Access Card (CAC) is a means of authenticating users based on an ID Card that completely logs on and logs off a system to access applications and peripherals on the network. CAC support is only available through ecopy Professional Services for ScanStation only; refer to your ecopy Technical Consultant for more information. A Document Service is an application that can be run at the service level of ShareScan, meaning that the application can perform its function and pass the document and information along to supporting Connectors. Document Services are also available to ecopy development partners as part of the ecopy SDK offered through the ecap program. All ecopy Connectors now support add-on Document Services that perform an imaging service. This includes functionality such as de-speckle, de-skew, line removal, halftone removal, and character smoothing. Note: Refer to your ecopy Technical Consultant for more information on this type of implementation. Document Services can extract information contained in barcodes from the scanned With Cost Recovery vendors supporting the Version 3 Protocol, when a user authenticates and enters client and matter billing information in the Cost Recovery user interface, that information is securely passed through the ShareScan session logon on authenticate the user and apply matter and client billing code information into the appropriate fields. Note: Client and Matter are only supported in the ecopy Connectors for Open Text Fax Server, Right Fax Edition (formerly Captaris RightFax), Autonomy imanage (formerly Interwoven) WorkSite and Livelink ECM - edocs DM. ID Services allow user authentication credentials from the identification device to be encrypted and passed to ShareScan. This preserves security and streamlines the logon process by the user to avoid entering authentication credentials at the device. As a part of Homeland Security Presidential Directive 12,, this means of peripheral authentication is required primarily in government and DoD environments and allows users to log on to the device by inserting their issued CAC Identification Card. Examples of Document Services include batching, image clean up features such as de-speckle, de-skew, or data extraction. Note: Document Services are made available with limited support by ShareScan 4.2 Connectors. Refer to you ecopy Technical Consultant for more information. Add-on Document Services can be used to clean up scanned images ensuring the images are legible and accurate representations of the files to be incorporated into electronic business processes. Automated data capture is available though Document Services; allowing
7 ShareScan Connectors Scan and Mail Express Configuration Send to Self Scan and Mail Connector for Microsoft Exchange Support of WebDAV Support of EAA Support of Message Options Support for configuration to a base DN Username format Scan and Mail Connector For LDAP/SMTP Search Options Configuration Wizard image, and use that information in various Connectors. Note: Refer to your ecopy Technical Consultant for more information on this type of implementation. Dynamic Integration with existing applications allow for easy access to address books, pre-definable subjects and notes, including the sender and recipient names. Dynamic integration enforces the same security standards and audit trails for s sent from ShareScan. Connectors can be configured for one step scanning and distribution for commonly performed tasks and functions. Scan and Mail Connectors can be configured to send an only to the authenticated user. Dynamically integrates directly with your Microsoft Exchange Server requiring little to no administration. Support for hosted (internet-based) Exchange servers via WebDAV. Support for network environments containing forests with multiple child domains and External Associated Accounts. Read receipt, delivery receipt, importance, and sensitivity are configurable options. The Connector can be configured to specify a search base below a base DN. Use UPN Format for user credentials. This enables the Connector to pass credentials in the User Principal Name. Dynamic Integration with existing applications via industry standard protocols. Search options may be specified using either the SAM account name attribute (with Microsoft Active Directory ) or the user ID attribute if you are not using Active Directory. Steps include: Select LDAP server type and settings, select search settings, select SMTP server, select user authentication settings, and configuration summary. users to simplify the scanning process through the use of basic data extraction and cover pages. Users can authenticate and access address books for easy sending, while minimizing the need for administration. Reduce the time spent typing and sending a message that the recipient can understand. For frequently used workflows, users can accomplish the task with one touch. Satisfies customer need to scan to personal inbox with one touch. Gives users the ability to access the Global address list and their personal contacts while securely sending the from their personal account, ensuring a complete audit trail. Allows for a secure and tight integration with Exchange when accessed remotely or over the Internet; not possible with traditional LDAP/SMTP integrations. Supports complex environments that arise when companies merge or outsource some (or all) of their IT infrastructure. Gives administrators and users the ability send s with the relevant context of the as they would from their desk. The Connector can be restricted or accessible only for specific users based on their position within Active Directory. Expands the flexibility of the Connector to integrate in environments configured to only accept the UPN format. Gives users the ability to access the Global address list and their personal contacts while securely sending from their personal account, ensuring a complete audit trail. Allows administrator to search based on pre-existing criteria. Wizard allows administrator to quickly configure the ecopy Connector for LDAP.
8 Security: SSL Support Scan and Mail Connector for Lotus Notes Communication between the LDAP Connector and the backend server is encrypted. Dynamic Integration with Lotus Notes offering continued support for Notes 8 as well as previous versions. Increased document security helps companies achieve compliance with regulatory and privacy acts as well as any internal security policies. Gives users the ability to access Global Address list and their personal contacts while securely sending from their personal account, ensuring a complete audit trail. ecopy Scan to Desktop Multiple recipient authentication Batching support File share support Allows user to scan directly to their pre-defined Scan Inbox or Home Directory for easy access from their PC for editing and mark-ups with ecopy PaperWorks as well as to Windows or Novell file shares and FTP. Ability to Authenticate when selecting multiple inboxes. Support for the ShareScan batching service. Ability to Store Images to a Windows or Novell Network Folder. End users can add value to the document they have scanned by using ecopy PaperWorks to edit or mark-up the document before sending or storing; or the document can be stored to multiple recipient inboxes, network folders, and FTP locations. Administrators can allow for multiple recipients and configure their authentication options. Ability to split documents based on blank page, number of pages, or file size. Ability to Store Images to a Windows or Novell Network Folder. FTP support Ability to Store Images to an FTP Location. Ability to Store Images to an FTP Location. Navigation Authentication options Auto sign up of users Support for configuration to a base DN Administrative Group Name Copy to user s inbox Multiple Domains Navigation is configurable by the administrator for each of the destination types. Support of Runtime, Logon As, and No Authentication. User s inboxes are automatically created when they authenticate or are selected as a recipient. Recipients are made available based on the environments directory service. The Connector can be configured to specify a search base below a base DN. The administrative group the service account belongs to, can use any group name. The Connector can be configured to store to a file share or FTP location, as well as to a user inbox simultaneously. Scan to Desktop supports multiple domains. Users can navigate file shares and FTP locations to select which folder to store the document. Gives administrators and users the ability to configure the level of authentication that fits with their workflow. User s no longer need to sign up, and administrators that have used scripts, no longer need to manage the userdirs.txt separately. The Connector can be restricted or accessible only for specific users based on their position within Active Directory. Gives administrators the ability to assign any existing group (or a group with the name of their choice) full permissions. Allows users to scan to a destination while storing a copy of the document to their or another user s inbox. Scan to Desktop supports multiple domains.
9 ecopy Quick Connect Destination List Indexing File Naming Data Base Integration ecopy Quick Connect, while providing scan to Windows Folders, Novell Folders, FTP Folders, and SMTP mail messages, goes far beyond this basic Scan to File. ecopy Quick Connect offers the flexibility of identifying the document or integrating into other systems by creating an intelligent file name and/or index file that can be built from picking values in lists, pulling information from disparate databases or from direct user entry making the level of integration highly flexible to fit with the customers business needs. ecopy Quick Connect gives administrators the ability to essentially build their own Connector into any application without the need to actually develop that integration. With user validation and access to the network based on network security policy, Quick Connect adds a significant level of flexibility to meet scanning needs. Quick Connect destination lists give the administrator the ability to configure a list of destinations to store and send the document in one transaction. These destinations include any combination of Windows and Novell folders, FTP, WebDAV folders, and SMTP messages. Creates a text index file (CSV, XML, TSV, or database format) associated with the scanned image containing index data for easy definition, storage, and retrieval from a network folder. Creates an intelligent File Name for easy definition, storage, and retrieval from a network folder. This File Name can be generated from any number of drop down lists fields, system information, as well as user input. Quick Connect supports Oracle, SQL, and Access databases for both accessing values to be used in file names, index fields, as well as the ability to store these fields back to the database. The scanned image can also be stored to the database as well as the file name and path of the stored document. Quick Connect is highly flexible to meet any needs when scanning to folders or business applications. While flexibly tying into those applications and validating users based on their network credentials, Quick Connect intuitively integrates scanning into virtually any business process or application. Highly flexible to enable users to carry out multiple actions in a single flow. Quick Connect index files enable virtually any application to upload the image file with the associated information contained in the output, allowing for seamless integration to other business applications. Allows third party, as well as internally developed applications, to retrieve index data from a file and store the associated image file in a document management system, repository, or database. The flexibility of the filename allows all of the pertinent information to be directly stored with the image itself for easy retrieval or integration into other systems by uploading. This enables ecopy Quick Connect to be used as a Connector into any number of business applications. Tighter integration with databases limits data entry mistakes and improves the integrity of the index information associated with the scanned image by providing that back end validation. Allows for dynamic data to be presented to the user at the copier or scanner.
10 Indexing and File Naming Configuration Create a File Name from Database Mapping Support of WebDAV Support of Data Publishing Scan and Fax Index and File Name Fields within Quick Connect can have the default values set as blank values as well as set as required. File Names can be generated from database fields. Administrators can map values used to create a file name to and from values within a database. Quick Connect supports scanning to web folders through the use of WebDAV. Quick Connect can now accept, leverage, and create XML for customer defined metadata fields. Dynamic Integration with servers that are used to send faxes. With access to address books, Pre-definable Subjects and Notes, including the sender and recipient names as well as the ability to configure express destinations that can be used like speed dialing. Dynamic integration enforces the same security standards and audit trails for faxes as if sending from the user s desktop. This gives allows administrators to configure both file name fields and index fields as required, forcing users to select a value prior to storage, ensuring the proper information is acquired. This allows the Connector to create file names with the same validation that can be used with indexing a document. Allows users to navigate and store to web folders as they would from their desktop. Allows the use of optional barcode and other customer defined metadata fields and store this in XML along with the image file. This can be used to trigger workflows with other applications. By sending faxes with these Connectors, users have access to address books and can easily send a fax while maintaining a copy of the sent fax in their personal records. Fax via Exchange Addition of a Keypad UI Support of WebDAV Support of External Associated Accounts (EAA) Support for configuration to a base DN Username format The ecopy Fax via Exchange Connector dynamically integrates with Exchange to look up and authenticate users, and sends the fax through the Exchange Server which transfers the fax to the fax server. The user experience has streamlined to make entering the fax numbers, subjects, and cover page notes very easy while also allowing the user to store numbers in the Internet address book. Support for hosted (Internet-based) Exchange and Fax servers via WebDAV. Support for network environments containing forests with multiple child domains and External Associated Accounts. The Connector can be configured to specify a search base below a base DN. UPN Format is applied for user credentials: This will enable the Connector to pass credentials in the User Principal Name. By dynamically integrating to Exchange, users are able to send faxes from their accounts with a complete audit trail associated with sending faxes directly from their desktop, much like . Simplified user experience is intuitive; making sending faxes quick and easy, while similar to sending from traditional fax machines. Allows for a secure and tight integration with Exchange when accessed remotely or over the Internet, where not possible with traditional LDAP/SMTP integrations. Supports complex environments that arise when companies merge or outsource some (or all) of their IT infrastructure. The Connector can be restricted or accessible only for specific users based on their position within Active Directory. Expands the flexibility of the Connector to integrate in environments configured to only accept the UPN format. Express Configuration The Fax via Exchange Connector can be Like speed dial, the Connector can
11 configured to have multiple express destinations. have pre-defined express destinations complete with cover pages and notes to commonly used fax recipients. ecopy Fax Via LDAP/SMTP Addition of a Keypad UI Configuration Wizard Search Options LDAP SSL Support Secure SMTP Support of Notes The ecopy Fax via LDAP/SMTP Connector dynamically integrates to corporate Directories to look up and authenticate users, and sends the fax through the SMTP Server. Fax via LDAP SMTP has a UI to streamline the user experience, designed to make entering the fax numbers, subjects, and cover page notes very easy while also allowing the user to store numbers in the internet address book. Steps include: Select LDAP server type and settings, select search settings, select SMTP server, select user authentication settings, and configuration summary. Search options can be specified using either the SAM account name attribute (with Microsoft Active Directory) or the user ID attribute if you are not using Active Directory. Communication between the LDAP Connector and the backend server is encrypted. Secure SMTP is supported, which enables a runtime SMTP authentication. Users must enter thier secure SMTP user name and password. The Connector will use the supplied credentials to authenticate with the SMTP server, while sending the . The Fax via Exchange Connector can be configured to have multiple express destinations. By dynamically integrating into these applications, users are able to send faxes from their accounts using their contacts and the Global Address list with the complete audit trail associated with sending faxes directly from their desktop, much like . Simplified user experience is intuitive; making sending faxes quick and easy, while similar to sending from traditional fax machines. Wizard allows administrator to quickly configure the ecopy Connector for LDAP. Allows administrator to search based on pre-existing criteria. Increased document security helps companies achieve compliance with regulatory and privacy acts as well as any internal security policies. Increased document security by controlling the ability of users to send outbound faxes and helps companies achieve compliance with regulatory and privacy acts as well as any internal security policies. Like speed dial, the Connector can have pre-defined express destinations complete with cover pages and notes to commonly used fax recipients. ecopy Fax via Print ecopy Connector for Open Text Fax Server, Right Fax Edition (formerly Captaris RightFax) Cost Recovery Values Available for ScanStation only, the ecopy Fax via Print Connector sends faxes via third party Fax print drivers. The ecopy Connector for Captaris Open Text Fax Server, Right Fax Edition dynamically integrates with the RightFax Server enabling users to authenticate, choose from the RightFax address books, and send faxes to recipients along with cover pages and notes. This dynamic, real time, integration allows the Connector to support RightFax billing codes directly from the scanning device while minimizing the need for administration. With Cost Recovery partner applications supporting ecopy Cost Recovery Protocol 3, the following information can be passed Enables users to quickly scan and fax from any ShareScan device. The dynamic integration allows users to send faxes easily and securely while the administration is carried out on the RightFax Servers. Users can enter their user credentials, Client and Matter into the Cost Recovery application and can be used by the
12 ecopy Scan to Printer Activity Tracking ecopy Scan to Copy ecopy ShareScan SDK ShareScan Document Services SDK directly to the Connector: i Authentication i Client and Matter i Billing codes Refer to the Cost Recovery vendor for product s supporting Protocol 3. The ecopy Scan to Printer Connector enables users to scan a document and send it to any network printer. Scan to Print supports activity tracking with the authenticated user when using Session Logon. For ShareScan embedded only, Scan to Copy allows users to make copies on their device without the need to leave the ecopy client or end the session. The ecopy ShareScan SDK enables users to develop a native integration between backend business applications and ecopy ShareScan. The ecopy ShareScan Document Services SDK enables developers to plug their own image processing and document handling services into the ecopy ShareScan workflow. RightFax Connector to authenticate the user, and apply the billing codes to the sent fax. Streamlining the scanning workflow and reducing the amount of data entry. This enables organizations to scan in one location and print in another. Easily replacing interoffice faxing, reducing transmission costs, and related network storage. Activity tracking maintains the audit trail of the authenticated user for this Connector. Users can easily make a copy from the same interface they are using to scan the paper documents into electronic formats. s of the ShareScan SDK include: i No knowledge of scanning hardware or image processing required i No additional scanning vendor SDKs are required i Industry standard Windows-based toolkit i Includes full suite of ShareScan components - Connectors can be developed and tested without a digital copier or scanner Write a single Connector that works with any ecopy-enabled digital copier/scanner. This enables developers to build services to be enabled for Connectors that can perform additional functions such as: Image enhancement or modification Page separation and page removal Document building and file conversion
13 ShareScan Document Management Connectors ecopy Connector for Microsoft SharePoint ecopy Connector for Autonomy imanage (formerly Interwoven) WorkSite Cost Recovery values Indexing Configuration Trusted Login Remove need for Impersonation Password Dynamically integrates scanning devices with Microsoft SharePoint through the use of web services ensuring that no additional software needs to run on the SharePoint Server. Sites, Document Libraries, Lists, and Folders, are intuitively displayed to users based on their credentials ensuring security and rights within SharePoint are upheld. Content types and columns are displayed dynamically in real time to ensure accurate storage to SharePoint. Intuitive Navigation allows users to filter the list of sites, sub sites, and areas to streamline SharePoint Navigation and storage to the appropriate area. Dynamically integrates scanning devices with WorkSite. WorkSite areas are intuitively displayed to users as they are within DeskSite and FileSite. Based on the user authentication, the user is presented with their WorkArea (Recent Folders, Matter Worklist, My Matters, My Favorites, and WorkSite Explorer) specific to their permissions Flexible indexing can be configured to have as much or as little user interaction as necessary. With Cost Recovery partner applications supporting ecopy Cost Recovery Protocol 3, the following information can be passed directly to the Connector: i Authentication i Client and Matter Index fields can be filtered in the configuration of this Connector allowing the administrator to determine which fields are displayed in the UI of the scanning device. This allows fields to be displayed individually whether they are required or not. Trusted login can now be configured without requiring the entry of an impersonation password. Intuitive and easy-to-use, users can store documents into the appropriate SharePoint containers directly from the scanning device. Intuitive and easy-to-use, users can store documents to the appropriate matter folders, indexed and stored in real time for immediate access at their desks. Users can enter their user credentials, Client and Matter into the Cost Recovery application and can be used by the WorkSite Connector to authenticate the user, and search the WorkSite repository for the workspace and folders. Streamlining the scanning workflow and reducing the amount of data entry. Users will only see the index fields that are relevant to their business, further streamlining the scanning process. Administrators no longer have to provide elevated privileges with the impersonation password and can rely on standard trusted login credentials.
14 ecopy Connector for Livelink ECM-eDOCS DM (Hummingbird Enterprise DM) Cost Recovery values ecopy Connector for EMC Documentum Content Server Failover support ecopy Connector for Livelink ECM (Enterprise Server) Express profiles Dynamically integrates scanning devices with Livelink ECM-eDOCS DM (Hummingbird Enterprise DM). Allows users to index and store documents in real time based on the user authentication and profiles. Flexible indexing allows users to perform lookups to validate any information stored to the DM. Cost Recovery partner applications supporting ecopy Cost Recovery Protocol 3, the following information can be passed directly to the Connector: i Authentication i Client and Matter Refer to the Cost Recovery vendor for product s supporting Protocol 3. Dynamically integrates scanning devices with EMC Documentum Content Server (Certified Designed for EMC Documentum). Documentum cabinets and folders are intuitively displayed to users with the ability to filter/search for the appropriate area. Based on the user authentication, the user is presented with their Cabinets, Subscriptions, and Folders with access specific to their permissions. Flexible index configuration can be configured to have as much or as little user interaction as necessary. The ecopy Connector for EMC Documentum supports secondary Connection Brokers, allowing the Connector to automatically redirect to a secondary broker when connecting to the Documentum repository. Dynamically integrates scanning devices with Livelink ECM Enterprise Server and Document Management, ensuring real time storage and indexing to the Livelink repository. Livelink work areas are intuitively displayed to users as they are from their desk, The user also has the ability to navigate through Livelink based on their user permissions. Allows administrators to pre-configure scanning, storage, and index settings. Users at the device can scan and store the document by simply pressing the Connector button on the main screen and then clicking Next. Intuitive and easy-to-use, users can store documents with the appropriate indexes and store in real time for immediate access at their desks. Users can enter their credentials, Client and Matter into the Cost Recovery application and can be used by the edocs DM Connector to authenticate the user, and then index the document. Streamlining the scanning workflow and reducing the amount of data entry. Intuitive and easy-to-use, users can store documents to the appropriate cabinets and folders, indexed and stored in real time for immediate access at their desks. Continuous uptime and Connector performance for users in critical environments. Intuitive and easy-to-use, users can store documents to the appropriate Projects and folders, indexed and stored in real time for immediate access at their desks. Streamlines the scanning process by allowing one button storing to specific containers within Livelink for commonly scanned documents.
15 ecopy Connector for Canon imageware and iwdm Active Directory Folder Creation Dynamically integrates Canon scanning devices with Canon imageware Document Manager and/or iwdm. Cabinets are Folders are intuitively displayed to users as they are within the imageware/iwdm desktop application. Based on the user authentication, the user is presented with their Cabinets and Folders specific to their permissions. Flexible indexing can be configured to have as much or as little user interaction as necessary, with the ability to populate defaults and define what indexes to use. The ecopy Connector for Canon imageware Document Manager and iwdm supports Active Directory authentication. The ecopy Connector for Canon imageware Document Manager and iwdm supports folder colors and the creation of new folders within the document manager. Intuitive and easy-to-use, users can store documents to the appropriate cabinets and folders, indexed and stored in real time for immediate access at their desks. Users can authenticate to imageware and iwdm using their standard network username and password. Users have the ability to create new folders and select the appropriate color directly from the scanning device.