FUEL DISTRIBUTION SYSTEM

Transcription

1 Software developed by fuel people for fuel people Modules and Interfaces

2 Table of Contents Continued Training E-Commerce Web Services Dashboard Mapping and Routing Electronic Payment Processing ArchiveXpress Seamless Truck System Interfaces MOGO (Mobile Office on the GO) Credit Checks Profit Recovery Remote Tank Sensors QuickBooks G/L Interface Fixed Assets ODBC General Ledger Inventory Accounts Payable Payroll Value Powerful and Affordable Flexibility Adapts to your Needs Profitability Maximize your Earning Potential 2

3 Continued Training There will always be changes in our industry which will require on-going enhancements to your fuel software. RCC has developed training sessions to meet the needs of customers who want to stay current on what their software has to offer and keep on the cutting edge of what is new or added to further enhance their RCC FDS experience. In addition to attending one of the several annual FDS Customer Seminars, we have developed on-going training options: Webinar Sessions We have special live inter-active webinars on specific topics led by one of RCC s trainers covering one or two of the many different functions per session. We ve done this in an effort to bring together our users in an affordable forum, free of airfare, hotel and other expenses involved with an on-site trainer or sending your personnel to our location. Your company can register for any or all webinars and have as many employees as you wish join the training using one phone line. All you need is access to high speed internet or a phone. See our web-site for information and registration on upcoming classes. On-Line Training Module We have also recorded training sessions and include them in a video module that you may purchase to use for refresher training or for new hires. These webinar recordings can be used 24/7 from anywhere you have internet access! You can view instructions on any of the modules, FD, G/L. A/P, IN, F/A when it is convenient for you or your staff. The only thing constant is change. On-Line Training Module Includes: Fuel Distribution -Daily work -Enter sales, meter readings -Enter cash receipts -Print journals/inventory/posting -Uploads, customer inquiry -Delivery, service and readings -Prepare, approve, download print deliveries Accounts Payable -Daily work- purchase orders -Purchases- purchase maintenance -Pay Invoices -Overview of reports General Ledger -Daily work -General ledger account inquiry -Overview of reports Inventory -Inventory adjustments -Overview of reports -Inventory item maintenance Payroll -Daily Work-time tickets 3

4 E-Commerce E-Invoice Customers can be invoiced electronically. E-Statement Statements can be ed directly to customers who have requested this, reducing paper and postage expense. your customer or vendor direct from your screen by clicking on the person you want to . SWO Calls Scheduling When entering a Service Work Order, the information can automatically flow to your Calendar for scheduling. (Date & Hour) New to Version 9.1 Texting With E-Commerce, LetterWizard now has the ability to send an to a customer, driver, vendor, or employee, using a template or text you provide Not only can you send them an , you can send a SMS text message to their phone as well. 4

5 Web Services Your customers can view their location information, account balance, invoices, and past transactions on-line as well as contracts, remaining balances and gallons (password required). Customers can also request service work and deliveries, pay by credit card or electronic draft. Making payments on-line means YOU CAN BE PAID 24 HOURS A DAY, 7 DAYS A WEEK, increasing your cash flow. Customers are requesting this service as a convenience for them. In a short time, this module will save your company time and money. You and authorized personnel can also look up customer information on any account from anywhere in the world with a higher level password. Your computer system is updated immediately with payments from customers. Your customers can be linked to the inquiry function from your website. 5

6 Dashboard Internet access to a snapshot overview of your company(s) Benefits Instantaneous company overview each morning View supply forecasts, receivables, inventory, sales and profits on one screen plus much more Extremely easy to use Specifics User login and security ensures what can be viewed by company personnel Data that has changed will be downloaded to internet server at time intervals determined by you Drill Downs Information is literally a click away Click on chart to view a break down of the data Click on break down to see more detail User Defined Charts Report Builder available to design your own reports or charts Predetermined templates available and add your own Enter different dates, categories or other field ranges to see a new representation of your data quickly 6

7 Mapping and Routing Locate Customers Find locations of customers and driving directions from Maintenance, Inquiry, Service Work Orders and more Estimate time of arrival or duration of travel Plot whatever customers you wish or down load your delivery preps to mapping to give directions to your drivers Optimize Routes Put your deliveries in the most efficient order Optimize your efficiency Once you have your scheduled and unscheduled deliveries, just hit a button to optimize the route of each driver Optimize by loads Distribution of Customers Look at distribution of routes, categories, location types and more Electronic Payment Processing EFT. Credit Cards. Check Scanning. Auto-Payments Services Electronically debit checking or savings accounts Convert paper checks to electronic transactions Automate budget payment plans Direct deposit payroll Swipe or manually enter credit card payments without special terminals Electronically represent NSF checks Store check images with RCC s ArchiveXpress Benefits Reduces administrative costs Increases cash flow Fewer trips to the bank Fewer NSFs Customers love the convenience Saves on postage, billing costs Features Online verification of credit cards and checks Check guarantee program available Set up on-line payments 24/7 with RCC Web Inquiry Deposit to any account, any bank Interface with other accounting packages Easily schedule recurring payments Retain images of checks with RCC s ArchiveXpress Competitive credit card rates 7

8 ArchiveXpress Paperless Office Delivery Retrieve copies of deliveries with signatures (dependent on hand-held vendor) Keep images of scanned in checks Once scanned, checks are eliminated from further handling Benefits Automatically keeps images of statements, invoices and reports and attaches them to their respective customer account. No more filing! Retain A/P checks, payroll or other forms. Scan in pictures, sketches, gas check forms, completed service work orders, tickets, contracts and more! Completely seamless integration with FDS The advantages are many with this cutting edge technology! Seamless Truck System Interfaces Specifics interface with a wide variety of industry specific cab mounted units. The options and possibilities are as varying as how your company is run. Ask us to put you in touch with customers that have first hand knowledge of the truck system that interests you. 8

9 Mobile Work Station for your vehicles Call today to speak to our staff and see how MOGO can change how you run your business! 1(800) Delivery Service Work Orders Handle all of your budgets, contracts and pricing on the go. Automatically images delivery tickets. Manage your SWO s, including Gas Checks and Lease Agreements, and make necessary changes on the go. Customer Inquiry Cylinder Exchange Look up all customer account information, including delivery history, payments and notes from the field. Keep track of your cylinders by either bar coding or tracking by count. Meter Readings Easily key in and upload meter readings. 9

10 Credit Checks Raising the Red Flag You can now run a credit check right from your RCC FDS by simply checking a box! Located on the Delivery, Service & Reading screen or from customer maintenance there is a box for credit checks. From criminal records and identity verifications to manual reference checks and rental histories, Trak-1 will provide fast, accurate and legally compliant management reports to take the subjectivity out of leasing decisions. With an advanced scoring model and comprehensive information, Trak-1 clients reduce risk, increase profits and improve efficiency. Services Obtain information from over 1 billion records nationwide Appropriately assess credit to reduce risk Assess nationwide eviction and bad check reports and more Profit Recovery Recouping Lost Revenue Because positive cash flow is critical to the successful operation of any business, RCC has selected three leaders in the collection world, that will help recover money owed to you. Now you have a solution for your slow and non-paying customers

11 Remote Tank Sensors Avoid costly run outs and increase drop efficiencies RCC interfaces with these six elite industry leaders to handle your remote sensor needs. Please contact these vendors for more information QuickBooks G/L Interface Though RCC recommends that you purchase the full system, including our General Ledger, we realize this is not always possible. Therefore, we have an interface available for our customers who use QuickBooks with their RCC System. 11

12 Fixed Assets Track your Capital Equipment Calculate Monthly Depreciation Are you looking for an integrated, comprehensive and affordable way to manage your assets? Track Fixed Assets This is an efficient, cost-effective method to track fixed asset inventories of capital, equipment, tanks, vehicles, trenchers, regulators, buildings, bulk plants and more. Monthly Depreciation You can also calculate monthly depreciation which is easily viewed with reports and automatically sent to the General Ledger if required. If you like a precise picture of your company s physical assets and financial statements, this may be the module for you. Maximize your tax savings and minimize insurance payments with efficient accurate depreciation of your fixed assets. O.D.B.C Open DataBase Connectivity This module enables the export of data for report customization from virtually every field in your RCC System into multiple tools such as Word, Excel, Access, and Crystal Reports. 12

13 General Ledger Balanced and Timely Accounting Data General Ledger summarizes your accounting data to show you where your money is coming from and where it s going. With the added flexibility of customized financial statements, you ll have up-to-date results on your company s net performance in any format you choose. A comprehensive accounting application with these standard functions: General Ledger accounts are set up as asset, liability, etc. Enter debit and credit transactions Cents and quantity statements Post recurring entries Print general ledger journal reports Print general ledger and activity report Print trial balance Print customized income statement, balance sheet Perform automatic clear, close and consolidation of accounts Maintain a general ledger accounts file and a recurring entries file Design financial statement formats Print chart of accounts Print recurring entries list Income and expense can be calculated Plus choices and flexibility: Allows general ledger account inquiry for instant information access Maintains general ledger accounts with activity balance for thirteen accounting periods Maintain multiple years and budget figures for each account Maintains quantities for current and past years by period for each account Consolidates general ledger files for hierarchical department / division/company structures Offers custom financial statements without program modifications by means of user-formatted report control file Provides both budgetary and historical comparison on statements Offers multiple general ledger period posting and processing Accommodates twelve-character, alphanumeric account numbers Provides automatic balancing control during data entry to ensure debit/credit balance 13

14 Inventory A comprehensive accounting application with these standard functions: Print sales analysis report Plus choices and flexibility with these features: Allows inventory item inquiry for instant information access Provides valuation by LIFO, FIFO, and average cost methods Print status report Print price list Print alert report Process quantity adjustments Print margin report Maintain an inventory file Print valuation report Print detail list Perform automatic month and year-end maintenance Inventory that show General Ledger account numbers Inventory transfer function added through Fuel Distribution Transfer analysis report provides detailed information in regard to the transfer/depletion of product into/out of tanks servicing meters Temperature compensation Sell by serial number and UPC code Allows on-line updates of inventory items via FDS and accounts payable Provides automatic inventory alert information by established reorder point, and estimates cost of new stock requirements Process manual inventory adjustments and prints inventory adjustments log Maintains on hand, on order and committed balances Allows for multiple pricing structures Provides physical inventory report sorted by bin location Offers parameter selection on inventory reports by item, product category and activity level Provides password protection for data security Ability to separate your inventory by warehouse 14

15 Accounts Payable Cash Management and Expense Control Accounts Payable allows you to measure the impact of your companies cost distribution and cash flow requirements. You ll manage your cash and control your expenses with flexibility in payment processing. A comprehensive accounting application with these standard functions: Enter purchases and purchase orders Enter miscellaneous debits Auto PO numbers can be generated Print purchases journal Print miscellaneous debits journal List open invoices Print cash flow report Print vendor analysis report Plus choices and flexibility: Process prepayments, partial payments, manual checks and installments Prepare checks Immediate check printing Maintain a vendor file and an open item file Print vendor list and mailing labels Perform automatic month and year-end file maintenance Amount on checks prints out in long hand Allows vendor and open item inquiry for instant information access Ability to use a temp vendor for one time payment Provides multiple period general ledger processing on invoices, material requests and debit memos Automatically generates bar coded labels for inventory purchased Provides an automatic interface to general ledger for unlimited expense distribution 15

16 Payroll Paycheck and Expense Control Meet government reporting requirements as you pay your hourly and salaried employees. Payroll not only processes checks but allows labor expense distribution and reporting by department and job for complete control. A comprehensive accounting application with these standard functions: Enter time tickets Print W-2 s Print time tickets journal Print 941 Report Print miscellaneous payroll journal Print employee salary report Print payroll edit Print employee pay raise Prepare checks history report Print checks or direct deposit Perform automatic quarter and Print check register year end file maintenance Print withholding report Maintain an employee file Print department report and a department file Print quarterly unemployment report Five raise and earning Print quarterly withholding report history places Print sick leave and vacation Process manual checks report Third party sick pay Print employee list and mailing labels Payroll advance Post expenses to General Ledger Check reconciliation Plus choices and flexibility with these features: Allows employee and department inquiry for instant information access Offers processing of payroll including: - Regular, overtime and double-time for hourly employees - Salary pay for salaried employees - Piecework, tips - Sick and vacation days can be updated automatically, warning boxes if sick or vacation is used up - 9 standard and 9 miscellaneous deductions per employee - 9 taxable and/or nontaxable other pays per employee - Option for fixed federal, state and local withholdings which can hold a minimum dollar amount or percentage - Multiple rates and states - Commissions can go direct to payroll Processing of payroll input and reports by multiple companies, divisions or groups Offers optional manual check processing General Ledger interface for posting labor cost data and pay day liabilities Job Cost interface with labor input by job, department and expense class Provides user access to tax tables for annual rate change Allows parameter selections on reports Provides password protection for data security Electronic banking, direct deposit of employee checks 16

17 RCC- North 211 S 10th St, Bird Island, MN RCC- South 628 Gadsden Hwy Birmingham, AL

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