SKY-ERP Data Sheet. - a comprehensive ERP solution for Outdoor Infra Management SKYSOFT CONSULTANCY SERVICES PRIVATE LIMITED

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1 SKY ERP - a comprehensive ERP solution for Outdoor Infra Management SKYSOFT CONSULTANCY SERVICES PRIVATE LIMITED

2 Skysoft s Outdoor Infrastructure Management software is designed to manage and control the unique business operations of any Outdoor Infrastructure Management Companies such as Outdoor Advertising Company. The system offers a full complement of features that address the specific needs of Sales, Accounting, Operations and Management, and provides a comprehensive business management solution for an Outdoor Advertising company. Sales personnel are able to quickly find available locations that meet a customer's requirements, and produce eye-catching. Reports inform sales reps when contracts are due to expire, and contract renewal letters can be automatically generated from the system. The system manages all aspects of accounting for an Outdoor Advertising company. Contracts are processed through the system, and rental invoices are generated on specified cycles. Commercial and production invoices can also be generated on request. Revenue and direct costs are tracked by location. The system also manages all aspects of lease payments, including percent of revenue lease payments and amortized lease expenses. Profitability can be tracked and reported for each lease. The Outdoor Advertising system provides operations personnel with a posting schedule, and produces posting orders. Actual posting can also be tracked and reported. A Utilities Cost Analysis report provides information regarding the power cost (usage) of each location. The management staff will also benefit from the in-depth analysis reports that are produced by the Outdoor Advertising system. Reports include forecasted revenue reporting, projected lease liability payments, sales rep performance analysis and sales analysis reports by market, product and advertiser. Skysoft s Outdoor Advertising system interfaces with General Accounting modules, Fixed Asset & Payroll to form a complete business solution. Copyright Skysoft Consultancy Services Private Limited 2

3 PRODUCT HIGH LIGHTS Developed in a State of art Technology a 3-tier web based architecture. Support Multiple Branches Support unlimited User Full blown password & operator permission for each screen & each function within the screen Integrate the entire application with Online approval to enable Paperless Office Ability to send information & reports on . Ability to export the data to MS Word or MS excel Encrypted and secure data transmission between the branches Fully parameterized the key fields to customizable by the user on their needs. Fully integrated, yet modular, which helps to enhance and maintain the application in a longer run. Extensive reporting options on each module. All fields are completely user-friendly with Browse or select option as much as possible On-line sensitive help will be provided through out the application Extensive user and administrator training will be provided. Audit trail and alert option will be provided Voucher Entry Control is an important feature which can be used to control the numbering of all types of vouchers, documents by defining the restart basis (ie., daily, weekly, monthly, yearly or carry forward) Bundled with one-year Advance Technical Support services. Optional Post warranty support services. Copyright Skysoft Consultancy Services Private Limited 3

4 SKY-Outdoor ERP is an industry specific ERP Software which handles end-to-end activities of any outdoor site/property maintenance. The objective of using this application is providing timely and speedy information to take appropriate decision at right time. This application has been modularized as below and is integrated to each other. Lease Property Management Hoarding Management Contract Management Mounting & Infrastructure Management Purchase Billing Inventory Fixed Asset Financial Accounts (General Ledger, AR & AP) HR & Payroll System Administration Copyright Skysoft Consultancy Services Private Limited 4

5 Lease Agreement Management PRODUCT FUCNTIONALITIES This module enables to maintain all the leased property and the payment schedules. Enable to document the information about the leased property. Enable to tract the payment schedule Ability to maintain the variable lease rates to be scheduled over the life of the lease. Allows lease expenses to either be taken when the lease payment is made or amortized over the payment period Enable to maintain the schedule of the payment Enable to make payments against the schedule of the lease contracts Reports Ability to generate Lease contract Register location wise Lease Payment schedule Location wise / period wise Lease Contract Expiry statement Site Management: This module enables to capture and maintain all the details about the site which includes current usage, capacity utilized and many more information Maintain information about each display location viz., Information about line of sight Unlimited number of user-defined location characteristics (near school, inbound to vacation attraction etc) can be defined on each location Ability to classify the location in Area wise, Media wise Allows storing the location map in GIF file. Enable to store the picture of the location Enable to define multiple types of utilization such as (Painted boards, Vinyl board, Bus Shelters etc) Enable to classify the location on Area wise Standard Price Structure Generate various analysis report viz., Location listing by location code wise. Location availability Report Location wise billing analysis report Location wise Payment analysis Report Copyright Skysoft Consultancy Services Private Limited 5

6 Forecasted revenue report location wise, Advertiser wise Utilities cost analysis report analyzing illumination cost, maintenance cost etc. Project cost report for the erection of the infrastructure Contract Management: This module enables to manages all the Sales Contract with the customers Ability to document all the sales contracts with various parameters Enable to maintain multiple media types, markets and display period on a single contract Support discounts & agency discounts Allows for processing of advance payments and automatically applies advances to later invoices. Allows sales and commission for a contract to be split between one or more sales reps. Ability to maintain about the product displayed. Tracks the booking and renewal status of the contract Allows locations to be assigned as contracts are entered Produces Pre-billing reports listing contracts scheduled to be billed. Prints invoices location wise Provides option of aging invoice in the A/R system using the invoice date or the starting date of the billing period Automatically allocates and tracks revenue for each location Ability to post the value into General ledger as differed revenue income when billing period spill over to the next financial year. Provides a commercial invoice routine that allows invoices to be created for goods and services other than rental display contracts. Allows for the processing of Credit memos, with optional adjustment to the customers Reports Ability to print Billing status report, summarizing the amount billed and amount remaining to be billed for each contract. Ability to generate Forecasted Revenue Report by Salesman, Media type, Location wise etc Ability to generate Contract Expiration report on various categories viz., Location wise, Customer wise, Sales rep wise etc. Copyright Skysoft Consultancy Services Private Limited 6

7 Enable to generate Renewal Remainder letter Mounting & Infrastructure Management This module enables to manage and update the day-to-day operation of the Site Maintenance Enable to log all task created from various units regarding Site Maintenance activities Allocation of the resources and update the status of the task on a regular basis To execute the task, if it requires material, then to raise intend for the materials on site wise, project wise Ability to schedule for the Daily inspection of the site Update the feedback from the inspection and also provides option to create task in the event of any misfit found in the inspection. An ERP for an Outdoor Infrastructure Management Companies Enable to generate one or more job card for every task to execute where be allocating the resources, Materials on loan basis. So that after consumption, the balance materials to be taken back and consumed materials will be treated as cost/expenses to the project/order. Regular Job Card update Ability to create work order to execute the work through sub contract. Keep a track of EB Meter reading based on the leased agreement and payment made towards the consumption. Reports List of Pending Job order List of pending bills to certify Maintenance schedule Report on contractor wise/ location wise Purchases This module enables to manage and update the day-to-day operation of the Site Maintenance Enable to create various type of Purchase order such as Traded Site P.O : This sort of P.O s used in the business on a strategic basis, we may need to hire a site or subunit on a temporary basis either specific to the project or order from a 3rd party. Marterial P.O. : Enable to consolidate all intends and do a plan raise Purchased order to various vendors. Work Orders : Enable to create work order on a project basis or on a maintenance task basis. Copyright Skysoft Consultancy Services Private Limited 7

8 Purchase Bill accounting (i.e., either direct bills without GRN Reference or against one or multiple GRN References). Ability to generate Purchase return for all sort of purchases such as traded site, Material, Work order etc. On Approval posting to Financial Accounts For the asset purchases system enables to post the details on to the Fixed Asset module. Billing This module enables to generate periodic invoices against the contract and other adhoc services which may arises on time to time basis Enable to account Sales Order which may arises on a adhoc basis apart from the sales contract Generate invoices against the Contract or from the Sales Order. System provides the ability to create and account Sales return against contract/sales order. On Approval posting to Financial Accounts Inventory This module enables to keep track of all issue and receipt of materials. These transactions are classified as Returnable goods or Non Returnable Would able to define multiple stores. Non returnable Receipt GRN (against P.O or without P.O direct purchase) Stock Transfer Receipt Returnable Issues Issue to sub contractors against work orders Returnable Receipts Receipt from customers against Sale order or work orders Non returnable Issue Reports would able to generate various reports as follows: Material Receipt Register (order wise/ Job work wise) Material Issue Register (order wise/ Job work wise) Stock Register Stock Statement Consumption statement location wise Ability to create a reorder advice based on minimum reorder level. Physical Inventory Variance Copyright Skysoft Consultancy Services Private Limited 8

9 Fixed Asset Fixed Assets Configuration: Enable to define various Fixed Asset Types and map it the corresponding GL. Account. Asset Depreciation (Company Law / Income Tax) Asset Transaction User defined Depreciation Percentage as per the Company Law and Income Tax Enable to define Straight line method or WDV Enable to define Asset with unique ID on each asset purchase and maintain branch wise & location wise Ability to calculate Straight Line Method or Written down Value method Also keep track of increase and decrease in the value of various fixed assets as a result of Selling or Scrapping of Assets. Ability to provide accumulated Depreciation values. Ability to maintain Insurance details, Warranty & Maintenance details Splitting of an asset into one or more multiple component, but still maintain the history Transfer of assets from one entity to another entity Financial Accounts (General Ledger, AR & AP) Financial Accounting is the nucleus of the entire ERP fully integrated with effective control would able to maintain multiple years of data developed in a pragmatic approach complies with all statutory norms. Voucher Management General Ledger & Sub Ledger Accounts Payable Accounts Receivable Would able to configure multiple CV,BV & JV daybooks Would able to define any number of GL accounts with multi-level hierarchy. Would able to account transaction on Sub ledger, Cost center & project base accounting Any branch can account any other branch bills & payments. No separate TDS entry is required BRS, Cash flow statement Budgeting Many more features and exhaustive reporting option Copyright Skysoft Consultancy Services Private Limited 9

10 HR & Payroll HR & Payroll module has various sub modules such as: Portfolio Management Leave Management Loan Management Payroll Pay Revision Statutory addresses the flexibility and diversity to cater to the most complex and unique payroll requirements such as: Employees professional and personal details Leave definitions & management, Employee Loans issue and recover No limitation on number of earnings & deduction can be configured Ability to define Duty roaster for any number of shifts Over time calculation User defined Pay slip & salary registers Statutory compliance on PF, ESI, Income Tax, professional tax & Labour reports. Would able to maintain and retrieve multiple years of data Integration with Bio-metric equipments Integration with Financial accounts. 11. System Administration & Control This is an important module, which does the job of administration of the entire application. Following are the various features available in this module. System Administration Role creation User Profile definition User Authorization CONTROL Calendar Definition Module Closing Year Closing Tax Definitions Organization Configuration parameters Copyright Skysoft Consultancy Services Private Limited 10

11 TECHNOLOGY SKY-ERP has been developed in a State-of-art Technology in complete web based 3-tier architecture as follows:- Layer Application O/S User Interface Internet Explorer Windows Web Services Internet Information Server Windows Application Layer Dot Net Frame Work Windows Data layer Oracle Windows/ Linux Skysoft Consultancy Services goes even further to bring you not just the best software but total, customized, integrated solutions- with the services to back it up. Our services include: Extensive Training to staffs on SKY-ERP Post sales Support Business Intelligence Solution Mobile Application Development Product Integration Web Portal Development Copyright Skysoft Consultancy Services Private Limited 11

12 Client Testimonial SKYSOFT CONSULTANCY SERVICES PRIVATE LIMITED Old No.39, New No.83, 7 th Avenue, Ashok Nagar, Chennai Tel.: , Copyright Skysoft Consultancy Services Private Limited 12

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