25 June 2015 I Noon

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1 Republic of the Philippines Department of Finance INSURANCE COMMISSION MAN!LA BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION The Insurance Commission (lc), through its Bids and Awards Committee (BAC), invites all interested suppliers, which are registered in the Philippine Government Electronic Procurement System (PhilGEPS), to submit their lowest price quotation on the items listed below, subject to the conditions stated herein, and submit their sealed quotations duly signed by their representatives not later than 25 June 2015, 12:00 Noon: NAME OF PROJECT Digital Queuing System PURCHASE REQUEST/REF. NO LOCATION APPROVED BUDGET DELIVERY PERIOD BRIEF DESCRIPTION DATE/TIME OF OPENING OF SEALED QUOTATION/S lc Building,1071 United Nations Avenue. Ermita. Manila Three Hundred Twenty Five Thousand Pesos (Php 325,000.00) Thirty (30) Days The procurement activity calls for the delivery and installation of a Digital Queuinq Svstem for lc. 25 June 2015 I Noon The SEALED QUOTATION ENVELOPE with the enclosed REPLY SLIP and required documents enumerated therein must be submitted to the Bids and Awards Secretariat in the contact information below: Contact Person Office Address Telephone Numbers Address Ms. Leila C. Espineli, BAC Secretariat Head Ground Floor, lnsurance Commission Bldg., 1071 United Nations Ave., Ermita, Manila o 70 local , I TJune 2015 Bids and Awards Committee

2 TERMS OF REFERENCE I. SCOPE OF WORK A. To provide delivery of hardware, software and installation for the following: Item Number Descriotion Quantitv Total Duration Digital 1 Queuing Svstem months B. To provide three (3) years warranty on parts and services. The contractor must be able to install/configure and provide within three (3) years, a service unit of similar model or compatible model of the items installed in case of equipment wear and tear. C. Training The contractor must be able to conduct in-house training of the basic installation/configuration of the equipment under maintenance as required by tc. D. Documentation The contractor must be able to provide documentation of the setup design of equipment and step-by-step procedure of the changes to configuration and installation to be provided. II. TECHNICAL SPEGIFICATIONS Item Number,l Hardware: Specifications Statement of Compliance o One (1) PC Server - Processor: 4th Generation lntel Core i5 Processor with lntel Chipset ( GHz, 3MB cache 2 cores) - Memory: At least 4GB DDR3 Memory max up to 8GB - Motherboard: Must have built-in communication/serial Port - Video Card Memory: Minimum dedicated 1GB - Resolution: 1920x1080 Supports DualMonitor (1 VGA and 1 HDMI) - Monitor: At least 20' LED-backlit widescreen anti-glare (same chassis color and brand) - Hard Disk: Minimum of 1TB SerialATA< 7200 rpm - llc lnterface/s: Front: 4 USB and 1 microphone in, 1 Headphone Back: 6 USB port (with at least 4 USB 3.0), 1 Display

3 Item Number Specifications port, 1 audio port out, 1 power connector, 1 RJ 45 Network Integrated Gigabit Ethernet, Wireless LAN card ( blgln compatible with any access point device - lnput Devices: 1-Keyboard (USB), 1-Mouse USB optical mouse with scrollwheel; mouse pad included - Chassis: Slim desktop or Mini tower Statement of Compliance One (1) Thermal Ticket Printer with auto cut interface and table top plastic case - Prints date, time and ticket number of the client - Ticket roll size: 57mm x 25m - With programmable ticket layout for each type of service Accessories - One (1) HDMI Splitter (1 HDMI input port to 4 HDMI output ports) - Ten (10) rolls thermal paper (57mm x 25 m) - UPS (300 Watts/ 500 VA, lnput 230 V / Output 230 V, at most 10 kg net weight) 2 Software: MS Windows 8.1 Pro 64-bit (OS pre-installed license, MS Windows CD installer, recovery disk, driver installer and reference manuals must be included) One (1) Server License Digital Queuing System - Allows multiple transactions for each clienuticket - lncludes priority settings for each user to automatically call the next client based on each service's priority level. - Stores all information needed for generating reports. - Generate reports with graphs including performance of service agents and statistics for different services. - Allows user to specify a date range for the generated report - Allows exporting reports to Word, Excel, or PDF - Monitors current queue status real time. Six (6) Virtual Controller licenses for servicing counters - Can be installed on a PC and can be connected to the server Queuing System - wl capability to call next client to be served - Can monitor current queue status - Allows cancellation of tickets for no-show clients and call the next client to be served One (1) Multimedia Display Software

4 Item Number 3 Warranty: Specifications Capable of dividing the LCD TV into several sections: Queue Status, Current Date/Time, display company logo, scrolling text and play video files or other an nou ncements/advertisements. lncludes functionality to allow clients to design their own display layout Allows client to create multiple display layouts and switch between different designs Supports adding 2 or more "Multimedia" panels to play 2 or more videos simultaneously Auto resize feature to maximize the display on different TV resolutions Supports wide variety of video formats including: avi, divx, mpeg, mpeg-ts, mp4, QuickTime Movie (mov), 3gp, Matroska (mkv), webm, DVD-Video (vob), Flash Video (flv), ogg, Real Media (rm), Windows Media( wmv), DigitalVideo (dv) Allows client to install additional codecs to support more video formats Supports displaying image slide shows and animated GlFs Supports scheduled play list on multimedia panels Supports inserting images/icons on ticker panels Statement of Compliance Three (3) years on parts and services. The contractor must be able to install/configure and provide within three (3) years, a service unit of similar model or compatible model of the items delivered/installed in case of equipment wear and tear. III. SPECIAL CONDITIONS Qualification of the Supplier 1. The contractor/company should be duly registered with the Ph IGEPS; 2. The contractor should be a holder of a valid business license from relevant government agencies; tv. GENERAL CONDITIONS 1. All entries in the quotation must be typewritten in a company's letterhead, duly signed by the contractor or its duly authorized representative.

5 PHILGEPS Registration Certificate shall be attached to the quotation upon submission to the Bids and Awards Committee Secretariat. Price validty shall be for a period of thirty (30) days from the submission of quotation. For verification purposes, the bidder with the lowest bid shall be required to present the original copy of the submitted required documents, specified in the REPLY SLIP, including mayor's permit, DTI business name registration and/or tax clerance certificate, as appropriate. The lc reserves the right to reject any or all Quotations/bids, to annul the procurement process, to reject all Quotations/Bids at any time prior to contract award, without thereby incurring any liablity to the affected Bidder(s), and to accept only the offer that is most advantageous to the Government. V. LIMITATION OF LIABILITY 1. Subject to the lnsurance Commission's obligation to pay the price to the Contractor, either party's liabiity in contract, tort or othenrise (including negligence) arising directly out of or in connection with the Terms of Reference and every applicable part of it shall be limited in aggregate to the Price. VI. TERMINATION The agreement between the lnsurance Commission and the Contractor shall be effective upon its approval by the former and acceptance by the latter, and shall continue, unless terminated sooner or until the completion date of issues to be delivered; Either Party may termintate the agreement upon notice in writing if the other is in breach of any material obligation contained in the Terms of Reference which is not remedied (if it is capable of being remedied) within thirty (30) days of written notice from the other Party so to do; Any termination of the agreement (howsoever occasioned) shall not affect any acrued rights or liabilities of either Party nor shall it affect the coming into force or the continuance in force of any provision hereof which is expressly or by implication intended to come into or continue in force on or after such termination.

6 VII. MISCELLANEOUS 1. The Failure of either party to enforce its rigths based on the agreement under this Terms of Reference at any time for any period shall not be construed as a waiver of such rights; 2. lf any part, term or provision of this Term of Reference is held illegal or unenforceable neither the validty nor enforceability of the remainder of the provisions shall be affected; 3. Neither Party shall be liable for failure to perform or delay in performing any obligation under this Terms of Reference if the failure or delay is caused by any circumstances beyond its reasonable control, including but not limited to acts of God, war, civil commotion or industrial dispute. lf such delay or failure continues for at least seven (7) days, the Party not affected by such delay or failure shall be entitled to terminate this Agreement by notice in writing to the other; 4. lt is understood that all the relevant provisions of the Rpublic Act No (Government Procurement Reform Act) and its lmplementing Rules and Regulations-A (lrr-a) shall apply, govern, and complement the agreement arrived at under this Terms of Reference. For further inquires, please coordinate with Ms. Leila C. Espineli, Head of BAC Scretariat at telephone numbers to 70 local or The quotation shall be submitted personally, in a sealed envelope, to the IC-BAC Secretariat, 1071 U. N. Avenue, Ermita, Manila, not later than the time and date specified. The bid shall be opened by the BAC in the presence of attending bidders and observers, if any, on _ June 2015,2:00 P.M. at IC-CAD Hearing Room. Bids and Awards Committee June 201 5

7 REPLY SLIP Date : Name of Company : Address : Contact lnformation : Address : After having carefully read and accepted your TERMS and CONDITIONS on the Delivery and lnstallation of a Digital eueuing System, lm/e hereby offer the price quotations on the itemis below: Item Description Delivery and lnstallation of a Digital Queuing System TECHNICAL SPECIFICATIONS: (See Terms of Reference) Quantity and Unit 1 Lot Approved Budget for Gontract Php325, (inclusive of VAT) TOTAL AMOUNT Amount Total Amount in words : ln compliance with the Terms and Conditions, copies of the following required documents are enclosed: 1. Valid PHILGEPS Registration Certificate; 2. Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and lndustry (DTl) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of valid business registration; 3. Valid Mayor's permit issued by the city or municipality where the principal place of business of the prospective supplier is locate; and 4. Certificate of Registration of Bureau of lnternal Revenue (BlR) and Tax Clearance certificate and/or Latest lncome Tax Return (ltr); Signature Over Printed Name of Su ppl ier/authorized Representative Position: