JKL Bahweting School. Request for Proposal. VDI Servers

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1 JKL Bahweting School Request for Proposal VDI Servers Theresa Kallstrom School Superintendent Date: March 15, 2013 Prepared by: Matt Patzwald Technology Specialist

2 1.0 GENERAL INFORMATION 1.1 Scope of the Project Bid Submission Calendar of Events REQUIRED HARDWARE Servers Optional Items BID REQUIREMENTS General Bid Requirements Rejection of Bids Required Information in Bid Responses 5 APPENDIX: FORM A Contact Information 6 APPENDIX: FORM B Server Pricing Overview and Delivery 7 Page 2

3 1.0 GENERAL INFORMATION 1.1 Scope of the Project JKL Bahweting School is seeking a qualified vendor to provide proposals for physical servers that will be used as part of a virtual desktop environment. This RFP is directly related to the project illustrated in the Virtual Desktops RFP release dated February 19, This posting supersedes the requirements for physical servers in Category One of that RFP. All vendors are welcome to provide a response - it is NOT a requirement to have previously provided a proposal for the Virtual Desktop RFP. The vendor award of this posting is contingent upon School Board acceptance of all components of the VDI project. 1.2 Bid Submission Bid closing is March 29, 2013 at 4:00 PM EST, at which time all received bids will be publically opened. All bids received after closing will automatically be rejected. Bids must be sealed and clearly marked Sealed Bid Response for VDI Servers and addressed to the attention of the Director of Business and Finance. Sealed bids will be received at: JKL Bahweting School Attn: Director of Business and Finance 1301 Marquette Avenue Sault Sainte Marie, MI Fax and electronic bid submissions will be not accepted. Any questions concerning this bid request or any requirements should be directed to: Matt Patzwald, Technology Specialist (906) ext. 137 A copy of this bid request, including any related documents, addendums and corrections can be found at: Calendar of Events Release of Request to Bid March 15, 2013 Bid Closing (4:00 PM EST) March 29, 2013 School Board Approval April 9, 2013 Notification of Award April 10, 2013 Purchase TBD Page 3

4 2.0 REQUIRED HARDWARE 2.1 Servers Physical Servers with the following specifications: All hardware components must be VMware ESXI 5.0 certified and supported Rack Mountable with Sliding Rails for a Square Hole Rack Dual Socket Intel Xeon 2.2GHz, 6 Core 64GB 1333 Mhz Memory o Memory Optimized Configuration o Configured to allow for additional memory in the future Chassis designed for up to 8 Hot Swap Hard drives Qty 8 300GB 10K RPM SAS 6Gbps Hard Drives Raid Controller supporting Raid10 configuration o Minimum 512MB Cache, 1GB preferred 6 Gigabit Ethernet Ports o Minimum of 2 ports must be provided by add-in NIC Card 1 Internal USB Port Internal Optical Drive Not Required Keyboard, Mouse Not Required 5 Year Basic (8x5) Hardware Only, NBD Onsite Warranty Total Quantity: Optional Component Upgrades This category is optional; vendors will not be penalized if they do not provide pricing for these items. Please provide costs differences for the following upgrade items Chassis designed for up to 10 or 12 Hot Swap Hard Drives o Include cost difference for hard drives if form factor changes from chassis requirements in Section GB 1333 Mhz Memory o Memory Optimized Configuration Page 4

5 3.0 BID REQUIREMENTS 3.1 General Bid Requirements Completed Appendix Forms must be submitted Vendor submissions must be clearly marked on the outside of the shipping package as Sealed Bid Response for VDI Servers and addressed to the Director of Business and Finance. Submissions that fail to do so will be rejected. The school reserves the right to consider proposals based on their relative merit, risk, and value to the school. The school reserves the right to cancel all or parts of this request for bid if it is in the best interest of the school. This bid request does not commit us to award a contract, to pay any costs associated with the preparation of a response, to procure or contract for services or equipment. All components must be itemized and include per unit costs and extended costs. All associated costs with this project must be listed (shipping, etc.) All alternates, variations, and exceptions to any requirement or specification must be clearly stated. Hardware that is classified as new, manufacturer recertified, or unopened equipment will be considered. All equipment not classified as new, must carry the same warranty/support as listed above by vendor or manufacturer. Documentation may be required. Vendors may NOT submit a proposal for more than two server models. 3.2 Rejection of Bids JKL Bahweting School reserves the right to accept or reject any or all bids, and to waive any minor discrepancies or technicalities in the bid or specifications when deemed to be in the best interest of the school. 3.3 Required Information in Bid Responses The following items must be submitted in order to be considered as a completed proposal submission. Failure to provide all required items will result in submission being rejected without further consideration. Completed Appendix Form A Contact Information Completed Appendix Form B Server Pricing Overview and Delivery o Detailed formal quotation included o If proposing more than one server model, the Appendix Form B must be included for each model. Provide a statement regarding authorized reseller status for all new hardware. Page 5

6 Documentation o Model Brochure Informational sheet detailing all features and components of the server beyond required base specifications o List detailed exact specifications for proposed servers. Vendor references o Any vendor which JKL Bahweting School has no prior business must submit contact information for three client references. References from educational organizations are preferred. Page 6

7 APPENDIX: FORM A CONTACT INFORMATION Company Information: Name Mailing Address Telephone Number Fax Number Years in Business Primary Contact Information: Name Title Telephone Number Fax Number Address Send Copy of Bid Opening Results To: Name Address Page 7

8 APPENDIX: FORM B SERVER PRICING OVERVIEW AND DELIVERY Company Name: SERVER PRICING OVERVIEW Required Items Servers: Total Item Costs (manufacturer / model) All Other Additional Costs (shipping, etc.) TOTAL FOR ALL ABOVE ITEMS Optional Component Upgrades Chassis for 10/12 Hard Drives 96GB Memory ESTIMATED DELIVERY TIMEFRAME Item Estimated Delivery Timeframe Servers A detailed formal quotation must still be included that lists per unit and extended costs. Page 8

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