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1 Stephen F. Austin State University College of Business Department of General Business Course Syllabus GBU Records Management Spring 2011 Class Information Professor: Dr. Marsha L. Bayless Blackboard: Phone: (936) or Office: 229J, McGee Business Building Meetings: Online 4 chats (two optional) Chat 1: Jan 27, 7 p.m. (Thursday) Chat 2: Mar 22, 8 p.m. (Tuesday) Chat 3: Apr 3, 7 p.m. (Monday) Chat 4: Apr 26, 9 p.m. (Tuesday) Place: Online Last Day to Drop: Last day to drop full semester courses: Wednesday, March 23 Last Day to Withdraw: Last day to withdraw from university without WP/WF; Wednesday, March 23 Hours Office Classes Monday 2:00 4:00 p.m. Online BCM Online GBU Tuesday 10:00-10:55 a.m. BCM :00-12:15 p.m. 1:30-3:35 p.m. Wednesday 10:00-12:00 noon Online BCM Online GBU :00-10:00 p.m. ONLINE HOURS Thursday 10:00-10:55 a.m. BCM :00-12:15 p.m. Friday By appointment Online BCM Online GBU Course Description Records management is an in-depth study of records management programs for organizations. Handson application is included with an appropriate database management software program. Prerequisite: CSC 121 or equivalent. Learning Objectives Upon completion of this course, the student should be able to 1. Describe the value of effective records management in decision making and in improving organizational efficiency.

2 2. List the reasons for maintaining adequate records for litigation and for compliance with legislative and regulatory requirements. 3. Use filing rules used in records management. 4. Determine the role that records play as a historical reference. 5. Analyze the forms of media used for records. 6. Demonstrate the primary functions of a database and use the appropriate terminology. 7. Demonstrate the Microsoft Access 2007 database program in creating, editing, retrieving, querying, and updating records information. 8. Demonstrate the changing dynamic of technology as related to records management and electronic databases. 9. Apply class concepts in practical applications relating to business records. Required Texts and Materials Ashe, C., & Nealy, C. (2004). Records Management: Effective Information Systems. Upper Saddle River, NJ: Pearson, Prentice Hall. ISBN: Microsoft Office Access 2007: The Professional Approach. McGraw-Hill Higher Education Juarez, Jon and Carter, John. ISBN: One half-inch three-ring notebook binders for computer project USB flash drive, 4 gig or higher Instructional Techniques Any of the following methods may be used in the course: PowerPoint presentations, discussion, chats, quizzes, hands-on work with Microsoft Access on computers, team projects, lectures, etc. Student MUST have access to Microsoft Office Access The student must have the software either on a personal computer or be willing to use the software at the McGee Computer Lab on the third floor of the McGee Building when that lab is available for student use. PowerPoint slides will be available and can be viewed if a student has PowerPoint software on the computer. Access 2007 is included in the Microsoft Office Professional Version of the software. Procedures All jobs and projects are to be turned in on time. Plagiarism will not be tolerated. Computer printouts of jobs must be YOUR OWN work. If it is determined that copying has taken place, NO STUDENTS involved will receive points for the jobs. See addendum for policy on academic dishonesty.

3 Estimated Course Percentages Team Projects (one company report and one computer project) 37.4% Exams 25.3% Access 2007 Units and Exam 24.5% Participation in class, discussions, chats, , quizzes, project presentations, etc. 12.8% Total percentage 100.0% Estimated Distribution of Points Electronic mail, quizzes, discussions, team activities, chats, class participation, etc. 50 Chats (10 pts for 2 required chats) 5 bonus points for 2 other chats 20 Study Group Discussion Board Interaction 35 Course Evaluation 10 Exams: Exam 1 - Textbook (Chpt 1-4) 100 Exam 2 - Textbook (Chpt 5-8) 100 Exam 3 - Textbook (Chpt 9-12) 100 Access 2007: Access Unit 1: Lsns Access Unit 2: Lsns Access Unit 3: Lsns FINAL: Access Hands-on Exam 100 Projects: Computer project 250 Company report 180 Team participation 50 Total *estimated points 1185 *Final points may be higher or lower than estimated. Grading Scale The grading scale will be 90% or higher of the total points for an A, 80-89% of the total points for a B, 70-79% of the total points for a C, and 60-69% of the total points for a D. Access Unit Assignments Access is different from Word and Excel in that when something is saved, it is saved as part of a complete Access database. That makes it difficult to submit individual assignments electronically. Therefore, as you work through the Access Units in the Access Textbook, I will ask you to print out specific assignments and label (print at the top) what the assignment is. You will then submit the assignment sheet and the printouts. I want you to submit each of the three units in one of these ways: Mail your hard copy assignment and postmark by the due date: Dr. Marsha Bayless Dept. of General Business Bring or have the hard copy delivered on the due date to: Dr. Marsha Bayless 229J (Second Floor)

4 SFA Station, P.O. Box Nacogdoches, TX McGee Business Building Study Group Discussion Board Interaction The class will be divided into study groups with five or six members in each group. Each study group will have an online discussion group and a chat group. The purpose of the study group is to have interaction among students. This will be especially helpful in working through Access assignments when diagnostic help or tips from classmates would be helpful. You will also have an opportunity to get to know those in your study group if you wish to work together on the two class projects described below. You will find the projects easier to do if you work in teams of two or three people rather than doing the project yourself. For the study group interaction, you must post at least two interactions per week to receive points. An interaction is a comment, a question, or a response to others on your discussion group. Projects Two projects for this course reinforce the theory and include an opportunity for practical applications. Historically, these projects have been completed as team projects. For this online course, you will have a TEAM OPTION. You can do each project individually by yourself. Or, you can complete one or both of the projects as a team project. The team can have two or three members. If you choose to work as a team, you should have compatible work styles or be able to work effectively either online or face-to-face. If you decide to work as a team on both projects, it means that each team member works on each project. NOTE: Do not plan to have two individuals work together with one doing one project individually and the other doing the other project individually. This is not an acceptable use of teamwork. You may decide to do one project as a team such as the Company Project and the other project individually. My recommendation is to do both projects as team projects. I find that when students work together the job seems less daunting. I have projects from previous semesters available for review in my office and online as samples. The first project is the Company Project. In this project students have the opportunity to see records management in action by conducting an interview of a person who is in charge of records at a company location. This project lends itself well to a team project as all the team members (2 or 3) must meet and interview with the company official(s). Each student must participate in a company interview. After the company official is interviewed, an analytical report about the company is written. Further information will be provided about the project. The second project is the Computer Project The project involves designing a database with Access that has a practical business application. Criteria will be available. For a team to complete this project, arrangements should be made so that they can work together on the project. This project does not work as well as a divide and conquer activity. It works better with students interacting and assisting each other through the project. Optional Work Sessions. I will be polling the class to see if you would like to have some optional work sessions at various points in the course. I visualize this as a block of time where you could come to the lab and work on the various assignments or projects and I would be available to answer questions or

5 assist you. This would be come and go sessions where you could spend as little or as much time as you would like. CHATS Four chats have been scheduled. See previous page or calendar for dates. You are required to attend and participate in two of the four chats for 10 points each. If you attend and participate in the remaining two chats, you will earn 5 bonus points for each chat. A chat log will be posted after each chat so you can read about the chat. The purpose of the chat is to clarify information and answer questions at key points in the semester. Chats will be minutes in length depending on the questions asked. Final Exam The final exam will involve completing a series of actions on a provided database and uploading the Access database to the assignments page. The final will be available on Monday, May 9, and Tuesday, May 10, and Wednesday, May 11. The final must be submitted by 11 p.m. on Wednesday, May 11.

6 GBU Spring 2011 Dr. Bayless Tentative Schedule of Events Due Dates Tuesday, 11 p.m. Thursday, 11 Week Chapter p.m. Jan 19 RM: Ch 1, RM: Ch 2 Jan 24 RM: Ch 3, RM: Ch4 Introduction Jan 27 Chat 1 7 p.m. Jan 31 Begin work on Access 2007 assignments in Access textbook Access 1 Feb 7 Exam 1 Ch 1-4 Feb 8 Exam 1 open at 6 a.m., Feb 7 and closed on Feb 8 At 11 p.m. Feb 14 RM: Ch 5, RM: Ch 6 Company and Computer Project Information Available Feb 21 RM: Ch 7, RM: Ch 8 Access 2 assignment Feb 15 Feb 24 Access 1 Due Deliver or Mail by 4 p.m. Feb 28 RM: Ch 9, RM: Ch 10 Mar 4 Mar 7 Exam 2 Ch 5-8 Interview Company for Company project Mar8 Exam 2 open at 6 a.m. Mar 7, closed on Mar 8 at 11 p.m. Mar 14 SPRING BREAK No CLASSES THIS WEEK Mar 21 Work on company report and Access 2 Mar 22 CHAT 2 8 p.m. Mar 28 RM: Ch 11, RM Ch 12 Work on computer project and Access 3 Mar 29 Company report uploaded electronically or delivered Apr 4 Work on computer project and Access 3 Monday April 3 -CHAT 3 7 p.m. Mar 11 Report on company interview Mar 24 Access 2 Due Deliver or Mail by 4 p.m. Apr 8 Turn in computer project plan sheet

7 Apr 11 Work on computer project and Access 2 Apr 12 Access 3 Due Deliver or Mail by 4 p.m. Apr 14 All data entered in computer project Apr 18 Work on computer project Easter Break April 21 & 22. Classes resume 4 p.m. on April 25 Apr 25 Work on computer project Apr 26 Chat 4 Tuesday, 9 p.m. May 2 Access 3 May 3 Exam 3 open at 6 a.m. May 2, closed on May 3 at 11 p.m. May 9 Monday, May 9 Wednesday, May 11, 2011 Final exam hands-on Access to be completed and uploaded by 11 p.m. on Wednesday, May 11. Apr 28 Computer project delivered or mailed by 4 p.m. Upload database. May 5 Course Evaluation Course Content Records Mgmt: Effective Information Systems (RM) Microsoft Access 2007, A Professional Approach (Access) Ch 1 Introduction to Records & Information Lsn 1 Getting Started with a Database Management Ch 2 Classification and Function of Records Lsn 2 Viewing & Modifying Records Ch 3 Guidelines & Effective Use of Technologies in Records & Information Lsn 3 Finding, Filtering, Sorting, & Summarizing Data Mgmt. Ch 4 Records Managers: Their Roles & Effectiveness Lsn 4 Creating New Databases and Tables Ch 5 Maximizing Use of Technologies to Lsn 5 Managing Data Integrity Enhance Mgmt of Information Records Ch 6 Increasing Professionalism in Records Lsn 6 Designing Queries and Information Mgmt Ch 7 Issues that Affect the Operation and Lsn 7 Adding & Modifying Forms Success of Records & Information Mgmt Ch 8 Outsourcing as a Means of Storing and Lsn 8 Adding & Modifying Reports Managing Records Effectively Ch 9 Ethics & Federal Laws in Records & Information Management Lsn 9 Building Links, Relationships, and Indexes Ch 10 Vital Records Retention & Their Lsn 10 Designing Advanced Queries Relationship in a Disaster Crisis Plan Ch 11 Expanding Records & Information Management Careers Lsn 11 Building Advanced Forms

8 Ch 12 Projections of Trends in Records and Information Mgmt Lsn 12 Building Advanced Reports

9 Rusche College of Business Syllabus Addendum Program Learning Outcomes: Program learning outcomes define the knowledge, skills, and abilities students are expected to demonstrate upon completion of an academic program. These learning outcomes are regularly assessed to determine student learning and to evaluate overall program effectiveness. You may access the program learning outcomes for your major and particular courses at General Student Policies: Academic Integrity (A-9.1) Academic integrity is a responsibility of all university faculty and students. Faculty members promote academic integrity in multiple ways including instruction on the components of academic honesty, as well as abiding by university policy on penalties for cheating and plagiarism. Definition of Academic Dishonesty Academic dishonesty includes both cheating and plagiarism. Cheating includes but is not limited to (1) using or attempting to use unauthorized materials to aid in achieving a better grade on a component of a class; (2) the falsification or invention of any information, including citations, on an assigned exercise; and/or (3) helping or attempting to help another in an act of cheating or plagiarism. Plagiarism is presenting the words or ideas of another person as if they were your own. Examples of plagiarism are (1) submitting an assignment as if it were one's own work when, in fact, it is at least partly the work of another; (2) submitting a work that has been purchased or otherwise obtained from an Internet source or another source; and (3) incorporating the words or ideas of an author into one's paper without giving the author due credit. Please read the complete policy at Withheld Grades Semester Grades Policy (A-54) Ordinarily, at the discretion of the instructor of record and with the approval of the academic chair/director, a grade of WH will be assigned only if the student cannot complete the course work because of unavoidable circumstances. Students must complete the work within one calendar year from the end of the semester in which they receive a WH, or the grade automatically becomes an F. If students register for the same course in future terms the WH will automatically become an F and will be counted as a repeated course for the purpose of computing the grade point average. Students with Disabilities To obtain disability related accommodations, alternate formats and/or auxiliary aids, students with disabilities must contact the Office of Disability Services (ODS), Human Services Building, and Room 325, / (TDD) as early as possible in the semester. Once verified, ODS will notify the course instructor and outline the accommodation and/or auxiliary aids to be provided. Failure to request services in a timely manner may delay your accommodations. For additional information, go to Acceptable Student Behavior Classroom behavior should not interfere with the instructor s ability to conduct the class or the ability of other students to learn from the instructional program (see the Student Conduct Code, policy D-34.1). Unacceptable or disruptive behavior will not be tolerated. Students who disrupt the learning environment may be asked to leave class and may be subject to judicial, academic, or other penalties. This prohibition applies to all instructional forums, including electronic, classroom, labs, discussion groups, field trips, etc. The instructor shall have full discretion over what behavior is appropriate/inappropriate in the classroom. Students who do not attend class regularly or who perform poorly on class projects/exams may be referred to the Early Alert Program. This program provides students with recommendations for resources or other assistance that is available to help SFA students succeed. December 20, 2010

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